[HISTORY: Adopted by the Borough Council of the Borough of Spring Grove 4-1-1996 by Ord. No. 1-1996 (Ch. 23 of the 1985 Code). Amendments noted where applicable.]
This chapter shall be known as and may be cited as the "Spring Grove Borough Manager Ordinance."
The purpose of this chapter is to enable the Borough to function under generally accepted principles of the Council-Manager form of government. The Borough Council shall be responsible for supervising and conducting the administrative affairs of the Borough in a nonpartisan manner. It is the intent of this chapter to delegate to the Borough Manager all of the nonlegislative and nonjudicial powers and duties of the Council as authorized by Section 1141 of the Borough Code.
Editor's Note: See 8 Pa.C.S.A. § 1141.
The position of Borough Manager is hereby created. The Manager shall be appointed for an indefinite term by a majority of all the members of the Borough Council which fix the hours and amount of compensation from time to time as may be deemed necessary.
The Borough Manager shall be chosen solely on the basis of the executive and administrative qualifications, with special reference to training and experience in municipal government.
Whenever in this chapter a masculine pronoun is used, it includes the feminine.
Before entering upon his duties, the Manager shall give a bond to the Borough with a bonding company as surety, to be approved by the Council, in the sum of $30,000, conditioned upon the faithful performance of his duties, the premium for said bond to be paid by the Borough.
The Borough Manager shall be the chief administrative officer of the Borough and shall:
Be responsible to the Borough Council for carrying out all policies and programs established by the Council.
Direct and supervise the administration of all departments and functions of the Borough except as otherwise provided by ordinance or law.
Appoint and, when deemed necessary, suspend, remove or otherwise discipline on the basis of merit system principles, subject to ratification from Borough Council. This subsection shall not apply to the Borough Solicitor and the Borough Engineer.
Make such recommendations to the Council concerning policy formulation as deemed desirable.
Prepare and submit the annual budget to the Council, together with such explanatory comment as deemed desirable; and administer the approved budget.
Keep the Council and public informed as to the conduct of Borough affairs.
Under the direction of the Mayor, execute and enforce the laws of the commonwealth and ordinances and resolutions of the Borough, which authority shall include supervision of the Police Department.
Prepare the agenda and attend all meetings of Council with the right to take part in the discussion but not to vote.
Hold such other municipal offices and head such municipal departments as the Borough Council may from time to time direct.
Attend to the letting of contracts in due form of law, and supervise the performance and faithful execution of the same, except insofar as such duties are expressly imposed by statute upon some other Borough officer.
Negotiate and sign contracts for the Borough subject to approval by the Council.
Oversee payment of all money owed the Borough; and assure that proper proceedings are taken for the security and collection of all the Borough's claims.
Attend all meetings of the Council, Planning Commission and Zoning Hearing Board and attend meetings of committees as required and take part in the discussions. The Manager shall receive notice of any special meetings of the Council and committees.
Prepare the agenda for each meeting of the Council, Planning Commission and the Zoning Hearing Board and supply facts pertinent thereto.
Ensure that the minutes of the meeting of the Council, Planning Commission and, if required, the Zoning Hearing Board are prepared.
Employ, by and with the approval of the Council, experts and consultants to perform work and to advise in connection with any of the functions of the Borough.
Be the purchasing officer of the Borough and purchase, in accordance with the provisions of the Borough Code, all supplies and equipment for the agencies, boards, departments and other offices of the Borough, provided that all capital expenditures shall be subject to prior approval of the Borough Council. He shall keep an account of all purchases and shall, from time to time or when directed by the Borough Council, make a full written report thereof. He shall also issue rules and regulations, subject to the approval of the Borough Council, governing the procurement of all municipal supplies and equipment.
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
All complaints regarding Borough services shall be referred to the office of the Manager. He, or an officer designated by him, shall investigate and dispose of such complaints, and the Manager shall report thereon to the Borough Council. He shall cooperate with the Borough Council at all times and in all matters that the best interests of the Borough and of the general public may be maintained.
Research and investigate the administrative and governmental functions of various boroughs and townships and make a recommendations to the Council of appropriate ordinances affecting the health, safety, welfare and administration of this Borough. He shall establish and maintain appropriate filing systems and efficient administrative procedures for the conduct of the business of the Borough.
Perform the duties of Borough Secretary and Treasurer.
Perform such other duties as are designated by the Council.
The Borough Manager shall abide by the Pennsylvania Public Official and Employee Ethics Law.
Editor's Note: See 65 Pa.C.S.A. § 1101 et seq.
The Borough Council shall act as a body in its dealings with the Manager. Individual Council members may contact the Manager or any subordinate of the Manager for information, but a Council member shall not interfere with the Manager or any subordinates in the performance of their duties. The Council may, however, establish a temporary committee of its own members to review the operations of the Borough departments.
It is understood that the Borough may remove the Manager at any time and that the Manager may resign at any time.
In the event that the Manager is removed by the Borough when the Manager is able and desires to perform the duties of Borough Manager, then the Borough agrees to continue the salary, retirement contribution and health insurance benefits for a period of 30 days from the date of notice of termination.
However, if the Manager is removed because of malfeasance or misfeasance or following a conviction of any misdemeanor or felony, then the Borough shall have no obligation to continue the salary or benefits after the removal date.
In the event that the Manager voluntarily resigns his position, he shall give the Borough notice of at least 30 days and shall provide the Borough any assistance it may desire in selecting a replacement.
If the Manager becomes ill or needs to be absent from the Borough, the President of Council shall serve in his place.
With approval of the Borough Council, the Mayor may delegate to the Borough Manager any of his nonlegislative powers and duties.