The Division of Administrative Services shall be responsible,
under the direction and supervision of the Mayor, for the following:
A.
Assist
in the preparation of the budget;
B.
Administer
a centralized purchasing system;
C.
Develop
and administer a sound personnel system;
D.
Oversee insurance
defense and claims;
E.
Be responsible
for all municipal information technology;
F.
Such
other duties as may be prescribed by the Municipal Council.
The Division of Administrative Services shall be responsible
for the preparation of forms for budget requests to be used by all
departments and spending agencies; review and analyze all budget requests;
establish procedures for all departments to maintain records and produce
reports of the respective work load and performance for use in budget
review and analysis; and to prepare appropriate reports and recommendations
for the Business Administrator to assist the Mayor or in the preparation
of the budget.
The Division of Administrative Services shall develop and enforce
a centralized purchasing system and uniform procedures for all departments
and shall supervise the bidding, negotiation and award of contracts
(except contracts for public works and capital improvements), the
receipt and inspection of all deliveries or purchased items or services,
and authorize contract payments to be made by the Department of Finance.
A.
The
Borough Administrator shall be responsible for the development and
administration of a sound personnel system for all departments, offices
and agencies of the Borough. Such system shall be subject to review
and approval of the Mayor and Council in the manner set forth herein.
B.
The
Mayor and Council of the Borough of Hawthorne shall by ordinance establish
titles for pubic employment by the Borough and salary ranges for Borough
employees. (Said titles shall conform to the New Jersey Civil Service
Act and regulations promulgated by the New Jersey State Department
of Personnel.)
C.
The
Mayor and Council of the Borough of Hawthorne shall by resolution
adopt and amend from time to time personnel policies and procedures,
including rules concerning the hiring and termination of employees,
terms and conditions of employment, and regulations required to comply
with applicable federal and state employment-related law. The personnel
policies and procedures adopted pursuant to said resolution shall
be applicable to all officials, appointees, employees, prospective
employees, volunteers and independent contractors of the Borough.
D.
The
Borough Administrator shall be responsible to implement and enforce
the personnel practices adopted by ordinance or resolution authorized
pursuant to this section. If there is a conflict between said personnel
practices and any duly adopted and lawful collective bargaining agreement,
personal services contract or federal or state law, the terms and
conditions of that contract or law shall prevail. In all other cases,
the practices adopted pursuant to this section shall prevail.
The Division of Administrative Services shall be responsible
for the development and administration of a sound system of insurance
and loss control for all departments, agencies and offices of the
Borough, including:
A.
Review
of alternative insurance policies and programs available for worker's
compensation, property, liability and employee health benefits, making
recommendation to the Mayor and Council as to those policies or plans
best meeting the needs of the Borough.
B.
Establishment
of procedures to ensure that all claims, losses and accidents are
properly investigated and processed.
C.
Review
of accident and loss histories and other information regarding identified
risk exposure in order to establish policies so as to minimize such
exposure.
The Division of Administrative Services shall be responsible
for the coordination of information technology utilized by all departments,
divisions and agencies of the Borough, including the establishment
of standards for software, hardware, wiring and internet access and
to create and promulgate rules regarding the same so as to ensure
compliance with applicable regulations, security parameters and, where
necessary, interdepartmental compatibility.
[Added 9-2-2009 by Ord. No. 1992-09]
A.
Purpose. Pursuant to Chapter 92 of the Laws of 2007 (N.J.S.A. 43:15C-1
et seq.), the Legislature of the State of New Jersey has created a
Defined Contribution Retirement Program to provide retirement benefits
to various county and municipal officials. Each municipality is required
thereunder to identify those positions which, in accordance with applicable
guidelines, are eligible for and shall participate in the Defined
Contribution Retirement Program, subject to the provisions of law.
B.
Positions eligible for participation in the Defined Contribution
Retirement Program.
(1)
Pursuant to N.J.S.A. 43:15C-2, the following positions are deemed
to be eligible for and shall participate in the Defined Contribution
Retirement Program:
(a)
Borough Administrator.
(b)
Director of Finance (except that any portion of salary paid for duties as Chief Financial Officer, Tax Collector or other duties exempt under Subsection B(3) of this section shall be included as Public Employees Retirement Service compensation and exempt from Defined Contribution Retirement Program.
(c)
Director of Public Works (if not serving as Principal Public
Works Manager by virtue of appointment as Director).
(d)
Borough Attorney.
(e)
Borough Engineer (if a salaried position).
(f)
Municipal Prosecutor.
(g)
Municipal Court Judge.
(h)
Planning Board Attorney/Secretary.
(i)
Zoning Board Attorney/Secretary.
(j)
Chief of the Fire Department.
(2)
Any individual serving in one of the titles listed in Subsection B(1) of this section who, having been enrolled in the Public Employees Retirement System prior to July 1, 2007, is eligible to continue as a member of the Public Employees Retirement System pursuant to the provisions of Chapter 92, P.L. 2007, of the State of New Jersey, shall continue to participate in the Public Employees Retirement System rather than the Defined Contribution Retirement System.
(3)
Individuals serving in the following positions are exempt from Defined
Contribution Retirement Program membership, pursuant to N.J.S.A. 43:15C-2:
C.
This section shall be implemented, construed and subject to the aforesaid
Chapter 92 of the Laws of 2007 (N.J.S.A. 43:15C-1 et seq.) as amended
from time to time, and any regulations or guidance documents from
the Local Finance Board or the Division of Pensions and Benefits.
D.
A copy of this section shall be filed with the Director of the Division
of Pensions and Benefits of the New Jersey Department of the Treasury.
