[Adopted 12-3-2018 STM by Art. 4[1]]
[1]
Editor's Note: This article superseded former Art. VI, Capital Improvement Plan Committee, adopted 4-26-2004 ATM, Art. 9, as amended.
[Amended 6-12-2021 ATM by Art. 15]
The Selectboard shall establish a seven member committee to be known as the "Capital Improvement Planning Committee." The Selectboard shall appoint one member of the Selectboard, one member of the Finance Committee, one member of the Planning Board, one member of the Assessors, the Treasurer (non-voting, ex-officio), the Town Administrator (non-voting, ex-officio), and one School Committee member. The Moderator shall appoint two members of the community. The Committee shall choose its own officers. If a vacancy occurs, the appointing authority shall fill it. Appointments shall be for one year, except in the case of a vacancy.
A. 
The committee shall study proposed capital projects and improvements involving major nonrecurring tangible assets and projects which involve:
(1) 
Acquisition of land for a public purpose;
(2) 
Any construction of a new facility or an addition to, or extension of, an existing facility;
(3) 
Any infrequent rehabilitation or major repair of a building, its grounds, or related equipment provided that the cost is $25,000 or more and the improvement will have a useful life of 10 years or more;
(4) 
Any purchase of any fixed asset provided that the cost is $10,000 or more; and
(5) 
Any planning, feasibility, engineering, or design study related to any of the above capital projects.
B. 
All purchases of capital equipment or fixed assets must be presented for study by the Capital Improvement Planning Committee regardless of the source of funding.
C. 
All officers, boards and committees shall, by December 1 of each year, give to the Committee, on forms prepared by it, information concerning all anticipated projects requiring Town Meeting action during the ensuing five years. The Committee shall consider the relative need, impact, timing and cost of these expenditures and the effect each will have on the financial position of the Town.
[Amended 6-12-2021 ATM by Art. 14; 6-12-2021 ATM by Art. 15]
Each year, not less than twenty-one (21) days prior to the Annual Town Meeting, the Capital Improvement Planning Committee shall submit to the Selectboard the Capital Improvement Plan (CIP) which includes the capital improvement budget for the ensuing fiscal year and recommended capital improvements for the following four fiscal years. The Selectboard, in coordination with the Town Administrator, shall submit to the Finance Committee for funding recommendation and consideration at Annual Town Meeting. The Selectboard shall post on the Town website, on the Deerfield cable access channel, and post a legal posting as to where copies of the capital improvements plan are available. Such postings shall be not less than seven days prior to any Town Meeting.
During the fiscal year, the Committee may amend or add an item to the adopted Capital Improvement Plan if it finds reasonable cause why such information was not submitted for consideration at the previous Annual Town Meeting, and must be acted upon before the next Annual Town Meeting. Any such amendment or addition must be submitted to the Selectboard for its consideration and approval and reported to the next Special Town Meeting for adoption.
No expenditure shall be made for a defined capital improvement as requested by a department, board or commission unless the proposed capital improvement is considered in the Committee's plan, or until the Committee has provided its recommendation thereon.
Such Capital Improvement Plan, after its adoption, shall permit the expenditure on projects included therein of sums from departmental budgets for surveys, architectural or engineering advice, options or appraisals.
The Committee shall make reasonable rules and regulations for the administration of this by-law.