[Added 2-2-2015 by Ord. No. 1-2015; amended 5-26-2015 by Ord. No. 28-2015]
Editor's Note: This ordinance also repealed former Art. VII, Division of Tax Collection and Revenue, added 5-12-1986 by Ord. No. 19-1986, as amended.
Under the oversight, supervision and direction of the City Administrator; there is hereby established the Division of Tax Collection and Revenue. The Tax Collector shall be the Division Manager of the Division of Tax Collection and Revenue. The Tax Collector shall perform those duties as assigned and designated by the City Administrator and aid the Chief Financial Officer in effectuating the duties of this Division as set forth in this chapter. The Tax Collector shall be responsible for the collection of taxes and miscellaneous revenues as well as making the required daily bank deposits.
The Tax Collector and the persons in the Division of Tax Collection and Revenue so designated by him shall have the power to collect all taxes, real and personal, and assessments levied by and on behalf of the City by all means permitted by law.
The Tax Collector shall undertake such other and further duties for collection of money on behalf of the City as may be designated by the City Administrator or by resolution of the Mayor and City Council. Among other duties, the Tax Collector shall:
Provide and file with the City Clerk the bond or bonds required by N.J.S.A. 54:4-122.4.
Establish standard procedures and regulations for the preparation and mailing of tax bills annually or as provided by law, receipting of tax bills, utilizing tax bill receipting machines where supplied by the City, and supervise the operation thereof.
Establish procedures for and supervise the recording, verifying and reporting of all money collected, and alert immediately the Mayor, City Council and the City Administrator or his designee of any default, delinquency, discrepancy or other indication of misconduct in the receipt, collection or depositing of money on behalf of the City.
Render monthly reports as required by the City Administrator or his designee on all receipts.
Take all steps necessary to collect taxes and assessments owing the City with interest and penalties as provided by law and ordinance, including reporting on and prosecuting tax foreclosures, as well as assertions of liens and claims in all pending proceedings about which he knows or is advised.
Collect such other money, fees, claims or liens on behalf of the City as the Mayor or Mayor and City Council may designate.
Upon approval of apportionment of liens for tax purposes, as provided in § 5-61I, implement the same in conjunction with the Director of the Department of Property Taxation for purposes of assessment.
Prepare and, upon payment of requisite fees, supply certificates of searches for municipal liens pursuant to N.J.S.A. 54:5-11.
Unless otherwise expressly provided by law or ordinance, the Tax Collector shall be the issuing officer for all licenses pursuant to Chapter 170, Licenses and Fees.
There shall be a Licensing Subdivision within the Division of Tax Collection and Revenue to enable the Tax Collector to effectuate his duties under this section. The Subdivision of Licensing shall have the following duties:
Issue licenses. The Subdivision of Licensing shall collect all license fees and issue licenses and renewal of licenses in the name of the City to all persons qualified under the provisions of the Code of the City of East Orange and shall:
Make rules: promulgate all reasonable rules and regulations necessary to the operation and enforcement of this section, subject to approval of said rules and regulations by the City Administrator or his designee, Tax Collector and Mayor.
Require affidavits: require applicants to submit all affidavits and oaths necessary to the administration of the licensing provisions of the Code of the City of East Orange.
Obtain endorsement: submit all applications, in a proper case, to interested City officials and departments for their endorsements thereon as to compliance by the applicant with all City ordinances and regulations.
Investigate: investigate and determine the eligibility of any applicant for a license as prescribed herein.
Examine records: examine the books and records of any applicant or licensee when reasonably necessary to the administration and enforcement of this chapter.
Give notice: notify any applicant of the acceptance or rejection of his application and upon the refusal of any license or permit, at the applicant's request, state in writing the reasons therefor and deliver them to the applicant.
Information confidential. The Subdivision of Licensing shall keep all information furnished or secured under the authority of this Code in strict confidence. Such information shall not be the subject of public inspection and shall be kept so that the contents thereof shall not become known except to the persons charged with the administration of the chapter unless otherwise provided by law or authorized by the Corporation Counsel.
Unless otherwise expressly provided by law or ordinance, the Tax Collector shall receive all money for licenses, permits or other privileges authorized by the City Council by ordinance or resolution, and he shall maintain a complete record of the money received, from whom received and the license or permit issued therefor. All such money shall be delivered to the Treasurer for deposit within one day in a duly established bank account in the name of the City, and a receipt from the City Treasurer and report thereon duly rendered to the City Administrator or his designee.
There shall be and there is hereby established the unclassified position of Auctioneer for a term of one year under and within the Division of Finance.
The duties of the Auctioneer shall be to conduct and administer sales to the highest bidder of all publicly owned lands, the auction of buildings, automobiles, personality and chattels and other City-owned property by the City of East Orange, which sales to the highest bidder are held pursuant to the provision of N.J.S.A. 40A:12-1 et seq.
The person so appointed may be a presently existing officer, employee of the City of East Orange, and/or new hire whose duties as Auctioneer shall be in addition of such person's official duties, and such person's compensation hereunder shall be in addition to any other compensation received for any other office held.
The salary for the Auctioneer shall be set forth in the Salary Ordinance, irrespective of the number of auctions held during said one-year period.
The Auctioneer shall be appointed by the Mayor and confirmed by the City Council for a term of one year.
All revenue collected from auctions shall be collected and maintained pursuant to the provisions of § 5-47 et seq. of this article.