[Adopted 1-29-2002 by Ord. No. 01-17[1]]
[1]
Editor's Note: This ordinance also repealed
former Art. IV, Administrative Coordinator, adopted by Ord. No. 97-3.
Pursuant to § 59.18 and § 59.19,
Wis. Stats., there is created the position of Administrative Coordinator,
to be filled by appointment of the County Board upon recommendation
of the Personnel Committee from among qualified applicants. The County
Board from time to time shall establish the salary and benefits of
the Administrative Coordinator, and he/she shall serve at the pleasure
of the County Board. It is the intent of the County Board that by
creation of the office the county shall avail itself of the administrative
home rule authority afforded to it under § 59.03(1), Wis.
Stats.
[Amended 4-19-2005 by Ord. No. 05-01; 6-27-2006 by Ord. No.
06-05; 12-19-2006 by Ord. No. 06-17; 1-23-2007 by Ord. No. 06-20; 3-23-2010 by Ord. No. 09-07; 3-27-2012 by Ord. No. 11-17; 3-26-2013 by Ord. No. 12-11; 10-27-2015 by Ord. No. 15-04; 7-24-2018 by Ord. No. 18-01]
The duties and powers of the Administrative Coordinator shall
be, without limitation because of enumeration, to:
A.
Coordinate
all administrative and management functions of the County government
not otherwise vested by law in boards or commissions or in other elected
officers.
B.
Provide
general direction, along with standing committees, of nonelected department
heads, with the exception of the Corporation Counsel appointed by
the County Board. Under the policy guidance of the Building Committee,
supervise and advise the Maintenance Supervisor. In collaboration
with the Maintenance Supervisor, report maintenance and grounds activities
to the Building Committee. Administer Act 150 and Act 420 funds, and
prepare and manage the library budget.
C.
Prepare
a proposed County budget under the supervision of the Finance and
Personnel Committee and in compliance with § 65.90, Wis.
Stats. Implement the budget as adopted by the County Board. In developing
the budget, the Administrative Coordinator shall:
(1)
Meet with the Finance and Personnel Committee in a timely manner
each fiscal year to establish the format, target funding levels and
procedures for the upcoming budget process.
(2)
Furnish department heads with appropriate budget development instructions,
forms and assistance in making budget requests. Attend meetings to
review department budget requests, and schedule and arrange hearings
and meetings with department heads, the Finance and Personnel Committee
and members of the public to present the proposed budget.
(3)
Prepare a final draft budget as directed by the Finance and Personnel
Committee and submit the same to the County Board, including a proposed
program of capital expenditures and borrowing.
(4)
Monitor implementation of the adopted County budget to assure that
all expenditures of County funds are made in compliance with the allocations
in the budget, state law and County policies. Review all requests
for transfer within the adopted budget or for modifications of allocations
in the budget and make recommendations to the Finance and Personnel
Committee and/or County Board consistent with County ordinances and
§ 65.90, Wis. Stats. Make regular reports to the Finance
and Personnel Committee and the County Board on the financial condition
of the County, financial trends, and long-term financial needs of
the County.
D.
Authorize
payment of orders. The Administrative Coordinator may, between meetings
of the Finance and Personnel Committee, on behalf of the County Board,
approve the settlement of accounts and the payment of bills and purchase
orders.
E.
Purchasing.
Establish and manage a centralized system of purchasing to procure
supplies at the most advantageous cost.
F.
Property
management. Subject to the supervision and approval of the County
Board and committees thereof:
(1)
Be responsible for the maintenance, preservation and care of all
personal property of the County over which the County has authority,
maintain and inventory and record the property and provide for maintenance
of the property to preserve its value to the County.
(2)
Develop, in cooperation with departments and officials, a long-range
plan for management of County property, together with recommendations
for construction of facilities needed to deliver County services.
(3)
Recommend long-range capital improvements, work and performance standards.
(4)
When directed by the County Board, Finance and Personnel Committee
or other committee, cause plans and architectural specifications for
County capital projects authorized by the County Board to be prepared
and coordinate County monitoring of construction progress.
(5)
In consultation with the Building Committee and County Board Chair,
allocate space to County departments and agencies.
G.
Insurance
administration. Be primarily responsible for assuring that insurance
coverage is solicited and maintained by the County in such amounts
as are available and affordable and are adequate to protect the County
from financial loss and/or, subject to Finance and Personnel Committee
approval, for coordinating a system of self-insurance adequate to
meet the County's risk needs in one or more areas of exposure.
The Administrative Coordinator shall:
(1)
Serve as custodian of all insurance policies held by the County,
filing duplicates thereof with any appropriate department head or
agency.
(2)
Under the supervision of the Finance and Personnel Committee, procure,
through bidding or other means as deemed proper by the Committee,
insurance coverage for property, casualty, employee health, life,
and other insurance risks. The Administrative Coordinator shall continuously
evaluate the County's coverage and recommend County policies
that will protect the County from unreasonable risk of loss.
(3)
Oversee and administer self-insurance programs maintained by the
County.
(4)
Process all insurance claims and refer them to the Corporation Counsel
and committees of the County Board as appropriate.
H.
Appoint
such assistants, staff and technical staff to his or her office as
are, from time to time, authorized by the County Board and approved
by the Finance and Personnel Committee.
I.
Human
resources management. Pursuant to County policies, ordinances, state
and federal law, the Administrative Coordinator shall implement and
manage a comprehensive human resources (personnel) program for Pierce
County, including:
(1)
Develop County human resource policy and recommend policy and changes
to County Supervisors.
(2)
Supervise and/or participate in employee recruitment, interview,
discipline, assignment, reward, transfers, complaints and selection,
except elected Department Heads and the Corporation Counsel. Review
employee separation notices. Recommend procedures to reduce absenteeism
and turnover and prepare related reports.
(3)
Assist Department Heads, standing committees and County Board in
the investigation and handling of employee-related complaints. Develop
and assist in the Human Resource training and remediation techniques
for managers, supervisors and staff. Evaluate and advise on potential
work-related problems/issues.
(4)
The Administrative Coordinator, or designee, shall conduct performance
reviews of all nonelected Department Heads, except Corporation Counsel.
In doing evaluations, the Administrative Coordinator shall seek input
from the standing committee.
(5)
Advise the Finance and Personnel Committee and County Board on the
level of workforce size and qualifications necessary to deliver County
services.
(6)
Develop compensation plan through employee wage and salary schedules
and report analysis and available data for labor market.
(7)
Prepare employment needs forecasts.
(8)
Assist department heads or supervising authority in administering
appropriate and timely discipline, including termination. Recommendations
for discharging nonrepresented staff will be made to the Finance and
Personnel Committee.
(9)
Assist County management in collective bargaining, arbitration and
personnel-related legal proceedings. Maintain knowledge of legislation,
arbitration decisions and collective bargaining agreements to gauge
industry trends and practices.
(10)
Monitor human resource data gathering and draft reports from data.
Monitor human resource records maintenance, data communication for
compliance with law and requests from County Departments and officials.
Consult with legal counsel regarding employment practices.
J.
Have
the following general duties:
(1)
Coordinate the operations of all County departments, except where
the County Board has directed otherwise.
(2)
Supervise, with the assistance of the Corporation Counsel, the codification
of all County ordinances.
(3)
Make recommendations from time to time as deemed appropriate to the
County Board for reorganization of County departments, assignment
of responsibilities to agencies as to the merger, consolidation or
abolition of County agencies, positions and programs, and report these
recommendations to the County Board.
(4)
Monitor developments in state, federal and other relevant laws and
governmental affairs and advise the County Board, its committees and
all department heads on recommended policy positions to advance which
will improve County administration and operations. The Administrative
Coordinator shall represent the County before governmental agencies
as requested by the County Board.
(5)
Recommend resolutions, ordinances, or regulations to the County Board
to promote improved County services in the public interest and provide
all requested information, data and reports requested by the County
Board to the extent such information is available.
(6)
Generally represent the County in business transactions, negotiations
and administrative proceedings when so directed by the County Board.
(7)
Attend and participate in all County Board of Supervisor meetings.
Report on County activities to Board of Supervisors on a regular basis
and as requested.
(8)
Serve as the coordinator for external agency investigations.
(9)
Serve as County Equal Opportunity Officer.
(10)
Serve as ADA manager and coordinator.
(11)
Participate in recruitment of nonelected department heads, with the
exception of the Corporation Counsel appointed by the County Board.
(12)
Monitor operations and actions of all County Board Committees, Boards
and Commissions Department offices and agencies.
(13)
Prepare policy analysis reports and recommendations for County Board
and Committees.
(14)
Attend and participate in Committee meetings as needed, required
and/or requested.
(15)
Conduct Department Head meetings, at a minimum of quarterly.
(16)
In conjunction with Corporation Counsel and standing committees,
negotiate intergovernmental contracts on behalf of Pierce County.
(17)
Serve as County's contact representative.
(18)
Assist all Departments in grant opportunities and pursue, prepare
or develop grants beneficial to the County but outside the scope of
a department.
(19)
Coordinate interdepartmental and Ad Hoc Committees as directed by
Board of Supervisors and County Board Chairperson.
(20)
Coordinate and develop risk management programs.
(21)
In consultation with the appropriate Department Head, standing committee
or County Board Chair, provide information to members of the press,
civic and social groups and the general public on County operations
and activities.
(22)
Represent the County Board as directed.
(23)
Perform ministerial tasks necessary to perform the duties as Administrative
Coordinator.
(24)
Plan, direct and manage the accounting payroll and purchasing function
and staff.
The Administrative Coordinator shall at all
times be fully accountable to the County Board in the management of
his or her responsibilities under this article. The Administrative
Coordinator may be required to appear before any County Board or committee
meeting to provide an accounting of his or her actions or decisions
in a matter entrusted to him or her. The Finance Committee shall have
oversight over the Administrative Coordinator.
A.
In accord with § 59.47(2), Wis. Stats.,
the Administrative Coordinator shall act as the County Auditor.
B.
Pursuant to § 59.47(3), Wis. Stats., the
Administrative Coordinator shall keep such books of account necessary
to properly perform the duties of the office and shall direct the
keeping of all accounts of the county in all of its offices, departments
and institutions in such form as will assist him/her in fulfilling
responsibilities under this article to the county.
C.
An official bond in such amount as is designated by
the County Board shall be filed on behalf of the Administrative Coordinator
and shall be a qualification for the office.
A.
In the event of a vacancy in the office of Administrative
Coordinator, the County Board shall designate a temporary coordinator
to serve until the successor to the Administrative Coordinator is
appointed and qualified.
B.
A vacancy in the office shall be created by death,
resignation, removal or conviction of a felony of the Administrative
Coordinator.
