[HISTORY: Adopted by the Town Board of the Town of Webster as indicated in article histories. Amendments noted where applicable.]
Finances — See Ch. 33.
[Adopted 2-20-2014 by L.L. No. 1-2014]
This article shall be known as "the Town of Webster Best Value Contract Award."
Enactment of this article provides additional procurement options the Town in ways that may expedite the procurement process and result in cost savings. The "best value" standard for selecting goods and services vendors, including janitorial and security contracts, is critical to efforts to use strategic sourcing principles to modernize the supply chain and ensure that taxpayers obtain the highest quality goods and services at the lowest potential cost, while also ensuring fairness to all competitors.
The provisions of this article apply to Town purchase contracts, including contracts for services, involving an expenditure of more than $20,000, but excluding purchase contracts necessary for the completion of a public works contract pursuant to Article 8 of the New York Labor Law and any other contract that may in the future be excluded under state law from the best value option. If dollar thresholds of New York General Municipal Law § 103 are increased or decreased in the future by the State Legislature, the dollars thresholds set forth herein shall be deemed simultaneously amended to conform to those of the General Municipal Law.
Goods and services procured and awarded on the basis of best value are those that the Town Board determines optimize quality, cost and efficiency, among responsive and responsible bidders and offerors. The determination shall be based on an objective analysis of clearly described and documented criteria as they apply to the rating of bids or offers. Where possible, such determination shall also be based upon and include a quantifiable analysis of the same. The criteria may include, but shall not be limited to, any or all of the following: cost of maintenance; proximity to the end user if distance or response time is a significant concern; durability; availability of replacement parts or maintenance contracts; longer product life; product performance criteria and quality of craftsmanship.
Whenever any contract is awarded on the basis of best value instead of lowest responsible bidder, the basis for determining such best value shall be thoroughly and accurately documented.
As used in this article, the following terms shall have the meanings indicated:
- BEST VALUE
- The basis for awarding contracts for services to the offerer which optimizes quality, cost and efficiency, among responsive and responsible offerers. Such basis shall reflect, wherever possible, objective and quantifiable analysis. Such basis may also identify a quantitative factor for offerers that are small businesses or certified minority- or women-owned business enterprises as defined in Subdivisions 1, 3, 15, and 20 of § 310 of the Executive Law to be used in evaluation of offers for awarding of contracts for services.