City of Coatesville, PA
Chester County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Council of the City of Coatesville 10-10-1989 by Ord. No. 845-89 as Ch. 4 of the 1989 Code. Amendments noted where applicable.]
GENERAL REFERENCES
Authorities — See Ch. 12.
Fire Department — See Ch. 19.
Health administration — See Ch. 24.
Historical Commission — See Ch. 27.
Personnel policies — See Ch. 35.
Pensions — See Ch. 38.
Planning Commission — See Ch. 41.
Police Department — See Ch. 44.
Procurement and purchasing — See Ch. 47.
Salaries and compensation — See Ch. 51.
Social Security — See Ch. 55.
[Added 3-25-1996 by Ord. No. 1012-96]
This chapter shall act as the Administrative Code, as provided for in the Charter of the City of Coatesville.
The City Manager shall be the chief executive officer of the city and shall have those powers and duties prescribed by law, the Home Rule Charter of the City of Coatesville and ordinances and resolutions adopted by the City Council.
The administrative service of the city shall be under the City Manager and shall be comprised of the following departments and heads thereof:
A. 
Department of Municipal Operations; Department head: Director of Municipal Operations.
B. 
Department of Police; Department head: Chief of Police.
C. 
Department of Finance; Department head: Director of Finance.
D. 
Department of City Management and Administration; Department head: City Manager.
The Department of Municipal Operations shall be responsible for the operation and maintenance of all city-owned property and facilities and the following public operations and services:
A. 
Sewage treatment plant and collection system.
B. 
Streets and streetlighting.
C. 
Landfill and solid waste collection.
D. 
Parks, public buildings and property.
E. 
Storm drainage and snow removal.
The Department of Police shall be responsible for law enforcement and public safety.
A. 
The Department of Finance shall be responsible for all financial matters, including the collection, investment and disbursement of all municipal funds, such as taxes, fees for municipal services, parking meter receipts, fines and penalties, grants and all other revenue. The Department shall also be responsible for budget control, purchasing, accounts payable and payroll.
B. 
The uniform classification of accounts and codes referred to in § 2-602 of the Charter is on file in the office of the Department of Finance.
[Added 3-25-1996 by Ord. No. 1012-96]
C. 
Director of Finance. The Director of Finance shall have those powers and duties prescribed by law, the Charter and ordinance, including the power and duty to:
[Added 5-9-2011 by Ord. No. 1352-2011]
(1) 
Receive, deposit and record all moneys due to the City or collectible by the City.
(2) 
Administer uniform purchasing procedures.
(3) 
Supervise the encumbrance and expenditure of City funds.
(4) 
Authorize the disbursement of City moneys in accordance with § 2-608 of the Charter and ordinance.
(5) 
Supervise the billing and collection of all garbage and tax statements and oversee the collection of delinquent tax collection as well as current earned income tax collections.
(6) 
Certify that all taxes, fees, and other revenues, as well as collection, have been properly collected, accounted for, and deposited into the proper municipal accounts.
(7) 
Prescribe such administrative rules, practices and procedures as shall be deemed necessary or expedient for the conduct and operation of the Department of Finance not inconsistent with the administrative rules, practices and procedures enacted by the City Manager and/or City Council.
(8) 
Appoint, discipline, suspend and remove subordinates serving in the Department of Finance, with the approval of the City Manager.
(9) 
Develop and maintain employment records reflecting all aspects of the service of City employees assigned to work in the Department of Finance.
(10) 
Supervise and, if necessary, investigate or inquire into the operations of the Department of Finance and its employees. The result of any investigation or inquiry shall be immediately provided to the City Manager and City Council.
(11) 
Conduct annual performance evaluations of all Department of Finance employees. The City Manager and the Human Resources Department shall be provided copies of all performance evaluations.
(12) 
Maintain a uniform accounting system in accordance with generally accepted principles of accounting and in accordance with the requirements of law, the Charter and ordinance.
(13) 
Invest and manage City funds.
(14) 
Conduct internal reviews, in accordance with generally accepted principles of auditing, of the fiscal transactions of City departments.
(15) 
Prepare and submit to the City Manager and City Council periodic financial reports, at least monthly, and at such other times as the City Manager may direct, and at the end of each fiscal year prepare an annual financial report, as required by the Charter and by ordinance, and as otherwise requested. The monthly reports to the City Manager shall be submitted to the Council at its regular meetings and shall be made available to the public.
(16) 
Prepare and maintain an inventory of capital assets of the City.
(17) 
Assist the City Manager and department heads in the preparation of the proposed City budget and in the presentation of the proposed budget to the City Council.
(18) 
Upon the City Council's adoption of a general operating budget and capital budget, cause the appropriations voted by the Council to be entered in the accounting records of the City in accordance with the Charter and ordinance. The Director of Finance shall approve no contract or expenditure that would exceed the unencumbered balance of appropriations in any account.
(19) 
Supervise the City payroll and the maintenance of City payroll records.
(20) 
Maintain records of City bonded indebtedness.
(21) 
Provide for the preservation of official financial records, which shall be kept at City Hall and shall be available for public inspection during regular office hours in accordance with § 2-609 of the Charter and state law.
(22) 
Provide for the recording of all financial transactions and related activities of the City, in terms of dollars and other appropriate units of measurement, in accordance with the form and procedures prescribed by Council in the Administrative Code and as shall be directed by the Manager, in order that the required reports and analysis may be produced for the proper management and control of such activities in accordance with § 2-609 of the Charter.
(23) 
Perform grantsmanship services and expedite funding applications where appropriate and needed.
(24) 
Oversee the implementation and operation of a data management system and LAN, utilizing certified outside contractors, including the provision of long-term growth plans for the City's technology needs.
The Department of City Management and Administration shall be responsible for personnel administration, budget preparation and projections, planning and community development, engineering and code enforcement, contract negotiations, recreation, civil defense and coordination of volunteer fire departments and intergovernmental cooperation.