[HISTORY: Adopted by the Town Council of
the Town of Indian Head as indicated in article histories. Amendments
noted where applicable.]
[Adopted 4-6-1992 by Ord. No. 2-1-1992; amended in
its entirety 11-4-2002 by Ord. No. 10-1-02]
A.
Mileage and miscellaneous expenses. If an individual
is required to travel more than 10 miles round-trip on any one trip
in their own personal vehicle, that individual may request reimbursement
from the Town at the rate adopted by the Internal Revenue Service.
Mileage reimbursement forms shall be filed with the Finance Officer
and approved by the Town Manager prior to being redeemed. Travel approval
is to be requested in advance through the Town Manager. Parking, taxis
and tools shall be reimbursed at cost upon receipts being presented
for reimbursement.
B.
Air fare. The Town shall pay or reimburse air fare
based on coach travel.
A.
The Town will reimburse meal expenses incurred by
officials or employees for Town business.
B.
An official or employee traveling for longer than
a twenty-four-hour duration shall have the option to apply the per-diem
rates as he/she is so inclined as adopted by the U.S. General Services
Administration. Travel less than 24 hours in duration shall require
adherence to the schedule.
[Amended 2-2-2009 by Ord.
No. 11-01-08]
C.
Meals provided as part of advance registration for
a conference shall be paid by the Town with the appropriate meal being
deducted from the meal schedule.
D.
Should the Mayor or any member of Council or any Town
employee find it necessary to request a travel advance for approved
travel, the advance must be submitted to the Finance Officer. Requests
by Town employees will be subject to approval by the Town Manager.
Under no circumstances shall the advance exceed the amount that would
normally be reimbursed to the official or employee.
E.
Spouses attending the annual Maryland Municipal League
summer convention with an official of the Town of Indian Head shall
be covered by the provisions of this article.
[Amended 2-2-2009 by Ord.
No. 11-01-08]
[Amended 2-2-2009 by Ord.
No. 11-01-08]
The Town shall pay or reimburse an official
or employee for the cost of lodging at the conference hotel rate.
The official or employee shall have the option to choose a non-conference
hotel but be reimbursed only at the conference hotel rate with any
balance due being paid for by the official or employee or any balance
remaining being returned to the Town. Receipts for all lodging shall
be submitted to the Finance Officer and approved by the Town Manager
upon completion of travel. All other lodging requirements, excluding
conferences, shall be reimbursed at the rates stipulated by the U.S.
General Services Administration with any balance due being paid for
by the official or employee or any balance remaining being returned
to the Town.
Requests for reimbursement of expenses other
than those enumerated in this article may be considered on a case-by-case
basis.
