[R.O. 1998 § 115.090; Ord. No. 2569 §1, 10-9-2008]
The office of City Administrator
for the City is hereby created. For the purposes of this Code of Ordinances,
such office may be referred to as "Administrator."
[R.O. 1998 § 115.091; Ord. No. 2569 §1, 10-9-2008]
The Administrator shall be appointed
by an affirmative vote of a majority of the entire Board of Aldermen
with the approval of the Mayor for an indefinite term and shall serve
at the pleasure of the appointing authority.
[R.O. 1998 § 115.092; Ord. No. 2569 §1, 10-9-2008]
The Administrator shall be at least
twenty-one (21) years of age and shall be chosen solely on the basis
of education, experience and executive and administrative qualifications.
He/she shall hold, as a minimum, a master's degree in public administration
or a related field from an accredited university and shall have at
least two (2) years of practical experience in the field of public
administration. Alternatively, he/she shall have at least five (5)
years of such experience.
[R.O. 1998 § 115.094; Ord. No. 2569 §1, 10-9-2008]
Before entering upon the duties of
his/her office, an Administrator shall file with the City a bond conditioned
upon the faithful and honest performance of his/her duties and the
rendering of faithful and proper accounts to the City for funds and
property in his/her possession or under his/her control in the amount
of fifty thousand dollars ($50,000.00); provided, however, in the
event that the Administrator is covered by a blanket bond to the same
extent, an individual bond shall not be required. The cost of such
bond shall be borne by the City.
[R.O. 1998 § 115.096; Ord. No. 2569 §1, 10-9-2008]
The Administrator shall devote full
time to the performance of the duties of his/her office and he/she
shall not be otherwise employed.
[R.O. 1998 § 115.097; Ord. No. 2569 §1, 10-9-2008]
A. Duties And Authority Generally. The Administrator
shall be responsible for the administration and management of the
business and employees of the City subject to the direction and supervision
of the Mayor and the Board of Aldermen. To that end, he/she shall
have the following duties and powers:
1.
General Administrative.
a.
Carry out all lawful policies established
by the Mayor and Board of Aldermen.
b.
Establish short- and long-range goals
for the City with the approval of the Mayor and Board of Aldermen.
c.
Develop a plan of organization to
establish areas of responsibility, lines of authority and formal channels
of communication for approval by the Mayor and Board of Aldermen.
d.
Provide for the maintenance of the
physical property and equipment of the City; meet operating conditions
in compliance with applicable federal, state and local legal requirements.
e.
Provide for periodic reports to the
Mayor and Board of Aldermen on all aspects of the City's activities.
f.
Provide for meaningful relationships
and communications between the City and its residents.
g.
Provide for an economic, efficient
and safe delivery of supplies and services necessary in rendering
efficient services to the City and its residents.
h.
Provide for a sound, stable and realistically
economical insurance and bonding program for all aspects of City liability
and risk.
i.
Supervise the operational activities
of the court and all other departments and offices, except as otherwise
provided for the Police Department in the ordinances relating to the
Marshal and Chief of Police.
j.
Coordinate the activities of all
departments and offices.
k.
Supervise the preparation of all
bid specifications for services and equipment.
l.
Prescribe such rules and regulations
as are necessary for the conduct of the City's departments, agencies
and offices and revoke, suspend or amend any rule or regulation of
any City department, agency or office not consistent with the ordinances
of the City.
m.
Be accountable to the Mayor and Board
of Aldermen for any actions taken and at all times be subject to the
direct supervision, directions and control of the Mayor.
n.
Prepare and submit to the Mayor and
Board of Aldermen an annual statement of objectives which will specify
goals and timetables consistent with objectives set forth by the Mayor
and Board of Aldermen.
o.
Perform related duties as required
by the Mayor and Board of Aldermen not inconsistent with the Statutes
of the State and the ordinances of the City.
p.
Serve as City Clerk and have all
power and authority assigned to the City Clerk.
2.
Budgetary. Plan for the fiscal solvency
and security of the City, including the submission of a realistic
annual budget which provides for a program of sound fiscal management.
3.
Meetings Of Boards And Commissions.
a.
Attend all meetings of the Board
of Aldermen unless excused by Mayor.
b.
Serve as liaison between the Mayor
and Board of Aldermen and the various boards and commissions of the
City and their members.
4.
Personnel.
a.
Recommend the establishment and maintenance
of personnel programs employing sound personnel policies and practices
which are internally consistent and externally competitive.
b.
Promote the organization and continuing
development of a competent City staff.
c.
Design, prepare and submit for review
and adoption by the Board of Aldermen personnel procedures, position
classifications and compensation schedules for employees covered in
the City's personnel program.
d.
Prescribe the functions and duties
of officers and employees of the City not otherwise prescribed by
any ordinance of the City.
e.
Appoint, promote or discharge from service all City Officers, who are not elected to office, and employees of the City, except as otherwise provided by law or City ordinances, including Section
200.030 relating to Police Officers. All such actions by the Administrator shall be based upon merit, qualifications, disqualifications of the officers or employees concerned without regard to his/her political beliefs or affiliations.
f.
Establish such administrative rules
and regulations, not inconsistent with law or established City policy,
as may be necessary or proper for the efficient and economical conduct
of the business of the City.
5.
Financial.
a.
Supervise the collection and deposit
of all taxes and revenues such as, but not limited to, sales, personal
property, real estate, gasoline, cigarette and intangible taxes and
road and bridge fund revenues, license and permit fees, Federal revenue
sharing funds and court fines.
b.
Supervise in the manner prescribed
by ordinance the purchase of all materials, supplies and equipment
for which funds are provided in the budget or appropriated by the
Board of Aldermen.
c.
Keep the Mayor and Board of Aldermen
advised of the financial condition and future needs of the City, including
the anticipated financial impact of proposed ordinances, and make
such recommendations as he/she may deem appropriate.
d.
Supervise the preparation of a monthly
status report covering all departmental operations and City financial
conditions.
e.
Supervise and coordinate efforts
on behalf of the City to obtain financial grants from any sources.
f.
Keep fully advised of the financial
condition and future needs of the City.
6.
Media Relations. The Administrator
shall be responsible for keeping the public informed of the purposes
and methods of the City Government through all available news media.
7.
Other Duties. Perform such other
duties as may be imposed upon him/her by the Mayor and Board of Aldermen
or by a contract of employment with the City.
B. Responsibility For City Property. The Administrator
shall have responsibility for all real and personal property owned
or maintained by the City. He/she shall have responsibility for all
inventories of such property and for the upkeep of all such property.
Personal property owned by the City may be sold by the Administrator
only with approval of the Mayor and Board of Aldermen. Real property
may be sold only when such sale is authorized by ordinance.
C. Coordination Of Work Activities. The Administrator
shall have authority to assign the employees of the City to any department
where they are needed for the most effective discharge of the functions
of City Government.
D. Investigative Responsibility. The Administrator
shall have the authority to investigate, examine or inquire into the
affairs or operation of any department of the City under his/her jurisdiction
and shall report on any condition or fact concerning the City requested
by the Mayor or Board of Aldermen.
E. Addressing Board Of Aldermen. The Administrator
shall have the authority to appear before and address the Board of
Aldermen at any meeting.
F. Limitation On Duties And Authority. At
no time shall the duties or authority of the Administrator supersede
those of the Mayor and Board of Aldermen.
[R.O. 1998 § 115.098; Ord. No. 2569 §1, 10-9-2008]
No member of the Board of Aldermen
shall directly interfere with the conduct of any department or office
or with the duties of employees subordinate to the Administrator except
at the express direction of the Board of Aldermen or with the approval
of the Mayor or Administrator.
[R.O. 1998 § 115.099; Ord. No. 2569 §1, 10-9-2008]
The City Administrator shall not
use official authority influence for the purpose of interfering with
any election. While retaining the right to vote as he/she pleases,
he/she shall take no active part in any political campaign or lend
support to or oppose the candidacy of any person seeking elective
office in the City.
[R.O. 1998 § 115.100; Ord. No. 2569 §1, 10-9-2008]
In the event that the Administrator
shall be absent for a period up to twenty-one (21) days because of
illness, disability, vacation or for personal reasons, the Mayor,
with approval of a majority of the members of the Board of Aldermen,
may designate a City Administrator pro tem who shall have and perform
all of the powers, rights and duties of the Administrator during such
absence, but the individual so designated shall receive no additional
compensation therefor. If the absence extends beyond twenty-one (21)
days, then a City Administrator pro tem may be appointed by an affirmative
vote of five (5) members of the Board of Aldermen with the approval
of the Mayor for an indefinite term and shall serve at the pleasure
of the Board of Aldermen.
[R.O. 1998 § 115.101; Ord. No. 2569 §1, 10-9-2008]
The City may enter into an employment
contract with a person meeting the qualifications set forth in this
Article. Such contract may more fully set forth the terms and conditions
of employment but may not conflict with the provisions of this Article.
[R.O. 1998 § 115.102; Ord. No. 2569 §1, 10-9-2008]
The position of Assistant City Administrator
is hereby created. The duties of the Assistant City Administrator
shall be to assist the City Administrator and carry out the duties
set forth above and such other duties as the Mayor and/or Board of
Aldermen may periodically assign. The Assistant City Administrator
shall receive such compensation and fringe benefits as shall be fixed
by ordinance.