The administrative service of the municipality
shall be under the Township Manager and be comprised of the following
departments and heads thereof:
|
Department
|
Head
|
|---|---|
|
Department of Administration
|
Township Manager
|
|
Department of Code Enforcement/Planning
|
Zoning Officer/Development Inspector
|
|
Department of Parks and Recreation
|
Recreation Director
|
|
Department of Public Works
|
Director of Public Works
|
|
Such other departments and heads as may be created
by amendments to this code.
|
All department heads shall be appointed, promoted,
demoted, suspended or removed by the Township Manager, except as otherwise
provided by law or the Charter, in accordance with the Human Resource
Policy[1] and with approval of the Board. Prior to the demotion,
suspension or removal of a department head, the Township Manager shall
file written charges with the Board setting forth the reasons for
the action. A copy of any written charges shall be supplied to the
affected official. If requested within 10 days of the filing of charges,
the charged official shall be entitled to a public hearing before
the Board. Department heads shall be chosen solely on the basis of
such executive, administrative and technical qualifications as are
pertinent to the function, duties and operations of their respective
departments and as are prescribed by law. For the purposes of interpreting
the Charter, this chapter and the Human Resource Policy, the department
heads are appointed officials.
[1]
Editor's Note: See Ch. A146, Human Resource
Policy.
Department heads, when directed by the Township
Manager, shall:
A.
Direct, personally and through subordinates, the performance
of all functions, duties and operations assigned to and required of
the department and its subordinate unit by law, the Charter or ordinance
and such other activities as may be required by the Township Manager
that are not in conflict with law, the Charter or ordinance.
B.
Develop and prescribe the internal organization of
the department and its subordinate units, subject to the approval
of the Township Manager, and in accordance with applicable provisions
of law, the Charter or ordinance.
C.
Assign duties and responsibilities to subordinates
within the department and modify those assignments consistent with
and in response to the changing exigencies of service, subject to
the approval of the Township Manager.
D.
If so directed by the Township Manager, develop and
prescribe, in written form, an administrative manual for the department,
subject to the approval of the Township Manager.
E.
Prepare and submit departmental budget requests in
accordance with schedules, forms and policies as prescribed by the
Township Manager.
F.
Prepare and submit at least monthly regular reports
prescribed by the Township Manager.
G.
Cooperate with and furnish to any department or units
of the municipality any information, service, labor, material or equipment
that may be necessary to perform a municipal function.
H.
Be aware of and coordinate the activities of the department
with appropriate area-wide, regional and intergovernmental programs;
keep the Township Manager informed of the activities and policies
of such programs as they affect the department or the municipality;
and make analyses and recommendations regarding such activities and
policies when appropriate.
I.
Administer and evaluate intergovernmental contracts
and agreements as these relate to departmental functions.
J.
Develop and maintain internal administrative and budgetary
controls and productivity and performance standards to assure maximum
levels of quality and quantity of service within budgetary limitations.
K.
Keep abreast of developments in administrative policies,
management techniques and technological advances and make recommendations
to the Township Manager concerning action by the Board or administrative
regulations for the technologies deemed to be in the best interests
of the department and municipality.
L.
Keep abreast of all laws, municipal ordinances and
administrative regulations relating to the functions of the department.
M.
Serve as a member of any committee or provide staff
services to any authority, board or commission to which the department
head may be assigned by the Township Manager.
N.
Develop personnel planning and employee development
policies for the department, including the planning and execution
of appropriate training and education programs.
O.
Establish and enforce rules and regulations for the
use of municipal facilities and services and issue such licenses and
permits as may be required by ordinance.
P.
Develop and recommend to the Township Manager rate
structures for those services for which user fees are charged.
A.
Function. The Department of Administration shall be
responsible for performing staff functions for the Board and assisting
departments and other units of the municipality in carrying out their
duties.
B.
Department head. The Department of Administration
shall be headed by the Township Manager.
C.
Duties. The duties of the Township Manager, as the
head of the Department of Administration, shall be to:
(2)
Administer the personnel system of the municipality
subject to the provisions of law, the Charter, the Human Resource
Policy and policies established by the Board, including such matters
as:
(a)
Recruiting and selecting personnel for municipal employment
as determined by the Human Resource Policy.
(b)
Developing and maintaining the position classification
and pay plans.
(c)
Participating in and administering labor relations
programs, including contract negotiations, contract administration
and related programs.
(d)
Developing and maintaining personnel rules and regulations.
(e)
Assisting departments in developing and conducting
employee training and development programs.
(f)
Assisting departments in preparing personnel planning
programs.
(g)
Developing and maintaining records reflecting all
aspects of municipal employees.
(3)
Provide assistance in the development of operating
budgets, long-term fiscal programs and related budgetary and administrative
analysis, including:
(a)
Developing a budget calendar, forms and procedures
subject to the provisions of law, the Charter or ordinance.
(b)
Participating in budget analysis and hearings relative
to budget requests, budget amendments and budget allocations.
(c)
Maintaining budget expenditure control during the
course of the fiscal year and keeping the Board informed on the progress
and development of plans, policies and programs as they relate to
the budget.
(d)
Reviewing, analyzing and making improvements in the
administrative organization and procedures throughout the municipality.
(e)
Assisting departments and other units of the municipality
in the development of administrative manuals and in the solution of
administrative and organizational problems.
(f)
Performing such research and studies as the Board
may direct.
(4)
Be responsible for the administration of activities
pertaining to the receipt, expenditure, accounting, investment, custody
and control of municipal funds and assets, except to the extent that
such activities are expressly charged by law, the Charter or ordinance
to the Tax Collector or legal counsel. Such duties shall include such
matters as:
(a)
Maintaining a uniform accounting system in accordance
with generally accepted principles of governmental accounting, which
involves keeping a full and regular set of fiscal records, in detail
by double entry, of all fiscal operations of the municipality; keeping
a separate account for each item of appropriation made by the Board,
showing the amount of the appropriation, any allotments of that appropriation,
the amounts paid from it and the balance of the appropriation and
any allotments thereof; keeping a current statement of indebtedness;
and requesting all municipal departments, offices and agencies to
report and remit all receipts as often as deemed desirable.
(b)
Preauditing fiscal transactions of all municipal units
in accordance with generally accepted principles of government auditing.
(c)
Disbursing all payments for authorized expenditures,
which must be done only with checks or drafts signed by the Township
Manager or the Assistant Treasurer and a member of the Board. In the
absence of the Township Manager and/or the Assistant Treasurer, additional
members of the Board shall sign checks or drafts.
(d)
Depositing moneys in depositories authorized by resolution.
(e)
Providing for the prudent investment of moneys.
(f)
Providing custody of fidelity bonds of officers and
employees, except his or her own, which shall be in the custody of
the Assistant Treasurer, and providing custody of all deeds, mortgages,
contracts, judgments, notes, debts, securities, bonds, insurance policies
and other forms of negotiable instruments owned by the municipality.
(g)
Supervising the lease, rental, sale or other use or
disposition of property no longer required by any municipal unit.
(5)
Administer the purchasing system, subject to the provisions
of law, the Charter or ordinance, including such matters as:
(a)
Preparing and evaluating standards and specifications
for materials, services and equipment.
(b)
Purchasing materials, services and equipment for the
municipality.
(c)
Storing materials and equipment not delivered directly
to the departments and other units of the municipality.
(d)
Maintain an inventory control system for all real
and personal property.
(e)
Determining whether materials, services and equipment
purchased meet specifications.
(f)
Evaluating and managing all insurance contracts, including
fidelity bonds, to ensure the lowest possible cost to the municipality.
(g)
Negotiating total cost purchasing contracts covering
initial purchase, maintenance and repurchase whenever possible to
ensure the lowest possible cost to the municipality.
(6)
Be responsible for the provision of engineering services
to the municipality, by utilizing the services of the Township Engineer
who is appointed by the Board.
(7)
Be responsible for the provision of legal services
to the municipality, by utilizing the services of the Township Solicitor
who is appointed by the Board.
(8)
Perform such other duties for the municipality as
the Board may, from time to time, direct.
A.
Function. The Assistant Township Manager shall assist
the Township Manager in the operation of the Department of Administration.
B.
Duties. The duties of the Assistant Township Manager
shall be to:
(1)
Assist the Township Manager in the performance of those duties set forth in § 2-21C of this Administrative Code.
(2)
Serve as Assistant Secretary and Assistant Treasurer
to the municipality.
(3)
Serve as Acting Township Manager in the event of the
absence or unavailability of the Township Manager, until such time
as the Board shall officially appoint an Acting Township Manager.
(4)
Perform such other duties for the municipality as
the Board may, from time to time, direct.
A.
Function. The Department of Code Enforcement/Planning
shall be responsible to promote the health, safety and welfare of
all present and future residents of the municipality through the enforcement
of building, zoning and life safety codes.
B.
Department head. The Department of Code Enforcement/Planning
shall be headed by a Zoning Officer/Development Inspector who shall
be responsible to the Township Manager for the performance of the
functions of the Department.
C.
Duties. The duties of the Zoning Officer/Development
Inspector shall be to:
(1)
Be responsible for the protection of persons and property
within the municipality through:
(a)
Enforcement of zoning, subdivision, building, electrical,
plumbing, heating, housing, demolition and such other related structural
and land use codes as may be enacted by law or ordinance.
(b)
Issuance of such licenses and permits as may be required
by law or ordinance.
(c)
Serving as secretariat to the Zoning Hearing Board.
(d)
Serving as secretariat to the Environmental Advisory
Council.
(2)
Prepare short- and long-range planning and community
development programs for the municipality, including:
(a)
Performing the various duties and exercising the several
powers as prescribed by law, specifically the Pennsylvania Municipalities
Planning Code,[1] such as conducting zoning studies, both initial preparation
and periodic comprehensive revision of the regulations and map; preparing
subdivision standards and regulations and conducting periodic reviews
and suggesting revisions; conducting renewal studies and community
renewal programs; identifying renewal areas; determining development
standards; and recommending use changes.
[1]
Editor's Note: See 53 P.S. § 10101
et seq.
(b)
Preparing, reviewing and maintaining plans for human
services, including health care, education, employment, recreation
and other social services, and coordinating such plans with the plans
for the physical and economic development of the municipality.
(c)
Preparing, reviewing and maintaining the Comprehensive
Plan of the municipality, including data collection, mapping and analysis.
(d)
Serving as secretariat to the Planning Commission.
(3)
Provide fire prevention and fire code enforcement
in the municipality, utilizing the services of the Fire Marshal who
is appointed by the Board and will serve as a liaison between the
Zoning Officer/Development Inspector and the volunteer fire companies.
(4)
Provide building inspection services in the municipality,
utilizing the services of the Building Inspector who is appointed
by the Board and will serve as a liaison between the Zoning Officer/Development
Inspector and the Environmental Advisory Council.
(5)
Perform such other duties for the municipality as
the Township Manager may, from time to time, direct.
A.
Function. The Department of Parks and Recreation shall
be responsible for operating the parks of the municipality and developing,
conducting and supervising recreation programs.
B.
Department head. The Department of Parks and Recreation
shall be headed by a Recreation Director who shall be responsible
to the Township Manager for the performance of the functions of the
Department.
C.
Duties. The duties of the Recreation Director shall
be to:
(1)
Plan, develop, design and administer, in cooperation
with other appropriate municipal departments, municipal parks and
recreation facilities owned, acquired or designated by the municipality.
(2)
Organize, equip, staff and conduct recreation programs
for citizens of the municipality.
(3)
Apply for alternate forms of funding for the overall
needs of the municipality, such as grants, local fund-raising, donations
and low-interest loans.
(4)
Serve as secretariat to the Parks and Recreation Committee.
(5)
Perform such other duties for the municipality as
the Township Manager may, from time to time, direct.
A.
Function. The Department of Public Works shall be
responsible for the construction, operation and maintenance of those
physical structures, facilities, land, parks and equipment that are
owned and maintained by the municipality and to provide stormwater,
transportation and similar operations and services.
B.
Department head. The Department of Public Works shall
be headed by a Director of Public Works who shall be responsible to
the Township Manager for the performance of the functions of the department.
C.
Duties. The duties of the Director of Public Works
shall be to:
(1)
Provide, construct and maintain the parks, streets,
bridges, curbs and gutters of the municipality, including the provision
of street cleaning, snow removal and ice control services.
(2)
Provide, construct and maintain storm sewer structures,
facilities and appurtenances.
(3)
Provide, construct and maintain installation and maintenance
of traffic control devices and directional signs and signals and street
name signs.
(4)
As appropriate, clear or plant and maintain trees
and other vegetation along municipal rights-of-way and all other property
of the municipality.
(5)
Maintain and supervise custodial services for municipal
buildings and facilities.
(6)
Repair and maintain all municipal vehicles.
(7)
Plan, develop, design and administer, in cooperation
with other appropriate departments and agencies of other government,
expansion and modification of facilities for which the Department
is responsible.
(8)
Perform such other duties as the Township Manager
may, from time to time, direct.
