[HISTORY: Adopted by the Common Council of
the City of Waterloo 10-19-1987 by Ord. No. 87-6 as §§ 1.01
to 1.07 of the 1987 Code. Amendments noted where applicable.]
[Amended 4-20-2023 by Ord. No. 2023-07]
A.
Mayor-Council
government. The City of Waterloo operates under the Mayor-Council
form of government under Ch. 62, Wis. Stats.
B.
Division
of responsibilities.
(1)
Legislative
branch. The Common Council is the legislative branch of the City government.
Its primary business is the passage of laws in the form of ordinances
which shall prescribe what the law shall be. The Common Council may
adopt resolutions of condolences, congratulations or stating official
positions with respect to particular matters.
(2)
Executive
branch. The Mayor shall be the chief executive officer and shall ensure
that all City ordinances and state laws are observed and enforced
and that all City officers, boards, committees and commissions discharge
their duties.
C.
Manner of
choosing [§ 62.09(3)(1), Wis. Stats.]: appointment by the
Mayor subject to confirmation by the Council.
D.
Standard
appointment procedures. The Mayor recommends appointments, reappointments
and replacements for regular boards, commissions and committees for
confirmation by the Common Council.
A.
Mayor. Beginning in 1975, the Mayor shall be elected
for a term of four years.
B.
Alderpersons. The Council shall consist of seven Alderpersons
elected for staggered four-year terms. One Alderperson shall be elected
annually from each of the four aldermanic districts, and one Alderperson-at-large
shall be elected in each non-Mayoral election year.
[Amended by Ord. No. 90-1; Ord. No. 90-5; Ord. No. 97-17; Ord. No. 01-3; 3-15-2007 by Ord. No. 2007-06; 11-6-2014 by Ord. No. 2014-11; 4-20-2023 by Ord. No. 2023-07]
Official
|
Appointed By
|
Term
|
---|---|---|
City Clerk-Deputy Treasurer
|
Mayor (see § 85-7A of this chapter)
|
Indefinite
|
Treasurer-Deputy Clerk
|
Mayor, confirmation by Council
|
Indefinite
|
City Attorney
|
Mayor, confirmation by Council
|
Indefinite
|
Chief of Police
|
Mayor, confirmation by Council
|
Indefinite
|
Fire Chief
|
Mayor, confirmation by Council, upon recommendation
of Fire Department members
|
3 years
|
Assessor
|
Mayor, confirmation by Council
|
Indefinite
|
Director of Public Works
|
Mayor, confirmation by Council, upon recommendation
of Board of Public Works
|
Indefinite
|
Building Inspector*
|
Mayor, confirmation by Council
|
Indefinite
|
Plumbing Inspector*
|
Mayor, confirmation by Council
|
Indefinite
|
Electrical Inspector*
|
Mayor, confirmation by Council
|
Indefinite
|
Librarian
|
Library Board (Library Board is appointed by
the Mayor, confirmation by Council)
|
Indefinite
|
Utility Superintendent
|
Waterloo Water and Light Commission
|
Indefinite
|
Cemetery Custodian
|
Mayor, confirmation by Council
|
Indefinite
|
Emergency Management Director
|
Mayor, confirmation by Council
|
Indefinite
|
Weed Commissioner
|
Mayor (§ 66.0517, Wis. Stats.)
|
1 year
|
City Forester
|
Mayor, confirmation by Council, upon recommendation
of Board of Public Works
|
Indefinite
|
Parks Director
|
Mayor, confirmation by Council
|
Indefinite
|
Engineer for the City*
|
Mayor, confirmation by Council
|
2 years
|
*The duties of the Engineer for the City, Building
Inspector, Plumbing Inspector and Electrical Inspector, as set forth
in this Code, may be performed by an independent inspection agency
by contract as recommended by the Mayor, with confirmation of the
Council. Upon confirmation of any such contract, the agency contracted
to perform the services of Building Inspector, Plumbing Inspector
and Electrical Inspector shall perform the duties of those offices
as set forth within this Code. Wherever the terms "Building Inspector,"
"Plumbing Inspector" and "Electrical Inspector" occur throughout this
Code, they shall be deemed to mean the contracting agency as aforementioned.
|
A.
Salaries and fringe benefits. The salaries and fringe
benefits of City officers and employees shall, from time to time,
be established by the Council in accordance with state law and the
City Personnel Policy.
B.
Powers and duties of City officials. City officials
mandated under § 62.09, Wis. Stats., shall have the powers
and duties prescribed by law and, except for the Mayor, shall perform
such other duties as shall be required of them by the Council. Other
City officials shall perform the duties prescribed by the Council.
C.
Multiple offices. The Council may elect to appoint
the same person to two or more compatible offices.
D.
Probationary period. All appointed City officials
and employees shall be subject to a six-month probationary period,
beginning with the first day of their employment, during which period
they may be removed or terminated without cause by a two-thirds majority
of the members of the appointing authority.
E.
Removal from office. All City officials, except the
Police Chief and the Utility Superintendent, may be removed from office
for cause by a three-fourths majority of the members-elect of the
Council.
A.
No employee or official of the City shall receive
or offer to receive, either directly or indirectly, any gift, gratuity
or anything of value in excess of $15 which he is not authorized to
receive from any person if such person:
B.
The receipt of any gift, gratuity or anything of value,
as denoted above, is contrary to the public policy of the City.
A.
Any member of the Council who has a financial interest
or personal interest in any proposed legislation before the Council
shall disclose on the records of the Council the nature and extent
of such interest.
B.
Any other City official or employee who has a financial
or personal interest in any proposed legislative action of the Council
and who participates in discussion with or gives an official opinion
or recommendation to the Council shall disclose on the records of
the Council the nature and extent of such interest.
A.
Clerk-Deputy Treasurer.
[Amended by Ord. No. 90-1; Ord. No. 93-10; Ord. No. 97-17; 11-17-2003 by Ord. No. 2003-6; 3-15-2007 by Ord. No.
2007-06; Ord. No. 2014-11; 2-17-2022 by Ord. No. 2022-02]
(1)
Qualifications. No candidate shall be qualified unless
the applicant has the following qualifications:
(a)
Knowledge of the function, policies, laws and regulations
of the offices of City Clerk and City Treasurer.
(b)
Bondable.
(c)
Passes a physical examination.
(d)
Bachelor's degree from an accredited college or university
with a specialization in public or business administration or an equivalent
combination of experience, training, education and management background.
(e)
Prior administrative, managerial, public relations
and employee relations experience.
(2)
Appointment. The Finance, Insurance and Personnel
Committee shall solicit applications for the position of City Clerk-Deputy
Treasurer and shall review one or more qualified candidates with the
Mayor for initial interviews. At least one candidate shall be sent
to the Council and the Mayor for a second interview. The Council shall
then recommend one applicant to the Mayor for appointment.
[Amended 4-7-2022 by Ord. No. 2022-05]
(3)
(Reserved)
(4)
Duties. The Clerk-Deputy Treasurer shall be responsible
for the following:
(a)
Coordinate City offices and departments, except offices
of the Mayor, Alderpersons and the City Attorney, and except the Waterloo
Water and Light Commission.
(b)
Perform all statutory duties assigned to the City
Clerk-Deputy Treasurer and/or as prescribed by the Mayor and Council.
(c)
Attend meetings as required by the Mayor and the Council,
unless excused by the Mayor or the Council President in the absence
of the Mayor.
(d)
Keep the Mayor and the Council advised about developments
in the City's administration, business and affairs.
(e)
Make recommendations for the improvement of the efficiency
and quality of the services performed by the City.
(f)
Stay informed on county, state and federal legislation
and the availability of aids and funds and prepare and expedite applications
for said funds.
(g)
Effectuate actions of the Council which require administrative
action and report any problems or difficulties in connection therewith
to the Mayor and the Council.
(h)
See that all City ordinances and resolutions are efficiently
and equally administered.
(i)
Represent the City in intergovernmental and legislative
functions as requested by the Mayor or the Council.
(j)
Keep a current and accurate account of the existence,
location and condition of all assets owned and/or controlled by the
City.
(k)
(Reserved)
(l)
Maintain a current personnel file for all City departments.
(m)
Assist with the annual budget and tax collection.
[Amended 4-20-2023 by Ord. No. 2023-07]
(n)
Act as purchasing officer for the City and formulate
and place into operation any City-wide purchasing functions that would
be economical and beneficial to the City in conjunction with the Finance,
Insurance and Personnel Committee and with the Council's approval.
(o)
(Reserved)
(p)
See that all City property and personnel are properly
protected by adequate insurance coverage.
(q)
Inform the Mayor and the Council concerning any proposed
change in service rendered to City residents, taxpayers or City-located
businesses which shall appreciably affect the extent, quality or cost
of such service.
(5)
In addition to the above-listed routine duties, the
Clerk-Deputy Treasurer shall be responsible for any special limited-duration
projects or duties assigned by the Mayor or the Council in the context
of the annual review process.
B.
City Attorney. The City Attorney shall be duly admitted
to practice in the courts of record in the State of Wisconsin, shall
conduct all the legal business in which the City is interested, and
shall perform all duties required by city attorneys by state law.
E.
City Assessor. The City Assessor shall be certified
by the Wisconsin Department of Revenue at the level required by law
and shall be experienced and capable of performing the duties of the
office. Whenever the Assessor, in the performance of the Assessor’s
duties, requests or obtains income and expense information pursuant
to §70.47(7)(af), Wis. Stats., or any successor statute thereto,
then such income and expense information that is provided to the Assessor
shall be held by the Assessor on a confidential basis; except, however,
that the information may be revealed to and used by persons in the
discharge of duties imposed by law; in the discharge of duties; or
pursuant to order of a court. Income and expense information provided
to the Assessor under §70.47(7)(af), Wis. Stats., is not subject
to the right of inspection and copying under §19.35(1), Wis.
Stats.
[Amended 3-15-2007 by Ord. No. 2007-06]
F.
Director of Public Works. The Director of Public Works
shall have powers and duties as follows:
[Amended 3-15-2007 by Ord. No. 2007-06; 2-17-2022 by Ord. No. 2022-02]
(1)
The Director shall be subject to the direction of
the Mayor, the Council, and the Public Works and Property Committee
and shall be responsible for the administration and supervision of
all municipal maintenance, repair and construction of streets, alleys,
curbs and gutters, sidewalks, bridges, paths and parking lots, street
signs, traffic control devices, storm sewers, culverts and drainage
facilities, and all machinery, equipment and property used in any
activity under the Director's control. He shall be available in an
advisory and supervisory capacity to all departments of the City upon
request.
(2)
The Director shall have charge of such public services
as the refuse collection and disposal, snow and ice removal, street
cleaning and such other activities as may be assigned to him from
time to time.
G.
Other officers. Other officers shall respectively
perform such duties as are prescribed by the Mayor or the Council.
[Amended 2-17-2022 by Ord. No. 2022-02]
H.
Treasurer-Deputy
Clerk.
[Added 2-17-2022 by Ord. No. 2022-02; amended 4-7-2022 by Ord. No. 2022-05; 4-20-2023 by Ord. No. 2023-07]
(1)
Qualifications. No candidate shall be qualified unless the applicant
has the following qualifications:
(a)
Knowledge of the function, policies, laws and regulations of
the offices of City Treasurer.
(b)
Bondable.
(c)
Passes a physical examination.
(d)
Minimum associate degree in accounting or related business field.
Any equivalent combination of experience and training which provides
the required knowledge, skills, and abilities may be considered.
(2)
Appointment. The Finance, Insurance and Personnel Committee shall
solicit applications for the position of City Treasurer and shall
review at least one qualified candidate with the Mayor for initial
interviews. At least one candidate shall be sent to the Council and
the Mayor for a second interview. The Council shall then recommend
one applicant to the Mayor for appointment.
(3)
Duties. The Treasurer/Deputy Clerk shall be responsible for the following:
(a)
Perform all statutory duties assigned to the City Treasurer/Deputy
Clerk and/or as prescribed by the Mayor and Council.
(b)
Prepare and attend all Finance, Insurance and Personnel Committee
meetings and others as required by the Mayor and the Council, unless
excused by the Mayor or the Council President in the absence of the
Mayor.
(c)
Maintain stewardship for financial assets and debt, including
overall leadership of the cash management, debt management and investment
management functions of the City.
(d)
Manage the accounting system and finance functions for the City;
accounts receivable, accounts payable.
(e)
Coordinate and manage financial accounting software, implementation,
updates and departmental training.
(f)
Manage and perform tasks related to the payroll process; benefits
coordinator.
(g)
Responsible for coordinating the process for developing the
City's budget and service plan. Compiling and analyzing information
from City departments and other sources to develop a draft budget
document for review by the Mayor and Finance, Insurance and Personnel
Committee.
(h)
Review and report to the Mayor, Finance, Insurance and Personnel,
and the Council the fiscal status and developments of the City and
its departments, including any variations in the operation of the
City budget.
(i)
Property tax administration and annual TIF certification.
(j)
Prepare and coordinate annual yearly audit.
(k)
Stay informed on county, state and federal legislation and the
availability of aids and grants; in conjunction with the City Clerk,
assist in preparing and expediting applications for said funds.
[Added 11-17-2003 by Ord. No. 2003-6; amended 12-1-2003 by Ord. No. 2003-7]
All appointed officials whose job description
involves the supervision of subordinate staff shall prepare and implement
a procedure establishing regular job performance reviews for those
subordinate staff. These reviews shall meet the criteria established
by the Council.
A.
The formal performance reviews shall occur at least
once per year.
B.
Additional informal performance reviews are permitted
but not required.
C.
The formal performance reviews shall include, but
are not limited to, the employee's performance of the job tasks outlined
in his or her position description.
D.
The performance review procedure of each department
must be approved by the Common Council.
[Added 12-1-2003 by Ord. No. 2003-7;
amended 9-16-2004 by Ord. No. 2004-3; 3-17-2011 by Ord. No. 2011-02]
A.
The job performance of the Clerk-Deputy Treasurer,
Treasurer-Deputy Clerk, City Attorney, Police Chief, Fire Chief, Assessor,
Director of Public Works, Building Inspector, Emergency Management
Director, Parks Director and City Engineer shall be reviewed by the
Finance, Insurance and Personnel Committee. The Finance, Insurance
and Personnel Committee shall report its finding to the full Council
in closed session, on as deemed necessary.
[Amended 2-17-2022 by Ord. No. 2022-02]
B.
In connection with the review process, the Mayor and/or
Council may assign special limited-duration projects or duties for
the upcoming year, as may be necessary to support the goals of the
City. The performance of appointed staff in completing these projects
or fulfilling these duties shall be evaluated.