City of Waterloo, WI Officers and Employees

Legislative branch. The Common Council is the legislative branch of the City government. Its primary business is the passage of laws in the form of ordinances which shall prescribe what the law shall be. The Common Council may adopt resolutions of condolences, congratulations or stating official positions with respect to particular matters.

Executive branch. The Mayor shall be the chief executive officer and shall ensure that all City ordinances and state laws are observed and enforced and that all City officers, boards, committees and commissions discharge their duties.

Manner of choosing [§ 62.09(3)(1), Wis. Stats.]: appointment by the Mayor subject to confirmation by the Council.

Standard appointment procedures. The Mayor recommends appointments, reappointments and replacements for regular boards, commissions and committees for confirmation by the Common Council.

§ 85-2 Elected officials.

Mayor. Beginning in 1975, the Mayor shall be elected for a term of four years.

Alderpersons. The Council shall consist of seven Alderpersons elected for staggered four-year terms. One Alderperson shall be elected annually from each of the four aldermanic districts, and one Alderperson-at-large shall be elected in each non-Mayoral election year.

Vacancies

[Added by Ord. No. 96-3]

A vacancy in the office of Mayor shall be filled by appointment of the Council, as provided in § 17.23, Wis. Stats.

A vacancy in the office of Alderperson shall be filled by appointment of the Council, as provided in § 17.23, Wis. Stats., and Code § 30-8.

[Amended 4-20-2023 by Ord. No. 2023-07]

§ 85-3 Appointed officials.

[Amended by Ord. No. 90-1; Ord. No. 90-5; Ord. No. 97-17; Ord. No. 01-3; 3-15-2007 by Ord. No. 2007-06; 11-6-2014 by Ord. No. 2014-11; 4-20-2023 by Ord. No. 2023-07]

Official	Appointed By	Term
City Clerk-Deputy Treasurer	Mayor (see § 85-7A of this chapter)	Indefinite
Treasurer-Deputy Clerk	Mayor, confirmation by Council	Indefinite
City Attorney	Mayor, confirmation by Council	Indefinite
Chief of Police	Mayor, confirmation by Council	Indefinite
Fire Chief	Mayor, confirmation by Council, upon recommendation of Fire Department members	3 years
Assessor	Mayor, confirmation by Council	Indefinite
Director of Public Works	Mayor, confirmation by Council, upon recommendation of Board of Public Works	Indefinite
Building Inspector*	Mayor, confirmation by Council	Indefinite
Plumbing Inspector*	Mayor, confirmation by Council	Indefinite
Electrical Inspector*	Mayor, confirmation by Council	Indefinite
Librarian	Library Board (Library Board is appointed by the Mayor, confirmation by Council)	Indefinite
Utility Superintendent	Waterloo Water and Light Commission	Indefinite
Cemetery Custodian	Mayor, confirmation by Council	Indefinite
Emergency Management Director	Mayor, confirmation by Council	Indefinite
Weed Commissioner	Mayor (§ 66.0517, Wis. Stats.)	1 year
City Forester	Mayor, confirmation by Council, upon recommendation of Board of Public Works	Indefinite
Parks Director	Mayor, confirmation by Council	Indefinite
Engineer for the City*	Mayor, confirmation by Council	2 years

*The duties of the Engineer for the City, Building Inspector, Plumbing Inspector and Electrical Inspector, as set forth in this Code, may be performed by an independent inspection agency by contract as recommended by the Mayor, with confirmation of the Council. Upon confirmation of any such contract, the agency contracted to perform the services of Building Inspector, Plumbing Inspector and Electrical Inspector shall perform the duties of those offices as set forth within this Code. Wherever the terms "Building Inspector," "Plumbing Inspector" and "Electrical Inspector" occur throughout this Code, they shall be deemed to mean the contracting agency as aforementioned.

§ 85-4 General provisions relating to City officials.

Salaries and fringe benefits. The salaries and fringe benefits of City officers and employees shall, from time to time, be established by the Council in accordance with state law and the City Personnel Policy.

Powers and duties of City officials. City officials mandated under § 62.09, Wis. Stats., shall have the powers and duties prescribed by law and, except for the Mayor, shall perform such other duties as shall be required of them by the Council. Other City officials shall perform the duties prescribed by the Council.

Multiple offices. The Council may elect to appoint the same person to two or more compatible offices.

Probationary period. All appointed City officials and employees shall be subject to a six-month probationary period, beginning with the first day of their employment, during which period they may be removed or terminated without cause by a two-thirds majority of the members of the appointing authority.

Removal from office. All City officials, except the Police Chief and the Utility Superintendent, may be removed from office for cause by a three-fourths majority of the members-elect of the Council.

§ 85-5 Receipt of gifts and gratuities.

No employee or official of the City shall receive or offer to receive, either directly or indirectly, any gift, gratuity or anything of value in excess of $15 which he is not authorized to receive from any person if such person:

Has or is seeking to obtain a contractual or other business or financial relationship with the City or the Council;

Conducts operations or activities which are regulated by the City or the Council; or

(3)

Has interests which may be substantially affected by the City or the Council.

The receipt of any gift, gratuity or anything of value, as denoted above, is contrary to the public policy of the City.

§ 85-6 Disclosure of interest in legislation.

Any member of the Council who has a financial interest or personal interest in any proposed legislation before the Council shall disclose on the records of the Council the nature and extent of such interest.

Any other City official or employee who has a financial or personal interest in any proposed legislative action of the Council and who participates in discussion with or gives an official opinion or recommendation to the Council shall disclose on the records of the Council the nature and extent of such interest.

§ 85-7 Qualifications and duties.

Clerk-Deputy Treasurer.

[Amended by Ord. No. 90-1; Ord. No. 93-10; Ord. No. 97-17; 11-17-2003 by Ord. No. 2003-6; 3-15-2007 by Ord. No. 2007-06; Ord. No. 2014-11; 2-17-2022 by Ord. No. 2022-02]

Qualifications. No candidate shall be qualified unless the applicant has the following qualifications:

Knowledge of the function, policies, laws and regulations of the offices of City Clerk and City Treasurer.

Bondable.

Passes a physical examination.

Bachelor's degree from an accredited college or university with a specialization in public or business administration or an equivalent combination of experience, training, education and management background.

(e)

Prior administrative, managerial, public relations and employee relations experience.

Appointment. The Finance, Insurance and Personnel Committee shall solicit applications for the position of City Clerk-Deputy Treasurer and shall review one or more qualified candidates with the Mayor for initial interviews. At least one candidate shall be sent to the Council and the Mayor for a second interview. The Council shall then recommend one applicant to the Mayor for appointment.

[Amended 4-7-2022 by Ord. No. 2022-05]

(3)

(Reserved)

(4)

Duties. The Clerk-Deputy Treasurer shall be responsible for the following:

Coordinate City offices and departments, except offices of the Mayor, Alderpersons and the City Attorney, and except the Waterloo Water and Light Commission.

Perform all statutory duties assigned to the City Clerk-Deputy Treasurer and/or as prescribed by the Mayor and Council.

Attend meetings as required by the Mayor and the Council, unless excused by the Mayor or the Council President in the absence of the Mayor.

Keep the Mayor and the Council advised about developments in the City's administration, business and affairs.

(e)

Make recommendations for the improvement of the efficiency and quality of the services performed by the City.

(f)

Stay informed on county, state and federal legislation and the availability of aids and funds and prepare and expedite applications for said funds.

(g)

Effectuate actions of the Council which require administrative action and report any problems or difficulties in connection therewith to the Mayor and the Council.

(h)

See that all City ordinances and resolutions are efficiently and equally administered.

(i)

Represent the City in intergovernmental and legislative functions as requested by the Mayor or the Council.

(j)

Keep a current and accurate account of the existence, location and condition of all assets owned and/or controlled by the City.

(k)

(Reserved)

(l)

Maintain a current personnel file for all City departments.

(m)

Assist with the annual budget and tax collection.

[Amended 4-20-2023 by Ord. No. 2023-07]

(n)

Act as purchasing officer for the City and formulate and place into operation any City-wide purchasing functions that would be economical and beneficial to the City in conjunction with the Finance, Insurance and Personnel Committee and with the Council's approval.

(o)

(Reserved)

(p)

See that all City property and personnel are properly protected by adequate insurance coverage.

(q)

Inform the Mayor and the Council concerning any proposed change in service rendered to City residents, taxpayers or City-located businesses which shall appreciably affect the extent, quality or cost of such service.

(5)

In addition to the above-listed routine duties, the Clerk-Deputy Treasurer shall be responsible for any special limited-duration projects or duties assigned by the Mayor or the Council in the context of the annual review process.

City Attorney. The City Attorney shall be duly admitted to practice in the courts of record in the State of Wisconsin, shall conduct all the legal business in which the City is interested, and shall perform all duties required by city attorneys by state law.

Police Chief. See Chapter 91 of this Code.

Fire Chief. See Chapter 57 of this Code.

City Assessor. The City Assessor shall be certified by the Wisconsin Department of Revenue at the level required by law and shall be experienced and capable of performing the duties of the office. Whenever the Assessor, in the performance of the Assessor’s duties, requests or obtains income and expense information pursuant to §70.47(7)(af), Wis. Stats., or any successor statute thereto, then such income and expense information that is provided to the Assessor shall be held by the Assessor on a confidential basis; except, however, that the information may be revealed to and used by persons in the discharge of duties imposed by law; in the discharge of duties; or pursuant to order of a court. Income and expense information provided to the Assessor under §70.47(7)(af), Wis. Stats., is not subject to the right of inspection and copying under §19.35(1), Wis. Stats.

[Amended 3-15-2007 by Ord. No. 2007-06]

Director of Public Works. The Director of Public Works shall have powers and duties as follows:

[Amended 3-15-2007 by Ord. No. 2007-06; 2-17-2022 by Ord. No. 2022-02]

The Director shall be subject to the direction of the Mayor, the Council, and the Public Works and Property Committee and shall be responsible for the administration and supervision of all municipal maintenance, repair and construction of streets, alleys, curbs and gutters, sidewalks, bridges, paths and parking lots, street signs, traffic control devices, storm sewers, culverts and drainage facilities, and all machinery, equipment and property used in any activity under the Director's control. He shall be available in an advisory and supervisory capacity to all departments of the City upon request.

The Director shall have charge of such public services as the refuse collection and disposal, snow and ice removal, street cleaning and such other activities as may be assigned to him from time to time.

Other officers. Other officers shall respectively perform such duties as are prescribed by the Mayor or the Council.

[Amended 2-17-2022 by Ord. No. 2022-02]

Treasurer-Deputy Clerk.

[Added 2-17-2022 by Ord. No. 2022-02; amended 4-7-2022 by Ord. No. 2022-05; 4-20-2023 by Ord. No. 2023-07]

Qualifications. No candidate shall be qualified unless the applicant has the following qualifications:

Knowledge of the function, policies, laws and regulations of the offices of City Treasurer.

Bondable.

Passes a physical examination.

Minimum associate degree in accounting or related business field. Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities may be considered.

Appointment. The Finance, Insurance and Personnel Committee shall solicit applications for the position of City Treasurer and shall review at least one qualified candidate with the Mayor for initial interviews. At least one candidate shall be sent to the Council and the Mayor for a second interview. The Council shall then recommend one applicant to the Mayor for appointment.

(3)

Duties. The Treasurer/Deputy Clerk shall be responsible for the following:

Perform all statutory duties assigned to the City Treasurer/Deputy Clerk and/or as prescribed by the Mayor and Council.

Prepare and attend all Finance, Insurance and Personnel Committee meetings and others as required by the Mayor and the Council, unless excused by the Mayor or the Council President in the absence of the Mayor.

Maintain stewardship for financial assets and debt, including overall leadership of the cash management, debt management and investment management functions of the City.