[Adopted 4-5-2016 by Ord. No. 2016-5]
Township Boards, Committees and Commissions are identified and established as directed by ordinance or resolution of Council. All municipal boards, committees and commissions, except quasi-autonomous or autonomous boards, such as the Library Board and Willingboro Municipal Utilities Authority, shall be governed in accordance with these uniform bylaws. Where the ordinance or resolution establishing the board, committee, or commission conflicts with these bylaws, the original establishing ordinance shall govern.
The purpose of a board, committee or commission shall be as determined by its establishment ordinance or resolution.
All members of Council, Township Clerk, solicitor, board, committee or commission members.
In the absence of any ordinance or resolution providing direction to the contrary, Township Board, committee or commission members shall be appointed by the Mayor, subject to the approval of the Township Council, and for such term as is provided by ordinance or resolution. In the absence of any provision as to the term, they shall serve from January 1 of the year of their appointment to December 31 of that same year.
A. 
All duly appointed board, committee or commission members present shall be authorized to vote in all matters coming before it.
B. 
One person per vote.
C. 
Unless, otherwise authorized, these bylaws do not provide for virtual or proxy voting.
A. 
The commission or committee members may elect a chair person, vice chair person and secretary.
B. 
Elections of officers shall be by nomination of committee members.
C. 
Elections shall occur during the first meeting of each year.
D. 
Officers shall be elected by a simple majority vote.
E. 
The officers shall serve for the term of one year. The officers may be re-elected for up to two years.
A. 
The Chair shall:
(1) 
Call regular meetings.
(2) 
Create an agenda with the committee/commission's input.
(3) 
Distribute agenda and draft minutes of previous meeting electronically to all committee or commission members no less than five calendar days prior to each scheduled meeting.
(4) 
Preside over meetings, in the absence of the Chair, the Vice Chair shall preside over meetings.
(5) 
Provide reports or minutes to the Township Clerk.
(6) 
Chair may act as the committee or commission's spokesperson and as liaison to Council, where no liaison is appointed.
(7) 
Verify the committee's web postings are accurate and up-to-date.
(8) 
Report upcoming openings on the committee to the Clerk by November 1.
(9) 
Share with the committee relevant resolutions and ordinances passed by the Council.
(10) 
Report membership list and officers for the upcoming year by April 1.
(11) 
The Council may assign a chair other duties, as needed.
B. 
The Secretary shall:
(1) 
Take accurate minutes (including attendance records) of each committee meeting. Minutes shall reflect actions of committee. Minutes need not be verbatim.
(2) 
Submit draft of minutes to committee chair no less than 10 days prior to the next meeting date.
(3) 
Ensure and verify with Clerk electronic posting of approved minutes.
(4) 
Track membership rotation and report to the committee chair before October 15.
A. 
Each member is expected to attend meetings and to participate in committee activities.
B. 
Each member is expected to study the issues or problems which come before the committee in order to contribute to the resolution process.
A. 
The board, committee or commission will meet the __________ of every month.
B. 
Boards, committees or commissions shall meet at least quarterly.
C. 
Special meetings may be called or rescheduled upon appropriate notice to the Township Clerk.
D. 
A quorum shall be a majority of the members present and eligible to vote.
E. 
[Clarify acceptability and process of virtual meetings including agenda, attendance records and, minutes]
A. 
Each committee or commission shall keep records of its meetings and activities.
B. 
Committee or commission records may be in the form of meeting minutes or reports.
C. 
A copy of the records, reports, or minutes shall be filed with the Township Clerk and are public records.
Committee or commission members who fail to attend three consecutive meetings or are absent for six consecutive weeks, whichever is longer in a calendar year may forfeit their appointment. A member's absence may be excused due to illness or other justifiable reason upon advance notice to the chair.
Unless otherwise provided by law, any member, township representative or chairman of any municipal committee or commission may be removed or suspended by the Township Council for good cause. Good cause shall include incapacity, misconduct, inefficiency, conflict of interest, pending indictment or habitual nonattendance to duties. Any such person shall be entitled to five days' written notice served upon him of the charge or charges made. He shall have the right to a hearing before the Township Council and be heard in person or by counsel.
Unless otherwise provided by law, any vacancy shall be filled in the same manner as the initial election or appointment and shall be only for the unexpired term remaining. Temporary appointments shall be made in the same manner as the initial election or appointment but shall be only for the period of suspension.
These bylaws may be amended by action of Township Council.
A. 
The Committee or Commission must be established by ordinance or resolution of the Township Council.
B. 
The committee or commission recognizes that its bylaws must be in accordance with the governance structure of the Township.