[HISTORY: Adopted by the Board of Commissioners of the Township of Cheltenham as indicated in article histories. Amendments noted where applicable.]
[Adopted 12-16-2008 by Res. No. 38-08]
The Township Public Information Officer is designated as the Open Records Officer of the Township, effective January 1, 2009. The Police Department's Administrative Services Division Commander Lieutenant is designated as the Open Records Officer of the Police Department, effective January 1, 2009. In the absence of the Open Records Officer, the Township Manager shall act as Open Records Officer. The Board of Commissioners may make a final decision on a portion of a request, or an entire request, which shall supersede the initial decision by the Open Records Officer.
The Open Records Officer shall receive requests submitted to the Township under Act 3 of 2008, direct requests to other appropriate persons within the Township or to appropriate persons at another entity, track the Township's progress in responding to requests and issue interim and final responses under the Act. The Open Records Officer shall maintain complete copies and/or records of the responses to all requests (electronic requests or paper records).
Employees and officials of the Township are hereby directed to forward any and all public requests for records to the Open Records Officer.
The Right-to-Know Law provides that an agency may promulgate regulations and policies necessary in order for the agency to implement the Act. Attached hereto as Exhibit "A" are regulations promulgated by the Township regarding the procedures and policies necessary to implement the Act. The administrative regulations and policies may be amended from time to time by the Township.
Prior to granting a request for duplication of records, the requestor shall prepay an estimate of the duplication fee if a request is expected by the Open Records Officer to exceed $100. If the actual cost is less than the estimate, the Open Records Officer shall return the difference to the requestor. If the actual cost is higher than the estimate, the requestor shall pay the difference prior to the copies being given or sent to the requestor.
The charge for granting a request for official certification of a record shall be $1 per record certified in addition to the photocopy charge.
Pursuant to Section 707(b)(3) of the Right-to-Know Law, all building plans and architectural drawings and building specifications for all buildings in the Township shall not be disclosed publicly, but may be released to the owner of record or a design professional authorized, in writing, by the owner of record.