[Adopted 10-14-1986 by Res. No. 5-86]
Procurement of goods and services for less than $1,000. Competitive bidding is not required for the procurement of goods and services for less than $1,000.
Procurement of goods and services for more than $1,000 but less than $5,000. Competitive bidding is required. Oral quotes shall be obtained from at least three vendors. The town purchasing agent shall record each vendor's name, address and telephone number; contact person (if other than vendor); date of quoted price; quoted price and proposed delivery time. If competitive, oral quotes cannot be obtained, justification for purchase shall be documented.
Procurement of goods and services for more than $5,000. Competitive bidding is required for the procurement of goods and services for more than $5,000. Sealed bids shall be obtained, in writing, from vendors after advertisement. The following procedure applies:
All bids shall be opened in public.
All bids may be rejected by the Commissioners of Leonardtown.
If all bids are rejected, the Commissioners of Leonardtown may order a readvertisement for bids.
Whether selected by a town purchasing agent pursuant to § 12-1B above or the Commissioners of Leonardtown pursuant to § 12-1C above, the selection of a successful bidder shall be based upon compliance with the specifications and special requirements of the oral or advertised proposals and consideration of the following factors:
Whenever competitive bidding is not required, the town purchasing agent or the Commissioners of Leonardtown shall nevertheless adhere to the intent of this purchasing policy and fully document each purchase.