[Adopted as § 2-7 of the 1970 Revised General Ordinances]
There shall be a Borough Clerk appointed by the Mayor and Council for a term of one year. Prior to his appointment the Clerk shall be qualified by training and experience to perform the duties of his office. Any person who shall be reappointed as a Clerk so as to continue in office for a period of five years from the date of his original appointment shall achieve tenure pursuant to law.
The Borough Clerk shall serve as clerk of the Council and as secretary of any special committees of the Council. He shall attend all meetings of the Council and of such committees when required by the chairman and shall keep the minutes of the meetings of the Council and of such committees. The minutes of each meeting of the Council shall be signed by the officer presiding at the meeting and by the Clerk.
The Clerk shall record all ordinances of a permanent character in books to be provided for that purpose. After each ordinance he shall record and certify the proof of publication thereof as required by law. Each ordinance so recorded shall be signed by the Mayor and the Clerk, who shall attest that it was duly adopted upon a date stated, and when so signed the recorded copy shall be deemed to be a public record of the ordinance. Any omission by the Clerk or the Mayor to record, sign or certify shall not impair or affect the validity of any ordinance which has been duly adopted.
At the close of each year the Clerk, with the advice and assistance of the Borough Attorney, shall bind, compile or codify all the ordinances or true copies thereof, which then remain in force and effect. He shall properly index the record books, compilation or codification of ordinances.
The Clerk shall have custody of and safely keep all records, books and documents of the Borough, except those committed by ordinance to any other office or transferred thereto by the Mayor and Council. He shall, upon request and payment of the fees prescribed therefor by resolution of the Council for the use of the Borough, furnish a certified copy of any such paper in his custody under the Corporate Seal of the Borough.
The Clerk shall cause the Corporate Seal of the Borough to be affixed to instruments and writings when authorized by ordinance or resolution of the Council or when necessary to exemplify any document on record in his office, or to certify any act or paper which from the records in his office shall appear to have been a public act of the Borough or a public document. He shall not affix the Seal or cause or permit it to be affixed to any other instrument, writing or other paper unless required by law or ordinance.
The Clerk, subject to the supervision of the Mayor and Council, shall:
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee, except his/her own bond which shall be placed in the custody of the Treasurer; of all insurance policies upon or with respect to risks insured for the benefit of the Borough or to protect it against any claim, demand or liability whatsoever; and all formal contracts for work, labor, services, supplies, equipment and materials to which the Borough may be a party.
Be the depository for and custodian of all performance bonds running to the Borough as obligee or any other form of security given by any contractor, subdivision developer or other person on account of work done or to be done in or for the Borough.
Have custody of all leases of property owned by the Borough.
Report to the Borough Council annually, at such time as the Council may require, on the coverage, expiration date and premium of each surety bond and contract of insurance; the nature and terms of outstanding leases, the rent reserved by each and their respective expiration dates.
No rule or general regulation made by any department, officer, agency or authority of the Borough, except such as relates to the organization or internal management of the municipal government or a part thereof, shall take effect until it is filed with the Borough Clerk. The Clerk shall maintain a current compilation of all such rules and regulations which shall be available for public inspection in his/her office during business hours.
In addition to such other functions, powers and duties as may be prescribed by ordinance and subject to the supervision and direction of the Mayor and Borough Council, the Clerk shall:
Perform all the functions required of municipal clerks by the General Election Law, Title 19 of the Revised Statutes, and any other law or ordinance.
Administer the provisions of Borough ordinances with reference to licensing where licenses are required by law or ordinance to be obtained from the Clerk.
Have such other different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated to him/her by the Council.