[Amended 4-23-2003 by Ord. No. 11-2003]
There is hereby established a policy and procedure ordinance
for the City of Linwood (hereafter referred to as the City), which
ordinance provides for general personnel policies and procedures for
those individuals employed by the City who are not members of a collective
bargaining unit that has elected a collective bargaining representative.
Employment with the City of Linwood is voluntarily entered into, and
the employee is free to resign at will at any time, with or without
cause. Similarly, the City of Linwood may terminate the employment
relationship at will at any time, with or without notice or cause,
for those employees covered by an at-will relationship, so long as
there is no violation of applicable federal or state law. Policies
set forth in this handbook are not intended to create a contract,
nor are they to be construed to constitute contractual obligations
of any kind or a contract of employment between the City of Linwood
and any of its employees. The provisions of the handbook have been
developed at the discretion of management and, except for its policy
of employment at will, may be amended or canceled at any time, at
the City of Linwood's sole discretion.
As used in this ordinance, the following terms shall have the
meanings indicated:
1. ADMINISTRATIVE CLOSING — The suspension of normal business
at City facilities due to weather conditions or other emergency reasons,
as called by the Mayor.
2. CREDITED SERVICE — The period of employment that is used to
determine the extent of employee's participation and enrollment requirements
in City programs, such as benefits.
3. CREDITED SERVICE DATE — Date of employment as a permanent full-time
employee.
4. EMPLOYEE — An employee of the City who is not a member of a
collective Bargaining Unit.
5. EXEMPT EMPLOYEE — Employees who are excluded from specific
provisions of federal and state wage and hour laws. An employee's
exempt or nonexempt classification may be changed only upon written
notification by the City of Linwood management.
[Amended 4-23-2003 by Ord. No. 11-2003]
6. NONEXEMPT EMPLOYEE — Employees who are entitled to overtime
pay under the specific provision of federal and state laws. An employee's
exempt or nonexempt classification may be changed only upon written
notification by the City of Linwood management.
[Amended 4-23-2003 by Ord. No. 11-2003]
7. NOTICE — An official notification to an employee that his or
her services will no longer be required as of a particular date.
8. OVERTIME — Work performed outside the regular workday or workweek,
which results in hours, worked in excess of 40 hours in a payroll
week. In the case of the Fire Department, overtime will begin to accumulate
according to the requirements of the law.
9. PAYROLL DAY — The twenty-four hour period extending from an
employee's actual starting work time.
10. PAYROLL WEEK — The period extending seven payroll days from
12:01 a.m. on Saturday.
11. SENIORITY DATE — The original date of credited service for
employees with uninterrupted service, or the date or rehire for individuals
who voluntarily separated, or who were laid off, for more than one
year and were rehired.
12. TEMPORARY PART-TIME EMPLOYEE — Hired for a specific period
of time not to exceed one year.
13. TEMPORARY FULL-TIME EMPLOYEE — An employee hired on a full-time
regularly scheduled basis for a specific period of time not to exceed
one year from the date of hire.
14. TIME REPORT — The form prepared by an employee indicating hours
worked, hours absent, reason for and nature of absence. It is the
basis for payroll checks and is the permanent record for substantiating
all labor charges.
15. WORKDAY — The number of hours that is the normal period expected
of an employee for a full day's work. The normal number of hours is
as follows:
a. For an employee hired before August 1, 1993: the number of hours
that were the normal hours prior to August 1, 1993.
b. For an employee whose date of hire is on or after August 1, 1993:
the workday will be determined department by department.
16. WORKWEEK — The number of days and hours worked by an employee.
For full-time employees, five days, except for the Fire Department,
and Library, whose workweeks are determined by the Schedule, tailored
to that department's special needs.