[HISTORY: Adopted by the Board of Commissioners of the Township of Caln as indicated in article histories. Amendments noted where applicable.]
[Adopted 9-28-2000 by Ord. No. 2000-6]
Editor's Note: This ordinance also repealed former Art. I, Township Manager, adopted 3-13-1973 by Ord. No. 1973-3, as amended.
The purpose of this article is to provide for the duties and responsibilities of the Township Manager functioning under the provisions of the First Class Township Code. It is intended that the Township Manager shall be responsible for supervising and conducting the administrative affairs of the Township in a nonpartisan manner. Nothing herein shall be construed to diminish or impair any of the statutorily imposed or discretionary powers or responsibilities of the Commissioners reserved to them by law.
The office of Township Manager (the "Manager") is hereby created by the Township of Caln pursuant to § 1502 of the First Class Township Code.
Editor's Note: See 53 P.S. § 56504.
The Manager shall be appointed for an indefinite term by a majority of all of the members of the Board of Commissioners (the Board). The Manager shall serve at the pleasure of the Board, and he may be removed at any time by a majority vote of all its members. The Board shall enter into a memorandum of understanding with the Manager setting forth the terms and conditions of employment. (Throughout this article, reference to the Manager in the masculine shall be construed to include the feminine.)
The Board shall retain primary power and responsibility for the governance of the Township. The Board shall act as a body in its dealings with the Manager, provided that a quorum of the Board shall be authorized to so act. Individual Board members shall have the right at anytime to contact the Manager or any subordinate of the Manager for information or to discuss any item of Township business; however, individual Board members shall not interfere with the Manager or any of his subordinates in the performance of their duties. The Board may, however, establish a temporary committee or liaison of its members to review the operations of the Township and its departments.
The Manager shall be chosen solely on the basis of executive and administrative qualifications, with special reference to training and experience in municipal government and the ability to deal in an amicable and professional manner with the general public and Township officials and employees. The Manager need not be a resident of the Township at the time of his appointment, but shall become a permanent Township resident within one year of the date of his employment as Manager, unless an exception is granted by the Board.
Before entering upon his duties, the Manager shall give a bond to the Township with a bonding company authorized to conduct such business in the Commonwealth of Pennsylvania, as surety, in a sum to be determined annually by the Board, conditioned upon the faithful performance of his duties. The bond shall be subject to the approval of the Board, and the premium for the bond shall be paid by the Township.
The Manager shall be the chief administrative officer of the Township, and he shall be responsible to the Board as a whole for the proper, efficient and economical administration of the Township's affairs. The Manager shall conduct himself at all times with complete fidelity and in a manner that will reflect credit upon, and benefit to, the Township and its government as a whole. The power and duties of administration of Township business, as provided for in this article or in directives of the Board as related thereto, shall be vested in the Manager, unless expressly imposed or conferred by statute upon the Commissioners or other Township officers or officials.
Subject to recall by ordinance of the Board, the powers and duties of the Township Manager shall be the following:
He shall supervise and be responsible for the activities of all municipal departments and their employees, provided, the Chief of Police shall have and retain direct supervisory control over the operations of the Police Department and all police officers serving under the Chief, but the Chief of Police shall report directly to the Township Manager as the chief administrative and executive officer of the Township. As to all municipal departments, the Township Manager shall also have and retain supervisory responsibility for the administration of all fiscal matters pertaining to all municipal departments without exception.
[Amended 6-27-2002 by Ord. No. 2002-5]
He shall, subject to the knowledge of the Board, hire and, when deemed necessary, suspend or discharge any employee under his supervision. The hiring or discharge of a seasonal employee shall not be subject to the review of the Board.
With the concurrence of the Board, he shall have the authority to fix wages and salaries of all personnel under his supervision.
He shall prepare and submit to the Board, not less than 45 days before the close of each fiscal year, a budget for the next fiscal year, and an explanatory budget message. In preparing the budget, the Manager, or an officer designated by him, shall obtain from the head of each Township department, agency or board, or any qualified officer thereof, estimates of revenues and expenditures and such other supporting data as he requires. The Manager shall review such estimates and, without revisions, shall present them to the Board, along with his own recommendations.
He shall be responsible for the administration of the budget after its adoption by the Board.
He shall, in conjunction with the preparation of the yearly budget, develop long-range fiscal plans for the Township, such plans to be presented annually to the Board for its review and adoption at such time as the Board shall direct.
He shall hold such other Township offices, if permitted by law, and head such Township departments as the Board may, from time to time, direct.
He shall attend all meetings of the Board and its commissions and committees, unless specific permission of the Board is given to do otherwise. He shall have the right to take part in the discussions, subject to the control of the President or Chairperson thereof, and he shall be given notice of all special meetings of the Board and its commissions and committees.
He shall prepare the agenda for each regularly scheduled meeting of the Board and distribute it to the Board at least four days prior to each meeting and supply all facts within his knowledge pertinent thereto.
He shall keep the Board informed on a regular and continuing basis as to the conduct of Township affairs, submit periodic reports on the condition of the Township finances and such other reports as the Board requests and make such recommendations to the Board as he deems advisable.
He shall submit to the Board, as soon as possible after the close of the fiscal year, a complete report on the finances and the administrative activities of the Township for the preceding year.
He shall see that the provisions of all franchises, leases, permits and privileges granted by the Township are observed, and shall be responsible to oversee the enforcement and administration of all Township ordinances, resolutions and regulations.
He may employ, subject to the prior approval of the Board, experts and consultants to perform work and to advise in connection with any of the functions of the Township.
He shall attend to the letting of contracts in due form of law, and he shall supervise the performance and faithful execution of the same, except insofar as such duties are expressly imposed by statute upon the Board or other Township officer or official.
He shall see that all money owed to the Township is promptly paid, and that proper and adequate action or proceedings are taken for the security and collection of all Township claims and entitlements.
He shall be the purchasing officer of the Township, and he shall purchase, in accordance with the provisions of the First Class Township Code, all supplies and equipment for the departments under his supervision and for such other departments, offices, agencies and boards of the Township as the Board may, from time to time, direct.
All complaints regarding Township services shall be referred to the office of the Manager. The Manager, or an officer designated by him, shall investigate and properly resolve or otherwise dispose of all such complaints, and he shall routinely report thereon to the Board, or as the Board may otherwise direct.
He shall thoroughly analyze all mailers requiring Board decision and/or action, and he shall represent fairly and objectively to the Board all facts pertinent to these decisions and/or actions.
He shall maintain a high level of public relations for all elements of the Township government, including periodic reports and such other information as he may be directed to prepare, from time to time, by the Board.
He shall adhere to the International City/County Management Association "ICMA" Code of Ethics.
He shall perform all other duties as requested by the Board.
If the Manager becomes ill or needs to be absent from the Township, he shall, with the concurrence of the Board, designate one qualified member of his staff to perform the duties of the Manager during his absence or disability.
[Adopted 12-28-1973 by Ord. No. 1973-11]
There is hereby created the office or position of Director-Finance Utility Sewer Fund.
The Director-Finance Utility Sewer Fund, hereinafter called the "Director," shall be charged with the following duties and responsibilities:
General duties. Administer, levy, collect, record, report and certify the Utility Fund duplicate.
Prepare each year two complete lists of all ratables, one list to be filed with the Township Secretary for audit and the second list to be used for posting all payments of ratables by the Director of the Utility Fund.
Be responsible for the preparation and mailing of quarterly utility bills.
Be responsible for the collection, posting and reporting of all collection of utility funds monthly and yearly.
Be responsible for depositing, balancing and reconciling the utility account.
Prepare and mail out delinquent rental reminders.
Prepare liens for delinquent rental.
Testify at all levels of court.
Be responsible for the proper equipment used to print, post and calculate Utility Fund bills and reports.
Be responsible for the operation and instruction in the use of all office equipment.
Be responsible for securing the necessary supplies, ledgers and other office forms and supplies.
Be responsible for the instruction and performance of and moneys handled by all deputies and clerks.
Prepare for the Commissioners each year a proper cost for the budget to operate the Utility Fund.
Be responsible for investments, transfers and budget control of the Utility Fund.
Be responsible for assistance to the Commissioners and Manager in preparing the utility budget.
Be directed by the Commissioner of Finance and be responsible to all the Commissioners as a Board.
The Director shall serve for a term of two years and until his successor is duly appointed and qualified, unless sooner removed by the Board of Commissioners.
The compensation of the Director shall be set annually at the meeting wherein the budget of the Township is adopted or at such later date as the Commissioners may determine. The salary shall be set by resolution by the Board of Commissioners.