[HISTORY: Adopted by the Village Board of
the Village of Saukville 12-17-1985 by Ord. No. 389 as Secs. 1.01
to 1.07 of the 1985 Code; amended in its entirety 4-17-2001 by Ord.
No. 565. Subsequent amendments noted where applicable.]
A.
Place of meetings. All meetings of the Village Board
shall be held in the Board Room at the Municipal Center at 639 East
Green Bay Avenue, Saukville, WI, or at another location, if noticed,
for good and sufficient reason. All meetings must be open to the public
unless otherwise permitted by law.
B.
Regular meetings.
(1)
The regular meetings of the Village Board shall be
held on the first and third Tuesday of every month at such time as
the Board shall designate.
[Amended 4-19-2022 by Ord. No. 820]
C.
Notice of meetings. All meetings of the Village Board
and all committees, subcommittees and commissions thereof, shall be
noticed not less than 24 hours prior to the meeting, in at least three
public places as determined by the Village Board.
D.
Special meetings.
(1)
Any two trustees may call a special meeting by filing
a written notice with the Village Administrator who shall immediately
notify each Village Board member of the date, time and purpose of
the special meeting. Agendas for these meetings will be available
at the meeting place. Attendance by any board member is a waiver of
any defect of notice.
(2)
Special meetings shall be deemed regular meetings
for the purpose of transacting any business that may be permitted
by law.
(3)
All meetings, regular or special, must meet the requirements
of Wisconsin State Statutes §§ 19.81 through 19.98,
Subchapter V, Open Meetings of Governmental Bodies.
F.
Call to order. The Village President shall call the
meeting to order. If the Village President is absent from the meeting,
the Clerk shall call the meeting to order and preside until the Board
selects another Trustee to preside at that meeting.
G.
Adjournment. Any Board member may move to adjourn
a meeting. If an agenda item is not considered before a motion to
adjourn is adopted, it shall automatically be referred to the Board's
next regular meeting, unless the motion provides for a specific date
and hour.
H.
Absence of members. If a Village Board member, for
any reason, cannot attend a regularly scheduled Board meeting, or
the meeting of any Committee to which he or she is assigned, he or
she shall file with the Village Clerk, at least two days before the
meeting in question, an explanation of his or her anticipated absence.
The Board member's statement shall be entered in the Board's record.
If circumstances render the filing of advance notice impossible, the
Board member shall file the statement with the Clerk within one week
following the absence. At the next regular Board meeting, the Clerk
shall enter the late statement in the Board's record.
A.
The business of the Village Board shall be conducted
in the following order:
[Amended 12-18-2001 by Ord. No. 578]
(1)
Call to order and prayer.
(2)
Pledge of Allegiance.
(3)
Statement of public notice.
(4)
Roll call.
(5)
Approval of minutes of previous meeting.
(7)
Petitions, proclamations, resolutions and ordinances.
(10)
Citizen matters as noticed.
(11)
Citizen comments and questions.
(12)
Adjournment.
B.
Presiding officer.
(1)
The Village President shall preside at all meetings
of the Village Board. In the absence of the President, the Clerk shall
call the meeting to order and preside until the Board selects another
Trustee to preside.
(2)
The Village President is a member of the Board of
Trustees and may take part in any debate, and vote on any matter before
the Board.
(3)
The President or presiding officer may make any motion
if he or she vacates the chair and designates a Trustee to preside
temporarily.
(4)
The President shall conduct the proceedings of the
meeting, act as Parliamentarian, and preserve order. If any person
present at any meeting does not follow reasonable rules of conduct,
the presiding officer may, on his or her own incentive, call the offending
person to order, or, in the extreme, require the offending party to
leave the meeting. The Board, if appealed to, shall decide the matter.
(5)
Any Trustee may raise a question or point of order.
The question of order must be raised at the time the alleged breach
of order occurs. The presiding officer shall, in turn, immediately
rule on the question of order, subject to an appeal to the Board.
The appeal may be sustained or denied by a majority vote of the members
present, exclusive of the presiding officer.
C.
Manner of voting.
(1)
Any Trustee may demand a roll call vote on any matter.
(2)
No Trustee may explain his or her vote during the
calling of the roll. All aye and nay votes shall be recorded in the
minutes of the meeting.
(3)
A majority vote of all members of the Board in favor
of any proposed ordinance or resolution shall be necessary for passage
or approval, unless a specific number is required by law. In all other
cases a majority of the votes cast shall be necessary for Board action,
provided that a quorum has voted.
(4)
Any Board member may change his or her vote on a matter
up to the time the result of the vote is announced by the presiding
officer.
D.
Abstentions.
(1)
A Board member shall not vote on any proposed ordinance,
resolution or proposition in which he or she has a direct pecuniary
or personal interest not common to other members of the Board.
(2)
A Board member who is required by law to abstain from
voting on any particular matter shall not be counted for determining:
E.
Reconsideration of question. Any member who voted
with the prevailing side on any question may move for a reconsideration
of the vote immediately after the vote or at the next succeeding regular
meeting of the Board. If a motion to reconsider is defeated, it may
not again be presented to the Board.
F.
General rule. The deliberations of the Board shall
be conducted in accordance with the Parliamentary Rules contained
in Roberts Rules of Order, Newly Revised. Except as provided in Sec.
102(A)(7), no person other than a member shall address the Board except
by majority vote of the members present. No ordinance, resolution
or other motion shall be discussed or acted upon unless it has been
seconded. No motion shall be withdrawn without the consent of the
person making the same and the person seconding it.
G.
Suspension of rules. These rules or any part thereof
may be temporarily suspended in connection with any matter under consideration
by a recorded vote of 2/3 of the members present.
A.
Time and place of committee meetings.
(2)
Committee meetings shall be held in the Conference
Room of the Municipal Center at 639 East Green Bay Avenue or at another
location, if noticed, for good and sufficient reason.
(3)
Any committee may require any Village officer or staff
member to confer with it and supply information in connection with
any matter pending before it.
B.
Standing Committees.
[Amended 4-18-2006 by Ord. No. 648; 9-3-2013 by Ord. No.
740; 8-9-2014 by Ord. No. 750]
(1)
The Village President shall appoint three Trustees
to each of the Standing Committees at the second regular meeting of
the Board in April, subject to confirmation by a majority of the Village
Board.
(a)
Utilities
Committee.
(b)
Public
Works Committee.
(c)
Public
Safety Committee. The Village President shall also appoint two citizens
to the Public Safety Committee, subject to approval by the Village
Board.
(d)
Finance
Committee. All members of the Board, by virtue of election or appointment,
shall be members of the Finance Committee. The Village President shall
be Chairperson.
(2)
The Village President shall appoint the Chairperson
of each committee.
C.
Special boards and commissions.
(1)
The Village President shall appoint the appropriate
members to the following special boards and committees, subject to
confirmation by the Village Board at the second regular meeting of
the Board in April:
[Amended 4-18-2006 by Ord. No. 648]
(a)
Plan Commission.
(b)
Board of Zoning Appeals.
(c)
Community Development Authority/Industrial Review
Committee.
(d)
Library Board.
(e)
Recreation Board.
(f)
Architectural Control Board.
(g)
Board of Review.
(h)
Mid-Moraine Legislative Committee.
(i)
Cemetery Commission.
(j)
Such other special committees or commissions as may
benefit the purposes of the Board.
(2)
The President shall appoint the Chairperson of all
special committees except the Community Development Authority and
the Library Board, who shall elect Chairpersons from among themselves.
D.
Committee of the Whole. The Village President may
declare the entire Board of Trustees a Committee of the Whole for
informal discussion of any matter referred to it. Unless a regular
meeting schedule is established, the Committee of the Whole shall
meet as needed. An agenda shall be noticed stating the time, place
and subject of the meeting. The authority of the Committee shall be
limited to making recommendations to the Village Board. The Village
President shall be the Chairperson.
E.
Appointments and confirmation.
(1)
In the event that an appointee to a committee or commission
requiring Village Board confirmation is not confirmed, that appointee
shall be ineligible for appointment to the same office for one year
thereafter.
(2)
When an appointee of the Village President fails to
receive Village Board confirmation, the Village Board shall, within
30 days, make a new appointment by majority vote of the entire Board.
F.
Committee reports.
(1)
Each committee shall, at the next regular Board meeting,
submit a written report on all matters referred to it. Such report
shall recommend a definite action on each item. Any item decided by
roll call vote at committee level shall be reported as a roll call
and the votes announced.
(2)
For each ordinance or resolution referred to it, the
committee shall submit a recommendation to the Village Board. A report
shall include the status of any matter referred to it for study. Any
proposed ordinance or resolution shall be read in full unless a motion
to suspend the rules and dispense with the reading is adopted. The
Board may then consider the recommendation of the committee, defer
action to the next regular meeting or refer the matter to another
committee.
(3)
Expenditures or actions approved by previous authority
need only be reported as items of information.
(4)
Written reports so submitted and reported shall be
considered the minutes of these meetings.
A.
Introduction requirements.
(1)
All ordinances, resolutions and petitions shall be
presented in written form and contain a title, a brief statement of
content or purpose, indicate the presenting member or committee and,
prior to their consideration by the Board, be delivered to the Clerk.
(2)
Each proposed ordinance, resolution or petition shall
be filed in the office of the Clerk at least five days prior to the
Board meeting at which the matter is to be introduced. If for good
cause this prior filing is impossible or impractical, the Board may
waive this requirement.
(3)
An ordinance or resolution presented by a committee
or the report on an ordinance or resolution assigned to it for discussion
may be presented as a part of that committee's report to the Village
Board.
(4)
Unless otherwise provided by an existing Village ordinance,
no proposed ordinance, resolution or petition, having once been defeated,
may again be introduced in the same or substantially the same form
until 30 days after the date when that ordinance or resolution was
defeated.
B.
Ordinances.
[Amended 3-19-2002 by Ord. No. 584]
(1)
A proposed ordinance shall be presented a total of
three times before the Board may vote on the ordinance. An ordinance
shall be presented and read as follows:
(a)
At the time the ordinance is considered by the committee
to which it is referred, prior to recommendation to the Board for
consideration.
(b)
At the time of introduction to the Board, to be read
in full, unless a motion is adopted to dispense with such reading.
(c)
At subsequent Board meeting, to be read by title,
content and purpose only, prior to the Board's final vote.
(2)
The Board may not vote on any ordinance at the same
meeting that it is introduced unless the Board suspends this rule
by a recorded vote of 2/3 majority of the members present.
C.
Resolutions.
(2)
All resolutions shall be referred to an appropriate
committee, unless a Trustee moves for immediate consideration of the
resolution.
(3)
Upon a motion for immediate consideration, the presiding
officer shall put the question "Is there any objection to an immediate
consideration of the resolution?" If an objection is voiced by a Trustee,
a roll call vote on the motion for immediate consideration is required.
A majority of members present shall prevail. If no objection is voiced,
then the Clerk shall record a unanimous consent to the motion for
immediate consideration. The presiding officer shall then state the
principle question.
(4)
A resolution for the appropriation of money shall
not be granted immediate consideration unless the motion to consider
is passed by a 3/4 majority of all the members of the Board. Such
resolution shall designate the particular fund from which the appropriation
is to be made.
(5)
If the resolution is not considered or resolved at
the time of introduction, it shall be referred to an appropriate committee
for discussion and recommendation by that committee.
D.
Petitions.
(1)
Petitions submitted by citizens shall be presented
to the Clerk at least three days prior to the meeting at which they
wish them to be considered and shall appear on the agenda of that
meeting as "Citizen matters as noticed."
(2)
Petitions submitted by citizens may, if pertinent
to a specific subject, be referred to a committee familiar with that
subject for discussion and recommendation.