Town of Leonardtown, MD
St. Marys County
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[Adopted 10-14-1986 by Res. No. 5-86]
A. 
Procurement of goods and services for less than $1,000. Competitive bidding is not required for the procurement of goods and services for less than $1,000.
B. 
Procurement of goods and services for more than $1,000 but less than $5,000. Competitive bidding is required. Oral quotes shall be obtained from at least three vendors. The town purchasing agent shall record each vendor's name, address and telephone number; contact person (if other than vendor); date of quoted price; quoted price and proposed delivery time. If competitive, oral quotes cannot be obtained, justification for purchase shall be documented.
C. 
Procurement of goods and services for more than $5,000. Competitive bidding is required for the procurement of goods and services for more than $5,000. Sealed bids shall be obtained, in writing, from vendors after advertisement. The following procedure applies:
(1) 
All bids shall be opened in public.
(2) 
The successful bidder shall be selected by the Commissioners of Leonardtown.[1]
[1]
Editor's Note: Pursuant to the 1989 Charter, the Commissioners of Leonardtown are now the Mayor and Council of the Town of Leonardtown.
(3) 
All bids may be rejected by the Commissioners of Leonardtown.
(4) 
If all bids are rejected, the Commissioners of Leonardtown may order a readvertisement for bids.
Whether selected by a town purchasing agent pursuant to § 12-1B above or the Commissioners of Leonardtown pursuant to § 12-1C above, the selection of a successful bidder shall be based upon compliance with the specifications and special requirements of the oral or advertised proposals and consideration of the following factors:
A. 
Lowest or best bid.
B. 
The quality of the goods, supplies, materials, equipment or service.
C. 
Time of delivery.
D. 
The responsibility of bidders being considered.
A. 
Competitive bidding shall not be required:
(1) 
Where competitive bids would be undesirable, impracticable or impossible; or
(2) 
In case of emergency, where it is essential to the health, safety or welfare of the people that immediate action be taken.
B. 
Whenever competitive bidding is not required, the town purchasing agent or the Commissioners of Leonardtown shall nevertheless adhere to the intent of this purchasing policy and fully document each purchase.