Village of Osceola, WI Officers and Employees

Carry out directives of the Village President and Board which require administrative implementation, reporting promptly to the Village President and Board any difficulties encountered herein;

Be responsible for the administration of all day-to-day operations of the Village government, including the monitoring of all Village ordinances, resolutions, Board meeting minutes and state statutes;

Prepare a plan of administration, including an organization chart, which defines authority and responsibility for all nonstatutory positions of the Village, and submit it to the Village Board for adoption as the official organization and administrative procedure plan for the Village;

Establish when necessary administrative procedures to increase the effectiveness and efficiency of Village government according to current practices in local government, not inconsistent with Subsection D(1)(c) above or directives of the Village President and Board;

Serve as ex officio nonvoting member of all Boards, commissions and committees of the Village, except as specified by the Board or Wisconsin State Statutes;

(f)

Keep informed concerning current federal, state, and county legislation and administrative rules affecting the Village and submit appropriate reports and recommendations thereon to the Board;

(g)

Keep informed concerning current developments in the field of municipal administration, and from time to time, submit recommendations or suggestions to improve the municipal government;

(h)

Keep informed concerning the availability of federal, state and county funds for local programs. Assist department heads and the Board in obtaining these funds under the direction of the Village President and the Board;

(i)

Represent the Village in matters involving legislative and intergovernmental affairs as authorized and directed as to that representation by the Village President and Board;

(j)

Act as Public Information Officer for the Village with the responsibility of assuring that the news media are kept informed about the operations of the Village and that the public is informed of new information and developments through the oversight of a newsletter, website, and social media;

(k)

Establish and maintain procedures to facilitate communications between citizens and Village government to assure that complaints, grievances, recommendations and other matters receive prompt attention by the responsible official and to assure that all such matters are expeditiously resolved;

(l)

Promote, in conjunction with the Osceola Industrial Development Corporation, the Osceola Redevelopment Authority, the Osceola Main Street/Chamber, and the Polk County Economic Development Corporation, the economic and business development of the Village through the use of outreach and negotiation, marketing and promotion of development within the Village and other means to produce an expanded property tax base;

(m)

Perform the duties of the Clerk-Treasurer in coordination with the Deputy Clerk-Treasurer in case of absence or incapacity.

(2)

Responsibilities to the Village Board:

Attend all meetings of the Village Board, assisting the Village President and the Board as required in the performance of their duties;

In coordination with the Village President, the Board, and the Clerk, ensure that appropriate agendas are prepared to all meetings of the Board, all Board committees, and all other appropriate committees and commissions of the Village, together with such supporting material as may be required, with nothing herein being construed as to give the Administrator authority to limit or in any way prevent matters from being considered by the Board or any of its committees and commissions;

Assist in the preparation of ordinances and resolutions as requested by the Village President or the Board, or as needed;

Meet regularly with the President to keep him currently informed about the activities of the Administrator's office;

Keep the Board currently informed about the activities of the Administrator's office, either by written report or oral briefings at regular meetings of the Board;

(f)

Provide staff support to the Board, Administration and Finance Committee, Plan Commission, and other committees as designated by the Board.

(3)

Personnel.

Be responsible for providing administrative direction and coordination of all department heads of the Village according to the established organization procedures;

Recommend to the Board the appointment, promotion and, when necessary for the good of the Village, the suspension or termination of department heads and, with department head support, all other employees below the department head level;

Serve as Personnel Officer for the Village with responsibilities to see that complete and current personnel records, including specific job descriptions, for all Village employees are kept; evaluate in conjunction with department heads the performance of all employees on a regular basis; recommend salary and wage scales for Village employees not covered by collective bargaining agreements; develop and enforce high standards of performance by Village employees; assure that Village employees have proper working conditions; work closely with department heads to promptly resolve personnel problems or grievances;

Assist in labor contract negotiations and collective bargaining issues;

Work closely with department heads to assure that employees receive adequate opportunities for training to maintain and improve their job-related knowledge and skills and act as the approving authority for requests by employees to attend conferences, meetings, training schools, etc., provided that funds have been budgeted for these activities.

(4)

Budgeting and purchasing:

Support the Administration and Finance Committee in the preparation of the annual Village budget in accordance with Village Code;

Administer the budget as adopted by the Board;

Report regularly to the Board on the current fiscal position of the Village and the current status of expenditures relative to the Village budget;

Supervise the accounting system of the Village and insure that the system employs methods in accordance with current professional accounting practices;