[R.O. 1994 §§ 105.410, 105.430; Ord. No. 91-1 § 4.52, 2-12-1991; Ord. No. 2008-16, 4-8-2008; Ord. No. 2008-20, 4-22-2008]
A. 
The Board of Aldermen shall elect a Clerk for such Board, to be known as "the City Clerk," whose duties and term of office shall be fixed by ordinance. Among other things, the City Clerk shall:
1. 
Safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City.
2. 
Keep, or cause to be kept, all approved ordinances, resolutions and minutes of all City boards, commissions and committees in an official book designated therefor in the following manner:
a. 
He/she shall keep official books titled:
(1) 
"The Ordinances of the City of Lake Ozark";
(2) 
"The Resolutions of the City of Lake Ozark";
(3) 
"The Official Minutes of the Board of Aldermen"; and
(4) 
"The Official Minutes of the [insert commission or committee title here] of the City of Lake Ozark".
b. 
Said books shall be kept in the following manner:
(1) 
He/she shall produce three (3) copies of all adopted and approved ordinances and resolutions, each signed in original by the Mayor, within three (3) days of said adoption or approval and said documents shall be kept as follows:
(a) 
One (1) original of each type of document shall be maintained in an official book specified for each type of document;
(b) 
One (1) original of each type of document shall be provided to the City Attorney for off-site storage; and
(c) 
One (1) original of each type of document shall be placed in the general files of the City of Lake Ozark, marked as "ORIGINAL," for the purpose of reproduction for distribution of documents.
(2) 
He/she shall produce two (2) copies of all minutes of meetings of the Board of Aldermen, Planning and Zoning Commission, TIF Commission or any other commission or committee of the City, each signed in original by the Mayor or the respective committee or commission chairperson within three (3) days of the adoption thereof and said documents shall be kept as follows:
(a) 
One (1) original of such minutes shall be maintained in an official book specified for each body generating said minutes; and
(b) 
One (1) original of such minutes shall be placed in the general files of the City of Lake Ozark, marked as "ORIGINAL," for the purpose of reproduction for distribution of documents.
c. 
Said books shall be kept in the custody of the City Clerk and shall bear the responsibility of sole custody of such records. In the event of death, illness or unforeseen circumstances that the City Clerk is not able to perform his/her obligations as sole custodian of such City records, the records may be accessed by the Mayor, the City Administrator and the President of the Board of Aldermen and all three (3) shall be present at any time any such books/files are opened.
d. 
He/she shall cause to be kept such original official records in a fire-proof and intrusive-proof safe at City Hall, with access to said files allowable only in the presence of the City Clerk.
e. 
He/she shall cause an electronic copy of the Municipal Code for the City of Lake Ozark to be maintained and continuously updated and published on the official website for the City. Said electronic copy shall reference:
(1) 
The date on which it was last revised; and
(2) 
That number and date of each ordinance contained therein.
3. 
He/she is hereby empowered to administer official oaths and oaths to persons certifying to demands or claims against the City.
4. 
The City Clerk shall, in addition to other duties which are or may be required of him/her by this Section or other ordinances, attend all meetings of the Board of Aldermen.
a. 
He/she shall have custody of the books, records, papers and documents belonging to the City.
b. 
He/she shall prepare all certificates of election or appointment of the City Officers and deliver the same to the persons elected or appointed.
c. 
He/she shall countersign all City bonds, warrants, drafts and orders upon the Treasury for money and shall see that all ordinances appropriating money out of the Treasury are endorsed by the Treasurer before passage and shall affix thereto a Seal of the City and keep a record thereof showing the number, date and amount thereof, the name of the person to whom, and on what account issued and when redeemed.
d. 
He/she shall record the certificates, oaths and bonds of all the City Officers.
e. 
He/she shall keep an index of the records of the proceedings of the Board of Aldermen.
f. 
He/she shall furnish within a "reasonable time" (such time being defined as the time permitted in accordance with Chapter 610, RSMo.) to any person, when called upon during business hours to do so, certified copies of any records, books or papers which are in his/her custody, for which services a reasonable fee to be set by City ordinance may be charged and which shall be paid by the person demanding such certified copy into the Treasury of the City.
B. 
The City Clerk shall be under the direction and supervision of the City Administrator who shall be responsible for performing periodic performance reviews.
[Ord. No. 2022-40, 11-8-2022]
[R.O. 1994 § 105.415; Ord. No. 2008-16, 4-8-2008]
A. 
The City Clerk shall insure all records are properly kept and maintained in the manner prescribed by Section 115.290. It shall be the responsibility of the City Clerk to inform the Mayor of any lost or destroyed records of the City of Lake Ozark immediately upon such loss or destruction.
B. 
In the event an ordinance or resolution of the Board of Aldermen and signed by the Mayor is lost or destroyed for any reason:
1. 
The most recent published revision of the Municipal Code for the City of Lake Ozark shall be the binding law for the City of Lake Ozark, except where such ordinance is ratified as provided for herein below;
2. 
A certified copy of such ordinance or resolution, or a copy of such ordinance or resolution, demonstrating it was signed by the Mayor, together with a certified copy of the minutes from the meeting of the Board of Aldermen at which it was passed, shall be deemed acceptable as the original ordinance;
3. 
Such lost or destroyed documents may be restored into the official record of the City as follows:
a. 
Should the Mayor, then in office, be the same Mayor who was in office at the time the ordinance or resolution was duly approved by the Board of Aldermen, as demonstrated by the duly approved minutes showing such approval, the Mayor shall be authorized to sign such restored originals, provided that the Board of Aldermen are immediately notified in writing that such ordinance or resolution has been lost or destroyed and that such action is being taken by the Mayor.
b. 
Should the Mayor, then in office, not be the same Mayor who was in office at the time the ordinance or resolution was duly approved by the Board of Aldermen, as demonstrated by the duly approved minutes showing such approval, but the record of the adoption of such is duly recorded in the journal of the Board of Aldermen, the ordinance or resolutions shall be ratified as follows:
(1) 
The City Clerk shall present to the Board of Aldermen and the City Attorney the journal of the Board of Aldermen and all records pertaining or related to the adoption of the lost or destroyed ordinance or resolution;
(2) 
The City Clerk and the City Attorney shall prepare or reproduce an identical ordinance or resolution for ratification by the Board of Aldermen by majority vote;
(3) 
If the Board of Aldermen is satisfied that ordinance or resolution presented for ratification is identical to the lost or destroyed ordinance or resolution, it may, by simple majority, ratify said ordinance or resolution for approval by the Mayor.
4. 
Any lost or destroyed ordinance or resolution ratified in accordance with the provisions of this Section shall be effective as of the date the lost or destroyed ordinance or resolution was adopted as is reflected in the journal of the Board of Aldermen.
C. 
In the event any document of any committee or commission is lost or destroyed for any reason, said committee or commission shall ratify a copy of any such document.
D. 
In the event any other document of the City is lost or destroyed, said documents shall be replaced consistent with the provisions hereof and applicable State or Federal law.
[R.O. 1994 § 105.420; Ord. No. 91-1 § 4.51, 2-12-1991]
The City Clerk shall be at least twenty-one (21) years of age to be eligible for such office.
[R.O. 1994 § 105.440; Ord. No. 91-1 § 4.53, 2-12-1991]
A. 
The salary of the City Clerk shall be such as from time to time the Board of Aldermen shall fix by ordinance. Generally such time shall be from fiscal year to fiscal year in accordance with the City Budget.
B. 
Every person who shall hold the office of City Clerk of the City of Lake Ozark, Missouri, shall, before entering upon the discharge of the duties of such office, give bond to the City in the sum of fifty thousand dollars ($50,000.00), conditioned upon the faithful performance of the duties of such office and the paying over of all monies belonging to said City, which may come into his/her hands, in the manner provided by law. Such bond may be a surety bond, issued by some responsible firm regularly engaging in such business, or one bearing the undertaking of no less than two (2) individual sureties satisfactory to the Board of Aldermen.
[R.O. 1994 § 105.450; Ord. No. 91-1 § 4.54, 2-12-1991]
A. 
Upon temporary disability or inability of the City Clerk to perform his/her duties as set forth in this Code or other ordinances of the City due to illness, absence from the City or other cause, the Mayor shall proceed to appoint a Temporary City Clerk who shall have the same powers and duties as the regular City Clerk and shall hold office until the next meeting of the Board of Aldermen at which time the vacancy shall be filled by said Board.
B. 
Such temporary City Clerk shall receive as compensation such salary as the City Administrator shall provide for at the time of appointment of such officer.