Town of Southborough, MA
Worcester County
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Table of Contents
Table of Contents
[Adopted 4-14-2015 ATM by Art. 23]
No person shall serve as a voting member of any appointed board, committee, or commission or other appointed governmental body of the Town of Southborough who is not a resident thereof. Nonvoting members, if any, shall not be considered in determining the presence of a quorum.
All elected and appointed officials shall be qualified by the Town Clerk within 15 days of their election except where a different period is specified in the General Laws. If an appointed official is not qualified in this period, his/her appointment shall terminate, and the appointing authority shall be so notified by the Town Clerk.
[Added 4-12-2016 ATM by Art. 35]
A. 
Each board, committee, or commission shall provide minutes for each of its meetings to the Town Clerk within 45 days of the meeting.
(1) 
The minutes shall indicate whether they have or have not been approved by the board, committee or commission when submitted to the Town Clerk.
(2) 
Minutes shall be submitted in a manner consistent with the Open Meeting Law (MGL c. 30A, § 22), including a record of the date, time and place of the meeting, the members present or absent, a summary of the discussions on each subject. Minutes should also include copies of all documents and other exhibits used at the meeting, as reasonably possible. If copies of documents or other exhibits used at the meeting cannot be provided, the specific filing location of the documents or exhibit should be identified, and the decisions made and the actions taken at the meeting, including the record of all votes.
(3) 
If after 45 days from the date of a posted public meeting of a board, committee, or commission, the Town Clerk has not received a copy of the minutes, then the Town Clerk shall notify the chairperson of the board, committee, or commission that the minutes have not been received and that the board, committee or commission is not in compliance with the provisions of this bylaw.
B. 
The Town Clerk shall log the receipt of all minutes and the Town Clerk will post minutes on the Town website. Minutes shall be kept by the Town Clerk for a period as required by applicable state law. Any minutes received that have not been approved at the time of their receipt shall be labeled "Draft."
[Added 4-12-2016 ATM by Art. 35]
A. 
The Town Clerk will maintain archive copies of each website and social media site that is maintained by or on behalf of any Town department, board, committee, or elected or appointed official. These archives will be maintained and be made available to the public to comply with the Massachusetts Public Records Law.[1]
[1]
Editor's Note: See MGL c. 66, Public Records.
B. 
The committee chairperson or department head who controls or maintains any website or social media site that is maintained by or on behalf of any Town department, board, committee, or elected or appointed official must notify the Town Clerk of the creation of the website or social media site before that site is made available to the public.