[HISTORY: Adopted by the Town of Bolton 5-7-2012 ATM by Art. 10 (Section
1.7 of the Town Bylaws). Amendments noted where applicable.]
All officers, boards and committees of the Town shall cause
records of their doings and accounts to be kept in suitable books.
Said books shall be kept in their respective places in the Town, and
shall not be removed therefrom. Said books shall, unless otherwise
provided by law, be open to public inspection at any reasonable time,
but during such inspection shall remain under the supervision of the
officer, board or committee having custody thereof.
[Amended 5-7-2001 ATM by Art. 7]
All boards, committees, and commissions of the Town, elected
or appointed, shall compile and maintain minutes of all posted and
emergency meetings and shall file a copy of said minutes with the
Town Clerk within one week of approval. Minutes of executive sessions
need not be filed with the Town Clerk until such time as the reason
for the session is no longer valid.
[Amended 11-15-1982 STM by Art. 20; 5-3-2021 ATM by Art. 10]
All officers, boards and standing committees, and special committees
of the Town having charge of the expenditure of Town money shall annually
report thereon in writing so as to give the citizens a fair and full
understanding of the objects and methods of such expenditures, referring,
however, to the report of the Town Treasurer for statements in detail
of receipts and payments, and may make therein such recommendations
as they deem proper. Such reports shall be submitted to the Select Board
for inclusion in the Annual Town Report on or before the 10th day
of January of each year. All reports shall be signed by at least a
majority of the board. The Select Board shall cause these reports,
together with a list of Town officers and other matters usually published,
to be printed and placed in the hands of the Town Clerk, ready for
distribution, at least two months before Annual Town Meeting in May.
[Amended 5-3-2021 ATM by Art. 10]
The Annual Town Report shall contain, in addition to the reports
of officers, boards and committees as hereinbefore provided, a detailed
report of all monies received into and paid out of the Town treasury
in the year next preceding, showing separately payments made from
the proceeds of loans as capital outlays for permanent improvements,
the report of the Collector of Taxes, of receipts, payments and statements;
statements of all funds belonging to the Town or held for the benefit
of its inhabitants; a statement of the liabilities of the Town on
bonds, notes, certificates of indebtedness authorized but not incurred,
and the purposes thereof; a statement of transfers made to or from
any appropriation; abstracts of the records of the meetings of the
Town held since the publication of the last annual report; and such
other matters as said report is required by law to contain, or as
may be inserted by the Select Board under the discretion granted by
law.
[Amended 5-3-2021 ATM by Art. 10]
The several boards of Town officers shall file with the Select
Board at the end of each calendar year a schedule of all property
in their charge. These schedules shall be open to public inspection.
[Amended 5-3-2021 ATM by Art. 10]
The Select Board or the Town may direct that the Assessors'
valuation list, the bylaws and standing votes of the Town and the
rules and regulations adopted by any officer, board or committee be
printed either separately or as a part of the Annual Report.
[Amended 5-5-1997 ATM by Art. 8]
The Town Clerk shall conduct an annual census.
