City of Waterloo, WI
Jefferson County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Common Council of the City of Waterloo 10-19-1987 by Ord. No. 87-6 as §§ 1.01 to 1.07 of the 1987 Code. Amendments noted where applicable.]
GENERAL REFERENCES
Boards, commissions and committees — See Ch. 19.
Common Council — See Ch. 30.
Elections — See Ch. 42.
Emergency management — See Ch. 47.
The City of Waterloo operates under the Mayor-Council system of government.
A. 
Mayor. Beginning in 1975, the Mayor shall be elected for a term of four years.
B. 
Alderpersons. The Council shall consist of seven Alderpersons elected for staggered four-year terms. One Alderperson shall be elected annually from each of the four aldermanic districts, and one Alderperson-at-large shall be elected in each non-Mayoral election year.
C. 
Vacancies
[Added by Ord. No. 96-3]
(1) 
A vacancy in the office of Mayor shall be filled by appointment of the Council, as provided in § 17.23, Wis. Stats.
(2) 
A vacancy in the office of Alderperson shall be filled by appointment of the Council, as provided in § 17.23, Wis. Stats.
[Amended by Ord. No. 90-1; Ord. No. 90-5; Ord. No. 97-17; Ord. No. 01-3; 3-15-2007 by Ord. No. 2007-06; 11-6-2014 by Ord. No. 2014-11]
Official
Appointed By
Term
City Clerk-Treasurer
Mayor (see § 85-7A of this chapter)
Indefinite
Deputy Clerk-Treasurer
Mayor, confirmation by Council
Indefinite
City Attorney
Mayor, confirmation by Council
Indefinite
Chief of Police
Council
Indefinite
Fire Chief
Mayor, confirmation by Council, upon recommendation of Fire Department members
Indefinite
Assessor
Mayor, confirmation by Council
Indefinite
Director of Public Works
Mayor, confirmation by Council, upon recommendation of Board of Public Works
Indefinite
Building Inspector*
Mayor, confirmation by Council
Indefinite
Plumbing Inspector*
Mayor, confirmation by Council
Indefinite
Electrical Inspector*
Mayor, confirmation by Council
Indefinite
Librarian
Mayor, confirmation by Council, upon recommendation of Library Board
Indefinite
Utility Superintendent
Waterloo Water and Light Commission
Indefinite
Cemetery Custodian
Mayor, confirmation by Council
Indefinite
Emergency Management Director
Mayor, confirmation by Council
Indefinite
Dance Hall Inspector
Mayor, confirmation by Council
Indefinite
Weed Commissioner
Mayor
1 year
City Forester
Mayor, confirmation by Council, upon recommendation of Board of Public Works
Indefinite
Parks Director
Mayor, confirmation by Council
Indefinite
Engineer for the City
Mayor, confirmation by Council
2 years
*The duties of the Engineer for the City, Building Inspector, Plumbing Inspector and Electrical Inspector, as set forth in this Code, may be performed by an independent inspection agency by contract as recommended by the Mayor, with confirmation of the Council. Upon confirmation of any such contract, the agency contracted to perform the services of Building Inspector, Plumbing Inspector and Electrical Inspector shall perform the duties of those offices as set forth within this Code. Wherever the terms "Building Inspector," "Plumbing Inspector" and "Electrical Inspector" occur throughout this Code, they shall be deemed to mean the contracting agency as aforementioned.
A. 
Salaries and fringe benefits. The salaries and fringe benefits of City officers and employees shall, from time to time, be established by the Council in accordance with state law and the City Personnel Policy.
B. 
Powers and duties of City officials. City officials mandated under § 62.09, Wis. Stats., shall have the powers and duties prescribed by law and, except for the Mayor, shall perform such other duties as shall be required of them by the Council. Other City officials shall perform the duties prescribed by the Council.
C. 
Multiple offices. The Council may elect to appoint the same person to two or more compatible offices.
D. 
Probationary period. All appointed City officials and employees shall be subject to a six-month probationary period, beginning with the first day of their employment, during which period they may be removed or terminated without cause by a two-thirds majority of the members of the appointing authority.
E. 
Removal from office. All City officials, except the Police Chief and the Utility Superintendent, may be removed from office for cause by a three-fourths majority of the members-elect of the Council.
A. 
No employee or official of the City shall receive or offer to receive, either directly or indirectly, any gift, gratuity or anything of value in excess of $15 which he is not authorized to receive from any person if such person:
(1) 
Has or is seeking to obtain a contractual or other business or financial relationship with the City or the Council;
(2) 
Conducts operations or activities which are regulated by the City or the Council; or
(3) 
Has interests which may be substantially affected by the City or the Council.
B. 
The receipt of any gift, gratuity or anything of value, as denoted above, is contrary to the public policy of the City.
A. 
Any member of the Council who has a financial interest or personal interest in any proposed legislation before the Council shall disclose on the records of the Council the nature and extent of such interest.
B. 
Any other City official or employee who has a financial or personal interest in any proposed legislative action of the Council and who participates in discussion with or gives an official opinion or recommendation to the Council shall disclose on the records of the Council the nature and extent of such interest.
A. 
Clerk-Treasurer.
[Amended by Ord. No. 90-1]
(1) 
Qualifications. No candidate shall be qualified unless the applicant has the following qualifications:
(a) 
Knowledge of the function, policies, laws and regulations of the offices of City Clerk and City Treasurer.
(b) 
Bondable.
(c) 
Passes a physical examination.
(d) 
Bachelor's degree from an accredited college or university with a specialization in public or business administration or an equivalent combination of experience, training, education and management background.
(e) 
Prior administrative, managerial, public relations and employee relations experience.
(2) 
Appointment. The Finance, Insurance and Personnel Committee shall solicit applications for the position of City Clerk-Treasurer and shall review the applications and submit a list of at least three qualified candidates to the Council for initial interviews. The Council and the Mayor shall interview the selected candidates and select at least two candidates for a second interview. The Council shall then recommend one applicant to the Mayor for appointment.
[Amended by Ord. No. 97-17]
(3) 
(Reserved)[1]
[1]
Editor's Note: Former Subsection A(3), Terms of office, amended by Ord. No. 93-10, was repealed 11-6-2014 by Ord. No. 2014-11.
(4) 
Duties. The Clerk-Treasurer shall be responsible for the following:
(a) 
Coordinate City offices and departments, except offices of the Mayor, Alderpersons and the City Attorney, and except the Waterloo Water and Light Commission.
(b) 
Perform all statutory duties assigned to the City Clerk and City Treasurer and/or as prescribed by the Mayor and Council.
(c) 
Attend meetings as required by the Mayor and the Council, unless excused by the Mayor or the Council President in the absence of the Mayor.
(d) 
Keep the Mayor and the Council advised about developments in the City's administration, business and affairs.
(e) 
Make recommendations for the improvement of the efficiency and quality of the services performed by the City.
(f) 
Stay informed on county, state and federal legislation and the availability of aids and funds and prepare and expedite applications for said funds.
(g) 
Effectuate actions of the Council which require administrative action and report any problems or difficulties in connection therewith to the Mayor and the Council.
(h) 
See that all City ordinances and resolutions are efficiently and equally administered.
(i) 
Represent the City in intergovernmental and legislative functions as requested by the Mayor or the Council.
(j) 
Keep a current and accurate account of the existence, location and condition of all assets owned and/or controlled by the City.
(k) 
Supervise the bookkeeping and accounting systems in all City departments so as to verify accuracy and increase efficiency.
(l) 
Maintain a current personnel file for all City departments.
(m) 
Annually prepare, in conjunction with City department heads, the City budget for submission to the Finance, Insurance and Personnel Committee, the Mayor and the Council.
(n) 
Act as purchasing officer for the City and formulate and place into operation any City-wide purchasing functions that would be economical and beneficial to the City in conjunction with the Finance, Insurance and Personnel Committee and with the Council's approval.
[Amended 3-15-2007 by Ord. No. 2007-06]
(o) 
Review and report to the Mayor, the Council and the Finance, Insurance and Personnel Committee the current fiscal status of the City and its departments, including any variations in the operation of the City budget.
(p) 
See that all City property and personnel are properly protected by adequate insurance coverage.
(q) 
Inform the Mayor and the Council concerning any proposed change in service rendered to City residents, taxpayers or City-located businesses which shall appreciably affect the extent, quality or cost of such service.
(5) 
In addition to the above-listed routine duties, the Clerk-Treasurer shall be responsible for any special limited-duration projects or duties assigned by the Mayor or the Council in the context of the annual review process.
[Added 11-17-2003 by Ord. No. 2003-6]
B. 
City Attorney. The City Attorney shall be duly admitted to practice in the courts of record in the State of Wisconsin, shall conduct all the legal business in which the City is interested, and shall perform all duties required by city attorneys by state law.
C. 
Police Chief. See Chapter 91 of this Code.
D. 
Fire Chief. See Chapter 57 of this Code.
E. 
City Assessor. The City Assessor shall be certified by the Wisconsin Department of Revenue at the level required by law and shall be experienced and capable of performing the duties of the office. Whenever the Assessor, in the performance of the Assessor’s duties, requests or obtains income and expense information pursuant to §70.47(7)(af), Wis. Stats., or any successor statute thereto, then such income and expense information that is provided to the Assessor shall be held by the Assessor on a confidential basis; except, however, that the information may be revealed to and used by persons in the discharge of duties imposed by law; in the discharge of duties; or pursuant to order of a court. Income and expense information provided to the Assessor under §70.47(7)(af), Wis. Stats., is not subject to the right of inspection and copying under §19.35(1), Wis. Stats.
[Amended 3-15-2007 by Ord. No. 2007-06]
F. 
Director of Public Works. The Director of Public Works shall have powers and duties as follows:
(1) 
The Director shall be subject to the direction of the Council, the Mayor and the Board of Public Works and shall be responsible for the administration and supervision of all maintenance, repair and construction of streets, alleys, curbs and gutters, sidewalks, bridges, street signs, traffic control devices, storm sewers, culverts and drainage facilities, and all machinery, equipment and property used in any activity under the Director's control. He shall be available in an advisory and supervisory capacity to all departments of the City upon request.
(2) 
The Director shall have charge of such public services as the refuse collection and disposal, snow and ice removal, street cleaning and flushing and such other activities as may be assigned to him, from time to time, by the Council.
[Amended 3-15-2007 by Ord. No. 2007-06]
G. 
Other officers. Other officers shall respectively perform such duties as are prescribed by the Council.
[Added 11-17-2003 by Ord. No. 2003-6; amended 12-1-2003 by Ord. No. 2003-7]
All appointed officials whose job description involves the supervision of subordinate staff shall prepare and implement a procedure establishing regular job performance reviews for those subordinate staff. These reviews shall meet the criteria established by the Council.
A. 
The formal performance reviews shall occur at least once per year.
B. 
Additional informal performance reviews are permitted but not required.
C. 
The formal performance reviews shall include, but are not limited to, the employee's performance of the job tasks outlined in his or her position description.
D. 
The performance review procedure of each department must be approved by the Common Council.
[Added 12-1-2003 by Ord. No. 2003-7; amended 9-16-2004 by Ord. No. 2004-3; 3-17-2011 by Ord. No. 2011-02]
A. 
The job performance of the Clerk-Treasurer, City Attorney, Police Chief, Fire Chief, Assessor, Director of Public Works, Building Inspector, Emergency Management Director, Parks Director and City Engineer shall be reviewed by the Finance, Insurance and Personnel Committee. The Finance, Insurance and Personnel Committee shall report its finding to the full Council in closed session, on as deemed necessary.
B. 
In connection with the review process, the Mayor and/or Council may assign special limited-duration projects or duties for the upcoming year, as may be necessary to support the goals of the City. The performance of appointed staff in completing these projects or fulfilling these duties shall be evaluated.