[HISTORY: Adopted by the Mayor and Council
of the Borough of Hopatcong 12-19-2012 by Ord. No. 27-2012.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Funds and accounts — See Ch. 20.
[1]
Editor’s Note: This ordinance also superseded former
Ch. 9, Claims Approval, adopted 11-2-1967 as Ch. 23 of the 1967 Code,
as amended.
No bill or claim shall be paid unless it contains a detailed
statement of the items or demand, specifying particularly how the
item or demand is made up, and a certification of the party claiming
payment that it is correct; nor shall any bill, claim or demand be
paid unless the voucher on which it is presented carries a certification
of the department head, having a personal knowledge of the facts that
the goods have been received by, or the services performed to, the
Borough.
A.
The
Borough Administrator shall review and validate each bill and claim
and indicate his recommendation for payment by affixing his signature
to each voucher. He shall prepare or cause to be prepared a resolution
to be presented to the governing body with his certification that
he has reviewed and validated each of the bills and claims presented
for payment of his recommendation that payment be made.
B.
The
Borough Chief Financial Officer shall certify on the resolution that
sufficient funds are available within the line item in the budget
for payment of the bills and claims.
A.
The
resolution bearing the certification of the Borough Administrator
and the Borough Chief Financial Officer shall be presented to the
Mayor and Council at a regular meeting and shall be acted on by the
Council as a whole. The Mayor and Council may:
B.
A
roll call vote will be taken on the resolution, and each member of
the Council and the Mayor shall sign the resolution.
Upon approval by the Mayor and Council, checks in payment of
same shall be made out by the Chief Financial Officer and signed by
the Mayor and Clerk and countersigned by the Chief Financial Officer.
In the event of circumstance where there is an emergency need
to pay a bill to protect the health, safety, and welfare of Borough
employees or the public is in jeopardy or where the integrity of the
Borough's buildings or property is threatened and no meeting
of the governing body can be scheduled to address the bill, the Administrator
or CFO are authorized to sign a check with the approval of the Mayor,
provided that the payment of the bill under emergency circumstance
is placed on the next governing body agenda for review and ratification.