[HISTORY: Adopted by the Board of Trustees of the Village of Scarsdale 3-8-1949 by L.L. No. 1-1949; amended in its entirety 12-12-2023 by L.L. No. 14-2023. Subsequent amendments noted where applicable.]
A. 
The office of the Village Manager was established by Local Law No. 1 of 1949 with the intent of formalizing the role of the Village Manager. Since 1949, the elected officials and people of the Village of Scarsdale have entrusted the day-to-day management of the Village to a professional known as the Village Manager. It is thus the intent of the Board of Trustees to continue this relationship whereby a professional manages the day-to-day operations and affairs of the Village of Scarsdale subject to the direction, control and ultimate oversight by the Village's elected officials. The purpose of the Village Manager is to work as the chief administrative officer of the Village of Scarsdale and executive assistant of the Mayor and Board of Trustees who may delegate certain duties, functions, responsibilities and authorities as set forth herein and in accordance with the laws of the State of New York.
B. 
The Village of Scarsdale shall have a Village Manager and one or more Assistant Village Managers who shall be appointed by the Mayor with the consent of the Board of Trustees at the beginning of each official year.
The Village Manager shall act as the chief administrative officer of the Village of Scarsdale and executive assistant of the Mayor and the Board of Trustees in connection with the conduct of the affairs of the Village.
The Village Manager shall designate no more than two Assistant Village Managers as Deputy Manager, who shall perform the duties and assume the responsibilities of the Village Manager during the Village Manager's absence or inability to act. Upon a vacancy in the Village Manager's office, the Mayor may appoint one of the deputies to Acting Village Manager, or if there being none, then the Mayor may appoint another qualified Village employee as Acting Village Manager.
The Assistant Village Managers shall have such duties as may be assigned by the Village Manager.
The Village Manager and the Assistant Village Manager shall be ex officio members of the Police Department and shall have all the powers conferred upon policemen by Article 7-A of the Village Law.
Subject to the approval, direction and control of the Board of Trustees or, in those instances where approval, direction and control is, by applicable law, reserved to the Mayor, then under the approval, direction and control of the Mayor, the Village Manager shall have the following authorities:
A. 
All departments, except the office of the Village Attorney, Village Clerk, Village Treasurer, and Town Board of Assessors, shall report and be directly responsible to the Village Manager.
B. 
Subject to civil service rules, where applicable, and the general limitations of the budget, the Village Manager, acting for and on behalf of the Mayor and Board of Trustees, shall employ or approve the employment of laborers and semiskilled employees in the exempt class in civil service and of skilled or other types of employees in positions in the competitive and noncompetitive classes established by the Board of Trustees, except department heads and other officers of the Village other than police officers, and shall fix their compensation within the range of salaries and wages established for such position by such Board.
C. 
Represent, or supervise the representation of, the Village in collective negotiations with employees.
D. 
Direct, approve and regulate operations, practices and carrying out of policies of and in all departments, except the offices of Village Attorney, Village Clerk, Village Treasurer, and Town Board of Assessors, and check appropriate discharge of responsibilities and duties imposed on such department heads and employees by federal and state laws, by Village laws or by orders of the Board of Trustees, Board of Appeals, Board of Architectural Review or Planning Board.
E. 
To make or delegate to department heads the power to make all decisions on operating matters subject to budgetary limitations and to policy decisions of the Board of Trustees.
F. 
Oversee the letting of contracts pursuant to General Municipal Law § 103 where so required.
G. 
To execute contracts in the name of the Village when so authorized by the Board of Trustees.
H. 
Represent the Village in all arbitrations or other administrative proceedings.
I. 
To manage Village property.
J. 
Oversee the response to inquiries by residents and other interested persons concerning Village government operations, affairs, and services.
K. 
To issue licenses and permits.
L. 
To enforce all laws, local laws, rules and regulations of the Village and the State of New York and to cause all violations thereof be prosecuted.
M. 
To make such recommendations to the Board of Trustees concerning the affairs and future needs of the Village as may seem desirable from time to time.
N. 
Maintain liaison with other governments and administrative agencies, but not supplant the Mayor or Board of Trustees as official representatives of the Village.
O. 
Serve as the Freedom of Information Law appeals officer.
P. 
Discharge such other duties, authorities, and responsibilities as may, from time to time, be assigned by the Mayor or Board of Trustees, as the case may be.
Q. 
To perform such duties as may be prescribed or required by the Board of Trustees relating to the operation of the Village of Scarsdale.
A. 
Subject to the general limitations of the budget, New York State Law, and internal control policies approved by the Board of Trustees in regard to purchasing, the Village Manager, acting for and on behalf of the Board of Trustees, shall supervise purchasing or approve the purchasing of all materials, supplies and equipment, except where advertising for bids is required by law, and shall engage or approve the use of services of other than Village employees.
(1) 
The Village Manager is authorized, under the following circumstances, to reject all bids received for a purchase contract, as follows:
(a) 
A bidder classified as being "not responsible."
(b) 
Noncompliance with the specifications.
(c) 
An insufficient number of bids received.
(d) 
Bid received is considered unreasonable.
(e) 
Village needs have changed; need to change specifications.
(2) 
In the event that all bids are rejected for a particular contract, the Village Manager may request a rebid.
B. 
In addition, to the authorities set forth herein, the Village Manager shall:
(1) 
Serve as Budget Officer when so designated by the Mayor.
(2) 
Control expenditures within amounts appropriated in the budget by enforcing administrative controls.
(3) 
Keep the Village Board of Trustees fully apprised of the Village's financial condition and operation of the Village and to prepare and submit to the Board such reports as may be requested.
(4) 
Conduct a continuing study of all functions and activities of the Village for the purpose of devising ways and means of obtaining greater efficiency.
Nothing herein shall be deemed or construed as abolishing, transferring or curtailing any of the statutorily vested powers or duties of the Mayor or Board of Trustees. This chapter shall change or supersede §§ 199-1 and 199-m of the Village Law of the State of New York, as added thereto by Chapter 300 of the Laws of 1939, as the same from time to time have been or are hereafter amended, to the extent that the provisions thereof conflict with or are contrary to the provisions of this chapter.