[HISTORY: Adopted by the Town Board of the Town of Webster: Art. I, 8-24-1978 by resolution. Amendments noted where applicable.]
[Adopted 8-24-1978 by resolution]
The Town Board of the Town of Webster hereby adopts the following guidelines for the easement, maintenance and accounting procedures for the inventory of fixed assets.
Each fixed asset shall be classified in one of the following major groups:
The minimum standards to be considered for inclusion in the fixed-assets records are:
The records for all fixed assets shall include:
The Town Clerk shall be the property manager, responsible for coordination of the development and maintenance of fixed-asset records. The property manager shall develop, in writing, the basic rules and regulations to be followed in maintaining the fixed-asset property records and shall approve and supply the forms necessary for recording the fixed assets. Also, it shall be his/her responsibility to maintain inventory records on all town property not assigned to a specific department and to get the inventory summaries to accounting for entry into the records.
The head of each department shall be responsible, within his/her own department, for compiling the original inventory, setting up and maintaining property records cards, preparing property acquisition or disposition forms and transmitting inventory sheets and acquisition and disposition forms to the property manager.
The Director of Finance shall set up accounting records as prescribed by the Department of Audit and Control. He/she shall also maintain a running inventory, including initial inventory, property acquisitions and property dispositions.
The chief fiscal officer shall be responsible for the establishment and maintenance of the inventory record cards for all land and buildings owned by the Town of Webster.