[Adopted as Art. V of the 1983 Code]
The Town Clerk shall cause all deeds or other
instruments conveying land or any interest in land to the Town to
be immediately recorded in the Registry of Deeds, and he shall have
custody of all recorded instruments after the same have been returned
by said Registry.
[Amended 11-1-2021 STM
by Art. 2]
The Town Clerk shall, as soon as may be after
every election, give written notice to every person elected to a Town
office or board of his election; he shall also notify all appointive
officers and members of committees of their appointment by the Select
Board or the Moderator, as the case may be. In giving notice to members
of committees, he shall furnish each member thereof with a copy of
the vote prescribing the duties to be performed. He shall furnish
all officers and boards with copies of all votes of Town Meetings
affecting them or their duties.
Whenever any report of any officer, board or
committee is made to the Town Meeting and the recommendations therein
are adopted, the Town Clerk shall enter in the records of the Town
Meeting only such portions of the report as may be necessary for a
full understanding of the action taken by the Town thereon, and he
shall make a marginal or other reference of the number of such report
as herein provided. He shall cause such report to be entered in full
in a book provided for that purpose, which shall be known as the "book
of reports," but if the report is printed, it need not be entered
in the book of reports, and it shall be filed in his office. The book
of reports and all printed reports shall be duly indexed by the Town
Clerk, and such reports shall be numbered for each municipal year
in the order in which they are presented, and there shall be noted
on such reports, or in the book of reports, the date of the Meeting
at which they were submitted.
The Town Clerk shall keep in his office, permanently
bound, one or more files of the Town reports.
He shall not allow original papers or documents
to be taken from his office, except as they remain in his custody
or by authority of law.
[Amended 11-1-2021 STM
by Art. 2]
The Town Clerk shall annually furnish the Select
Board with a true copy of the record of the proceedings of the Town
Meetings held during the preceding year so that such record may be
published in the Annual Town Report.
[Amended 11-1-2021 STM
by Art. 2]
Beginning with the year 1936, the Town Clerk
shall make a complete index of all votes and resolutions adopted by
the Town. Said index shall be in duplicate and may be made on cards
or otherwise as the Select Board direct, and it shall be arranged
by topics, with references to the book and page in which such votes
or resolutions are recorded. A copy of said index shall be furnished
to the Select Board, who shall keep the same in the vault in the Select
Board's office when not in use.
[Added 3-25-2023 ATM by Art. 32[1]]
The Town Clerk is authorized to correct typographical, grammatical,
numbering and punctuation errors, as necessary, in the Town Code;
and the Town Clerk is authorized to make formatting changes as needed
for purposes of clarity, form, and consistency. These changes shall
not in any way alter the language/intent of the bylaw.
[1]
Editor's Note: This article was originally adopted as
§ 27-28 but was renumbered to maintain the organizational
structure of Code.
