[Amended 3-9-2021]
A.
Each full-time and regularly scheduled part-time employee
shall earn annual vacation pay on the following basis:
|
Years of Service
|
Accumulation
| |
|---|---|---|
|
0 to 4
|
Two average workweeks per year
| |
|
4 to 11
|
Three average workweeks per year
| |
|
11 +
|
Four average workweeks per year
|
B.
Vacation time accrues at a weekly accrual rate.
C.
No employee shall have accrued as of his/her anniversary
date more than the maximum of one week more than he/she would be entitled
to earn in that year of service with the Town. Any vacation time accrued
in excess of this maximum shall be forfeited. Example: An employee
who accrues three weeks a year would be allowed to carry over four
weeks. For purposes of this section, the first month of an employee's
service shall be counted as a full calendar month of service if employment
began on or before the 15th day of the month, and the last month of
an employee's service shall be counted as a full calendar month of
employment if employment terminates on or after the 15th day of the
month.
[Amended 3-9-2021]
Earned paid leave standard operating procedure
and policy. The Town shall provide earned paid leave (EPL), effective
January 1, 2021, in accordance applicable State of Maine Law, 26 MRSA
§637.
B.
Accrual
of earned paid leave.
(1)
Earned
paid leave (EPL) shall accrue for all covered Town employees, as defined
by the Employment Security Act, 26 MRS §1043(11), at a rate of
one hour earned for every 40 hours worked beginning with their date
of hire. The maximum benefit allowed each calendar year is 40 hours.
Unused EPL balance from previous year may carry over, but maximum
benefit remains at 40 hours and in no event may an employee have more
than 40 hours available per calendar year.
(2)
An
employee would not continue to accrue earned paid leave while out
on paid or unpaid leave or when utilizing the earned paid leave. However,
the days the employee is out on leave do count toward the threshold
of 120 days of employment.
C.
Use of
accruals.
(1)
Once
employees have been employed for 120 calendar days, they may use earned
paid leave for any reason in increments of 1/2 hour. An employee taking
EPL, absent an emergency, illness or the sudden necessity for taking
earned leave, must provide notice as soon as practicable under the
circumstances. The Town reserves the right to deny a requested date
of use if it significantly impacts departmental operations.
(2)
The
Town may require that leave be used if the employee takes a planned
absence, or if the employee is out due to an emergency, illness, or
sudden necessity. The Town may request a medical note or other documentation
if the leave is for more than three consecutive days.
All vacation time shall be scheduled by permission
of the department head at times mutually agreeable to the employee
and department, except that vacations shall not disrupt departmental
operations. All requests for vacation time are to be written and on
forms prescribed by the Town. Should employees desire the same vacation
days, preference will be given to the person who submitted his/her
request first. Should the requests have been submitted on the same
date, the employee with the greater seniority shall have preference.
Upon separation in good standing, an employee is entitled to the proportionate amount of annual vacation time due him according to the vacation schedule, subject to the provisions of § 31-19.
An employee shall not be allowed to work and
be paid double his/her wage during his/her vacation period unless
approved in advance by the department head and Town Manager.
Split vacations are discouraged. In the event
that it is warranted, the department head and Town Manager must approve
it in advance.
