[Amended 11-17-2010 by Ord. No. 15-10]
The following procedures shall be followed for the approval or disapproval and payment of bills, claims and vouchers:
A. 
No payment out of Township funds shall be made unless:
(1) 
The person claiming or receiving the same shall first present to the Chief Financial Officer a detailed voucher, specifying particularly how the bill or demand is made up, with the certification of the party claiming payment that it is correct. The Township Committee may, by resolution, require an affidavit in lieu of said certification, and the Chief Financial Officer of the Township may take such affidavit without cost; and
(2) 
The voucher carries a certification of some official or duly designated employee of the Township having knowledge of the facts that the goods have been received by, or the services rendered to, the Township.
B. 
All invoices shall be reviewed by Department Head, if satisfied, Department Head shall attach invoice to payment voucher. Payment voucher must be signed by both Department Head and vendor.
C. 
Department Head submits payment voucher to the Finance Department who will create a bill list for Council approval.
D. 
The Administrator will review payment vouchers and bill list before council approval. Bill list is presented to Council along with a resolution for approval.
E. 
It shall be the duty of the Clerk to incorporate in the official minutes, by signing the approving resolution or schedule of claims approved by the Township Committee, that he has examined and officially approved the same for payment. It shall be the duty of the Clerk to record all claims in the official minutes indicating that the Township Committee has by formal action approved the same, with appropriate record as to any claims disapproved or rejected, and to indicate on said claims that they have been approved for payment with the date of approval noted on the claim.
F. 
After the Clerk has certified that the claims have been approved, he shall turn the same over to the Finance Department who shall forthwith prepare the necessary checks for the payment thereof, which checks shall be signed by the Finance Committee Chair and the Chief Financial Officer. After preparing checks for the payment of claims, he shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants.
[Amended 11-17-2010 by Ord. No. 15-10]
A. 
The payroll account shall consist of Township funds transferred by a check signed by the Finance Committee Chair and the Chief Financial Officer.
B. 
Payroll checks shall be drawn, signed by the Chief Financial Officer and issued from time to time as provided by ordinance.
C. 
It shall be the duty of the appropriate department heads, or such official or employee as may be designated by resolution of the Township Committee, to prepare the necessary payrolls for all officials and employees and to certify that the services have been rendered and that the amount specified is in fact due and owing to the officials and employees. Department heads must certify payroll timesheets.
D. 
Said payrolls shall be filed with the Clerk who shall present them to the Township Committee for approval. After approval, the Clerk shall certify to the Chief Financial Officer that the payrolls have been approved, and the Chief Financial Officer shall issue checks in payment thereof bimonthly on the 15th and 30th of each month.