Village of Saukville, WI Village Board

The regular meetings of the Village Board shall be held on the first and third Tuesday of every month at such time as the Board shall designate.

[Amended 4-19-2022 by Ord. No. 820]

If any meeting date, as fixed by Subsection B(1), falls on a legal holiday or an Election Day the meeting shall instead be held on the first business day succeeding that day at the same hour and place.

Notice of meetings. All meetings of the Village Board and all committees, subcommittees and commissions thereof, shall be noticed not less than 24 hours prior to the meeting, in at least three public places as determined by the Village Board.

Special meetings.

Any two trustees may call a special meeting by filing a written notice with the Village Administrator who shall immediately notify each Village Board member of the date, time and purpose of the special meeting. Agendas for these meetings will be available at the meeting place. Attendance by any board member is a waiver of any defect of notice.

Special meetings shall be deemed regular meetings for the purpose of transacting any business that may be permitted by law.

All meetings, regular or special, must meet the requirements of Wisconsin State Statutes §§ 19.81 through 19.98, Subchapter V, Open Meetings of Governmental Bodies.

Quorum required.

A quorum is necessary for the transaction of any Village business. A majority of the members elect shall constitute a quorum.

If a majority of members is not present, the meeting shall be postponed to the next regular scheduled meeting.

Call to order. The Village President shall call the meeting to order. If the Village President is absent from the meeting, the Clerk shall call the meeting to order and preside until the Board selects another Trustee to preside at that meeting.

Adjournment. Any Board member may move to adjourn a meeting. If an agenda item is not considered before a motion to adjourn is adopted, it shall automatically be referred to the Board's next regular meeting, unless the motion provides for a specific date and hour.

Absence of members. If a Village Board member, for any reason, cannot attend a regularly scheduled Board meeting, or the meeting of any Committee to which he or she is assigned, he or she shall file with the Village Clerk, at least two days before the meeting in question, an explanation of his or her anticipated absence. The Board member's statement shall be entered in the Board's record. If circumstances render the filing of advance notice impossible, the Board member shall file the statement with the Clerk within one week following the absence. At the next regular Board meeting, the Clerk shall enter the late statement in the Board's record.

§ 46-2 Order of business.

The business of the Village Board shall be conducted in the following order:

[Amended 12-18-2001 by Ord. No. 578]

Call to order and prayer.

Pledge of Allegiance.

Statement of public notice.

Roll call.

(5)

Approval of minutes of previous meeting.

(6)

Communications.

Report of Village President.

Report of Village Administrator.

(7)

Petitions, proclamations, resolutions and ordinances.

(8)

Reports of standing committees.

Utility Committee.

Public Works Committee.

Public Safety Committee.

Finance Committee.

(9)

Reports of special committees.

Plan Commission.

Community Development Authority.

Library Board.

Recreation Board.

(e)

Other commissions or committees.

(10)

Citizen matters as noticed.

(11)

Citizen comments and questions.

(12)

Adjournment.

Presiding officer.

The Village President shall preside at all meetings of the Village Board. In the absence of the President, the Clerk shall call the meeting to order and preside until the Board selects another Trustee to preside.

The Village President is a member of the Board of Trustees and may take part in any debate, and vote on any matter before the Board.

The President or presiding officer may make any motion if he or she vacates the chair and designates a Trustee to preside temporarily.

The President shall conduct the proceedings of the meeting, act as Parliamentarian, and preserve order. If any person present at any meeting does not follow reasonable rules of conduct, the presiding officer may, on his or her own incentive, call the offending person to order, or, in the extreme, require the offending party to leave the meeting. The Board, if appealed to, shall decide the matter.

(5)

Any Trustee may raise a question or point of order. The question of order must be raised at the time the alleged breach of order occurs. The presiding officer shall, in turn, immediately rule on the question of order, subject to an appeal to the Board. The appeal may be sustained or denied by a majority vote of the members present, exclusive of the presiding officer.

Manner of voting.

Any Trustee may demand a roll call vote on any matter.

No Trustee may explain his or her vote during the calling of the roll. All aye and nay votes shall be recorded in the minutes of the meeting.

A majority vote of all members of the Board in favor of any proposed ordinance or resolution shall be necessary for passage or approval, unless a specific number is required by law. In all other cases a majority of the votes cast shall be necessary for Board action, provided that a quorum has voted.

Any Board member may change his or her vote on a matter up to the time the result of the vote is announced by the presiding officer.

Abstentions.

A Board member shall not vote on any proposed ordinance, resolution or proposition in which he or she has a direct pecuniary or personal interest not common to other members of the Board.

A Board member who is required by law to abstain from voting on any particular matter shall not be counted for determining:

The number of "members present" if passage of that measure requires a favorable vote by a majority or other fractional vote (i.e., 2/3 or 3/4) of the Trustees "present," or

The "presence" of a quorum for purposes of that particular vote.

Reconsideration of question. Any member who voted with the prevailing side on any question may move for a reconsideration of the vote immediately after the vote or at the next succeeding regular meeting of the Board. If a motion to reconsider is defeated, it may not again be presented to the Board.

General rule. The deliberations of the Board shall be conducted in accordance with the Parliamentary Rules contained in Roberts Rules of Order, Newly Revised. Except as provided in Sec. 102(A)(7), no person other than a member shall address the Board except by majority vote of the members present. No ordinance, resolution or other motion shall be discussed or acted upon unless it has been seconded. No motion shall be withdrawn without the consent of the person making the same and the person seconding it.

Suspension of rules. These rules or any part thereof may be temporarily suspended in connection with any matter under consideration by a recorded vote of 2/3 of the members present.

§ 46-3 Committees of the Board.

Time and place of committee meetings.

All committee meetings shall be noticed as provided by § 46-1C and D(4).

Committee meetings shall be held in the Conference Room of the Municipal Center at 639 East Green Bay Avenue or at another location, if noticed, for good and sufficient reason.

Any committee may require any Village officer or staff member to confer with it and supply information in connection with any matter pending before it.

Standing Committees.

[Amended 4-18-2006 by Ord. No. 648; 9-3-2013 by Ord. No. 740; 8-9-2014 by Ord. No. 750]

The Village President shall appoint three Trustees to each of the Standing Committees at the second regular meeting of the Board in April, subject to confirmation by a majority of the Village Board.

Utilities Committee.

Public Works Committee.

Public Safety Committee. The Village President shall also appoint two citizens to the Public Safety Committee, subject to approval by the Village Board.

Finance Committee. All members of the Board, by virtue of election or appointment, shall be members of the Finance Committee. The Village President shall be Chairperson.

The Village President shall appoint the Chairperson of each committee.

Special boards and commissions.

The Village President shall appoint the appropriate members to the following special boards and committees, subject to confirmation by the Village Board at the second regular meeting of the Board in April:

[Amended 4-18-2006 by Ord. No. 648]

Plan Commission.

Board of Zoning Appeals.

Community Development Authority/Industrial Review Committee.

Library Board.

(e)

Recreation Board.

(f)

Architectural Control Board.

(g)

Board of Review.

(h)

Mid-Moraine Legislative Committee.

(i)

Cemetery Commission.

(j)

Such other special committees or commissions as may benefit the purposes of the Board.

The President shall appoint the Chairperson of all special committees except the Community Development Authority and the Library Board, who shall elect Chairpersons from among themselves.

Committee of the Whole. The Village President may declare the entire Board of Trustees a Committee of the Whole for informal discussion of any matter referred to it. Unless a regular meeting schedule is established, the Committee of the Whole shall meet as needed. An agenda shall be noticed stating the time, place and subject of the meeting. The authority of the Committee shall be limited to making recommendations to the Village Board. The Village President shall be the Chairperson.

Appointments and confirmation.

In the event that an appointee to a committee or commission requiring Village Board confirmation is not confirmed, that appointee shall be ineligible for appointment to the same office for one year thereafter.

When an appointee of the Village President fails to receive Village Board confirmation, the Village Board shall, within 30 days, make a new appointment by majority vote of the entire Board.

Committee reports.

Each committee shall, at the next regular Board meeting, submit a written report on all matters referred to it. Such report shall recommend a definite action on each item. Any item decided by roll call vote at committee level shall be reported as a roll call and the votes announced.

For each ordinance or resolution referred to it, the committee shall submit a recommendation to the Village Board. A report shall include the status of any matter referred to it for study. Any proposed ordinance or resolution shall be read in full unless a motion to suspend the rules and dispense with the reading is adopted. The Board may then consider the recommendation of the committee, defer action to the next regular meeting or refer the matter to another committee.

Expenditures or actions approved by previous authority need only be reported as items of information.

Written reports so submitted and reported shall be considered the minutes of these meetings.

§ 46-4 Introduction of new business.

Introduction requirements.

All ordinances, resolutions and petitions shall be presented in written form and contain a title, a brief statement of content or purpose, indicate the presenting member or committee and, prior to their consideration by the Board, be delivered to the Clerk.

Each proposed ordinance, resolution or petition shall be filed in the office of the Clerk at least five days prior to the Board meeting at which the matter is to be introduced. If for good cause this prior filing is impossible or impractical, the Board may waive this requirement.

An ordinance or resolution presented by a committee or the report on an ordinance or resolution assigned to it for discussion may be presented as a part of that committee's report to the Village Board.

Unless otherwise provided by an existing Village ordinance, no proposed ordinance, resolution or petition, having once been defeated, may again be introduced in the same or substantially the same form until 30 days after the date when that ordinance or resolution was defeated.

Ordinances.

[Amended 3-19-2002 by Ord. No. 584]

A proposed ordinance shall be presented a total of three times before the Board may vote on the ordinance. An ordinance shall be presented and read as follows:

At the time the ordinance is considered by the committee to which it is referred, prior to recommendation to the Board for consideration.

At the time of introduction to the Board, to be read in full, unless a motion is adopted to dispense with such reading.

At subsequent Board meeting, to be read by title, content and purpose only, prior to the Board's final vote.

The Board may not vote on any ordinance at the same meeting that it is introduced unless the Board suspends this rule by a recorded vote of 2/3 majority of the members present.

Resolutions.

The introduction of resolutions shall be as described in § 46-4A(1) through (4).

All resolutions shall be referred to an appropriate committee, unless a Trustee moves for immediate consideration of the resolution.

Upon a motion for immediate consideration, the presiding officer shall put the question "Is there any objection to an immediate consideration of the resolution?" If an objection is voiced by a Trustee, a roll call vote on the motion for immediate consideration is required. A majority of members present shall prevail. If no objection is voiced, then the Clerk shall record a unanimous consent to the motion for immediate consideration. The presiding officer shall then state the principle question.

A resolution for the appropriation of money shall not be granted immediate consideration unless the motion to consider is passed by a 3/4 majority of all the members of the Board. Such resolution shall designate the particular fund from which the appropriation is to be made.

(5)

If the resolution is not considered or resolved at the time of introduction, it shall be referred to an appropriate committee for discussion and recommendation by that committee.

Petitions.

Petitions submitted by citizens shall be presented to the Clerk at least three days prior to the meeting at which they wish them to be considered and shall appear on the agenda of that meeting as "Citizen matters as noticed."

Petitions submitted by citizens may, if pertinent to a specific subject, be referred to a committee familiar with that subject for discussion and recommendation.