[HISTORY: Adopted by the Village Council of the Village of
New Haven 8-10-2021 by Ord. No. 387. Amendments noted where applicable.]
A.
This chapter is adopted pursuant to the authority granted to the
Village Council under the Recreation and Playgrounds Act 156 of 1917,
MCL § 123.51, et seq., to establish a Parks and Recreation
Board with the powers, duties, and limitations provided by the Act
and subject to the terms and conditions of this chapter and any future
amendments to this chapter.
B.
The purpose of the ordinance is to provide that the Village of New
Haven shall establish a Parks and Recreation Board; to establish appointments,
terms, and membership of the Board; to set a schedule of meetings
and to proscribe the authority, powers and duties of the Parks and
Recreation Board.
The Parks and Recreation Board shall consist of at least seven
members and shall be comprised as follows:
A.
The Village President, with the approval of the Village Council by
a majority, shall appoint all members of the Parks and Recreation
Board, in accordance with the following:
(1)
The term of each appointed Village resident member shall be three
years;
(2)
The ex officio council member shall serve a term of one year;
(3)
All members shall hold office until their successors are appointed;
(4)
Vacancies that occur before the expiration of any term shall be filled
in the same manner as an original appointment.
B.
All members shall have full and equal voting rights.
C.
All members of the Parks and Recreation Board shall serve with compensation
as determined by resolution of the Village Council.
The Village Council, by majority vote, may remove a member of
the Parks and Recreation Board after a public hearing. Members will
be considered resigned after missing three regular meetings in a row.
A.
The Parks and Recreation Board shall meet on the third Tuesday of
each month, at 7:00 p.m. at the Village Municipal Offices. All meetings
of the Parks and Recreation Board shall be conducted in compliance
with the Open Meetings Act, Public Act 267 or 1976, MCL § 15.261,
et seq.
B.
The Parks and Recreation Board shall, from its members, elect a Chairperson,
Co-Chair, Secretary and other officers as deemed necessary, at the
first meeting of every year. Notification of these appointments shall
be made to the Village Council.
The Parks and Recreation Board shall adopt by-laws for the transaction
of business, and shall keep a public record of all resolutions, transactions,
findings, and determinations.
The Chairperson shall preside at all meetings of the Board.
In the Chairperson's absence, the Vice Chairperson shall preside.
A majority of the membership shall constitute a quorum. A simple
majority of those voting shall be required for the adoption of a motion,
unless otherwise required by law.
If, during a regularly scheduled meeting, it is determined that
a special meeting is warranted, it shall be scheduled with a majority
vote approval. Special meetings of the Board may be called upon request
of the Chairperson or any two members of the Board, with twenty-four-hour
notice to each member. They shall be notified of the purpose of the
special meeting. Notice of the special meeting shall be posted at
the municipal offices at least 24 hours in advance of the meeting.
Each member of the Board shall be responsible for regular attendance
at the scheduled meetings, with familiarity of the subject matter
at the meetings.
The Parks and Recreation Board shall be responsible for the
promotion, coordination, and oversight of the Village park facilities
and recreational programs. It shall:
A.
Create and implement a Parks and Recreation Plan for parks and facilities;
prepare a Capital Improvement Program for the Village parks and facilities;
B.
Plan, develop, and coordinate Village recreational programs;
C.
Identify available funding resources to implement goals; serve as
advisor to the Village Council for all budgeting and funding decisions
that may impact the Village facilities and programs;
D.
Establish policies and procedures for the administration and regulation
of Village parks, services and amenities. The Board shall recommend
to the Village Council the adoption of rules and regulations pertaining
to the use of parks, facilities and public spaces that are necessary
to protect the property and ensure the health, safety and welfare
of the public;
E.
Create a program of community outreach to assist in creating park
facilities and recreational programming that meets the needs and wants
of the Village;
F.
Act as a contact point of information for all community parks and
recreational programs within the Village.
The Parks and Recreation Board will submit a written annual
report to the Village Council at the December Council meeting, with
a summary of the year's events, status of the parks and facilities
in the Village, with a summary and status of any future developments
in the Village's parks and facilities.
The Parks and Recreation Board is a nonadministrative board
serving solely in an advisory capacity. The Board may make recommendations
to the Village Council, but not may not assume any legislative or
administrative authority in the operation of any Village department,
park, or recreation facility except as specifically provided in this
chapter.
The provisions of this chapter are hereby declared to be severable,
and if any part is declared invalid for any reason by a court of competent
jurisdiction, it shall not affect the remainder of the ordinance,
which shall continue in full force and effect.
