[HISTORY: Adopted by the Township Committee
of the Township of Freehold as indicated in article histories. Amendments
noted where applicable.]
[Adopted 1-27-1969 (§ 2-7.3d of the Revised General Ordinances),
as amended through Ord. No. O-91-37; amended
in its entirety 5-24-2022 by Ord. No. O-22-8]
There shall be an account to be designated the
“Township of Freehold Payroll Account” and from time to
time the Treasurer, on receipt of an amount due the Payroll Account,
shall deposit it to the credit of the Payroll Account for the payment
of all salaries and wages and related payroll taxes and deductions.
The moneys appropriated or to be appropriated
for such salaries and wages and related payroll taxes and deductions,
under the budget and in accordance with the statutes and ordinances
controlling the same, shall be transferred from the applicable funds
to the Payroll Account at such times that disbursements are to be
made for the processing of payroll.
Disbursement from the Payroll Account shall
be made via direct deposit upon preaudit by the Treasurer and approval
by the Township Committee of the entire payroll at the next succeeding
meeting of the Township Committee. In case of error or adjustment
in the payroll, the Treasurer shall make proper correction and appropriate
record thereof.
[Adopted 2-27-2007 by Ord. No. O-07-2]
A.
The purpose and intent of these regulations is to
abide by the requirements of N.J.S.A. 52:27D-20.1 and N.J.A.C. 5:30-17.1
et seq., governing electronic disbursement controls for payroll purposes.
B.
APPROVAL OFFICER
PAYROLL SERVICE
TOWNSHIP
Definitions. As used in this chapter, the following
terms shall have the meanings indicated:
Person(s) responsible for authorizing and supervising the
activities of the payroll service.
Third-party payroll service organization.
Township of Freehold.
A.
The Township is authorized to use a payroll service
for the following activities:
[Amended 5-24-2022 by Ord. No. O-22-8]
B.
The following payroll service providers shall be required
to comply with these regulations:
A.
The appointment of a payroll service shall be pursuant
to the Local Public Contracts Law,[1] and shall require the contractor to do the following,
not by way of limitation: data collection, agency report preparation,
calculation of withholding, direct deposit of payroll disbursements,
and/or local unit transfer of funds to the account of the payroll
service for subsequent disbursement of payment.
[Amended 5-24-2022 by Ord. No. O-22-8]
[1]
Editor's Note: See N.J.S.A. 40A:11-1 et seq.
B.
Any renewal or extension of a contract under these
regulations shall be by resolution.
C.
The Chief Financial Officer is hereby appointed the
approval officer and is responsible for authorizing and supervising
the activities of the payroll service and shall further be charged
with the reconciliation and analysis of all general ledger accounts
affected by the activities of the disbursing organization.
D.
If required by the contract between the Township and
the payroll service, the payroll service is permitted to hold Township
funds pending transmittal to a payee.
A.
A payroll service must meet all of the following requirements:
(1)
Report any irregularities that may indicate potential
fraud, noncompliance with appropriate laws, dishonesty or gross incompetence
on the part of the approval officer;
(2)
Report circumstances that could jeopardize its ability
to continue operations or otherwise interrupt the services provided
to the Township.
B.
A payroll service must meet the requirements of N.J.A.C.
5:30-17.5.
C.
All contracts entered into pursuant to these regulations
and the laws authorizing same shall comply with the requirements of
N.J.A.C. 5:30-17.6.
Upon the adoption of these regulations, the
Township Administrator, with the assistance of the Chief Financial
Officer and Township Attorney, as necessary, is hereby authorized
and directed to enter into a contract for payroll service in accordance
with all local public contracting laws and N.J.A.C. 5:30-17. Appointment
of the payroll service shall be by separate resolution of the Township.