[HISTORY: Adopted by the Board of Supervisors of Lower Frederick Township 12-2-2003 by Ord. No. 03-03. Amendments noted where applicable.]
The purpose of this chapter is to enable the Township to function under generally accepted principles of a Manager form of government. The Board of Supervisors shall be responsible for legislative policy making and appointing a professional Township Manager who shall be responsible for supervising and conducting the administrative affairs of the Township, as well as carrying out all policies and programs established by the Board. It is the intent of this chapter to delegate to the Township Manager the nonlegislative powers and duties of the Board of Supervisors hereinafter set forth as authorized by Section 1301 of the Second Class Township Code, Act of May 1, 1933, P.L. 103, as amended, after appropriate consultation.
The Board of Supervisors of Lower Frederick Township hereby creates the position of Township Manager and assigns thereto the following powers, duties, obligations and conditions.
The Manager shall be appointed by a majority vote of the Board of Supervisors. The Manager shall serve at the pleasure of the Board, and may be removed at any time by a majority vote of said Board of Supervisors. In the event of intention of removal, the Supervisors will furnish the Township Manager with a written statement at least 30 days before such removal becomes effective. When a vacancy occurs in the office of Township Manager by reason of death, resignation, or removal by the Board of Supervisors, the Board shall appoint a suitable person to hold the office in accordance with the provisions of this chapter.
The Manager shall be selected on the basis of executive and administrative abilities, related experience, education and performance, with particular reference to the duties of the office as hereinafter outlined. The Township Manager need not be a resident of Lower Frederick Township.
Before entering upon his or her duties and continuously thereafter, the Manager shall provide a bond to the Township with a bonding company, to be approved by the Board of Supervisors, as surety, in the sum of the least $300,000, conditioned upon the faithful performance of his or her duties. The premium for said bond will be paid by the Township from the general fund.
The salary of the Township Manager shall be fixed a the time of employment and may be adjusted from time to time by a resolution passed by a majority vote of the Board.
The Manager shall be the chief administrative officer of the Township, and shall be responsible to the Board of Supervisors for the proper and efficient administration of the affairs of the Township. The powers and duties of administration of all Township business and enforcement of all Township ordinances and regulations shall be vested in the Manager, unless imposed or conferred by statute or ordinance upon other Township officials. The Township Manager shall keep the Supervisors informed and advised of all issues. The Manager shall consult with and seek the advice of the Supervisors.
Subject to recall by ordinance of the Board of Supervisors, the powers and duties of the Township Manager shall include the following:
The supervision and the responsibility for the activities of all municipal departments and Township employees.
Subject to the approval and confirmation of the Board of Supervisors, the Township Manager shall have the authority to hire and, when necessary for the good of the Township, shall provide for the reprimand, discipline, suspension, removal, discharge or reduction in rank or position of any employee under his or her supervision and to report such activities to the Board of Supervisors on a regular basis. With regard to the employment of department heads, including but not limited to Building Inspector and Highway Superintendent, such action shall only be taken with the advice and consent of the Board of Supervisors. The Township Manager shall exercise no powers with regard to the employment of the Township Engineer or Township Solicitor.
The power to fix wages and salaries of all personnel under his or her supervision, subject to the approval and confirmation of the Board of Supervisors.
The preparation of and submission to the Board of Supervisors, before October 31 of each year, or such other time as the Board of Supervisors shall determine, a recommended budget for the next calendar year. In preparing the recommended budget, the Township Manager shall estimate projected revenues, establish budgetary guidelines and shall obtain budget estimates accordingly. He or she shall review all budget estimates before submittal and recommendation to the Board.
The responsibility for the administration of the budget after its adoption by the Board of Supervisors.
The development of long-range fiscal plans for the Township, which plans shall be presented annually to the Board of Supervisors for its review and adoption.
The holding of such other municipal offices as the Board of Supervisors may from time to time direct.
Attendance at all meetings of the Board of Supervisors and meetings of its committees when directed to do by the Board of Supervisors, with the right to take part in the discussion. The Manager shall receive notice of all special meetings of the Board of Supervisors or its committees.
The preparation of the agenda for each meeting of the Board of Supervisors.
Informing the Board of Supervisors of the conduct of the Township affairs; submitting periodic reports on the condition of the Township finances and such other reports as the Board of Supervisors requests; and making such recommendations to the Board of Supervisors as deemed necessary.
Submitting to the Board of Supervisors, as soon a possible after the close of the fiscal year, a complete report on the financial and administrative activities of the Township for the preceding year.
Enforcing the provisions of all franchises, leases, permits, and privileges granted by the Township.
Employing, with the approval of the Board of Supervisors, experts or consultants to perform work and to advise in connection with any of the functions of the Township.
Attending to the letting of contracts in due form of law, and supervising the performance and faithful execution of same, except insofar as such duties are expressly imposed upon some other Township officer by statute.
Collecting all money owed the Township and instituting proper proceedings for the security and the collection of all the Township's claims.
Acting as the Purchasing Officer of the Township and purchasing in accordance with the provisions of the Township Code all supplies and equipment for the various agencies, boards, departments and other offices of the Township. The Manager shall keep an account of all purchases and shall, from time to time or when directed by the Board of Supervisors, make a full written report thereof. The Manager shall also issue rules and regulations subject to the approval of the Board of Supervisors, governing the requisition and purchasing of all municipal supplies and equipment. These duties may also be delegated to any other officer of the Township upon the approval of the Board of Supervisors.
Receiving and acting on all complaints regarding services or personnel of the Township. The Manager shall investigate and dispose of such complaints and shall report thereon to the Board of Supervisors.
Comparing the administrative and governmental functions of similarly situated second class townships and making recommendations to the Board of Supervisors for appropriate changes to the ordinances affecting the health, safety, welfare and administration of this Township.
Declaring a local disaster emergency pursuant to statute, subject to ratification thereof by the Board of Supervisors within 48 hours thereof.
Serving as Secretary of the Township.
The Township Manager shall perform such other duties and responsibilities as are designated by the Board of Supervisors.
If the Manager becomes ill or needs to be absent from the Township, the Assistant Manager will perform during his or her absence or disability. The Assistant Manager shall perform these duties until the next meeting held by the Board of Supervisors, at which time the Board of Supervisors shall appoint or ratify an acting Township Manager.