[New; N.J.S.A. 40A:9-133]
There shall be a Municipal Clerk appointed by the Mayor and Borough Council. The term of office of the Clerk shall be three years which shall run from the day of appointment in the year in which the Clerk was appointed.
[New; N.J.S.A. 40A:9-133]
No person shall be appointed as Borough Clerk unless that person shall have a Registered Municipal Clerk Certificate issued pursuant to N.J.S.A. 40A:9-133 et seq.
[New; N.J.S.A. 40A:9-165]
The compensation for the Municipal Clerk shall be established in the Salary Ordinance.
[N.J.S.A. 40A:9-133e]
The Municipal Clerk shall:
a. 
Act as secretary of the municipal corporation and custodian of the municipal seal and of all minutes, books, deeds, bonds, contracts, and archival records of the municipal corporation. The Borough Council may, however, provide by ordinance that any other specific officer shall have custody of any specific other class of record;
b. 
Act as secretary to the Borough Council, prepare meeting agendas prior to meetings of the Council, be present at all meetings of the Council, keep a journal of the proceedings of every meeting, retain the original copies of all ordinances and resolutions, and record the minutes of every meeting;
c. 
Serve as the chief administrative officer in all elections held in the Borough, subject to the requirements of Title 19 of the New Jersey Statutes Annotated;
d. 
Serve as the chief registrar of voters in the Borough, subject to the requirements of Title 19 of the New Jersey Statutes Annotated;
e. 
Serve as the administrative officer responsible for the acceptance of applications for licenses and permits and the issuance of licenses and permits, except where Statute or ordinance has delegated that responsibility to some other Borough officer;
f. 
Serve as coordinator and records manager responsible for implementing local archives and records retention programs as mandated pursuant to Title 47 of the New Jersey Statutes Annotated;
g. 
Perform such other duties as are now or hereafter imposed by Statute, by ordinance or by regulation.
[Ord. No. 76-3 §§ 1-3]
a. 
Creation of Position. There is hereby created the position of Deputy Municipal Clerk, to be appointed by the Mayor with the consent of the Borough Council for a term of one year, commencing January 1 annually and ending on December 31, or until a successor is appointed. Should the office become vacant during any term it shall be filled by similar appointment for the unexpired term.
b. 
Duties. The Deputy Municipal Clerk shall perform the duties of the Municipal Clerk in the absence or disability of the Clerk. At all other times the Deputy Clerk shall act as the assistant to the Municipal Clerk and be under the control and charge of the Municipal Clerk and shall perform such other duties and functions as are required by this office or the Borough Council.
c. 
Compensation. The compensation of the Deputy Clerk shall be designated by the ordinance salary.
[Ord. No. 87-3 Preamble]
The Governing Body has determined that the efficiency of administering the business affairs of the Borough of Elmer can be increased by the creation of the Office of Borough Administrator.
[Ord. No. 87-3 § I]
The Office of the Borough Administrator is hereby created.
[Ord. No. 87-3 § II]
The term of office shall be for a period of one year commencing on January 1st and ending on December 31st.
[Ord. No. 87-3, § III]
Appointment to the Office of Borough Administrator shall be made by the Mayor with the advice and consent of Borough Council.
[New]
The compensation of the Administrator shall be as established in the salary ordinance.
[Ord. No. 87-3 § V]
The Administrator shall perform such tasks as shall be assigned by the Mayor, which duties shall include, but shall not be limited to, acting as consultant to the Borough Clerk.
[Ord. No. 89-3 § 1]
There is hereby established in the Borough of Elmer, the position of Chief Financial Officer pursuant to the mandate of N.J.S.A. 40A:9-140.1 et seq. to carry out the duties set forth under N.J.S.A. 52:27BB-26 et seq. and N.J.S.A. 40A:9-140.1.
[Ord. No. 89-3]
Any person appointed to the position of Chief Financial Officer shall meet the requirements of N.J.S.A. 40A:9-140.1 et seq., subject to the statutory provisions for interim or temporary appointments and for persons entitled to tenure in such position.
[N.J.S.A. 40A:9-140.1; New]
It shall be the duty of the Chief Financial Officer to perform the duties of Municipal Treasurer, to attend to the proper fiscal administration of the Borough and to keep all necessary and proper accounts. The Chief Financial Officer shall carry out the responsibilities set forth under N.J.S.A. 52:27-BB-1 et seq. and N.J.S.A. 40A:9-140.1 et seq.
[N.J.S.A. 40A:9-140.10]
The Chief Financial Officer shall be appointed by the Mayor with the advice and consent of the Council. The term shall be four years, which shall run from January 1 in the year in which the Chief Financial Officer was appointed.
[N.J.S.A. 40A:9-140.10; New]
The Borough Council shall determine the compensation for the position of Chief Financial Officer as set forth in the salary ordinance and shall make necessary appropriations for payment of same.
[Ord. No. 2018-13]
a. 
Each Council member shall submit, in writing, a list of bills to be paid in between meetings of the Borough Council. That list can be a list for the fiscal year or the list can be submitted on an ad hoc basis for bills that must be paid in between meetings. This list must be submitted to the Chief Financial Officer of the Borough.
b. 
All bills to be paid must be accompanied by the appropriate voucher which has been executed by the vendor, the Council member in charge of said department, as well as any other officer required to sign vouchers for the approval of payments.
c. 
The bill, with all supporting documentation, must then be submitted to the Chief Financial Officer, for the purpose of certifying and approving the payment of this bill. The Chief Financial Officer is the approving officer for all bills to be paid by this method. Before the approving officer can approve a payment of a bill, the Council member requesting payment must sign the voucher for that bill.
d. 
The approving officer must certify that the work has been performed or the product has been received by the Borough and, based on information from the Chief Financial Officer, that there are proper and sufficient funds for this payment as well as legal authorization to pay same.
e. 
Once the claim has been approved and the approving officer has certified that the claim can be paid, the bill can be presented to the Chief Financial Officer or other agent of the Borough who is drawing the check for the payment of this claim. The checks must still be signed by all the appropriate parties as any other claim paid by the Borough.
f. 
As long as the procedure set forth in this § 2-9.6 is compliant, then the Mayor and Council shall ratify the payment of these bills at its next regular meeting.
[N.J.S.A. 40A:9-146; New]
The Mayor and Borough Council shall provide for the appointment of a Tax Assessor.
[N.J.S.A. 40A:9-148.1; New]
The Tax Assessor shall hold the Tax Assessor's Certificate provided for in N.J.S.A. 54:1-35.25 et seq. and shall have the duty of assessing property for the purpose of general taxation. Nothing in this section shall affect adversely the salary or tenure rights acquired pursuant to N.J.S.A. 54:1-35.31 or any other law. In accordance with the provisions of N.J.S.A. 54:3-16, the Assessor, when making assessments, shall be governed by directions by the County Tax Administrator. These directions shall be pursuant to rules adopted by the County Tax Board.
[New]
The Mayor and Borough Council shall determine the amount of compensation for the Tax Assessor in the salary ordinance.
[N.J.S.A. 40A:9-148; New]
The Tax Assessor shall hold office for a term of four years. Vacancies other than due to expiration of term shall be filled by appointment for the unexpired term.
[N.J.S.A. 40A:9-141; New]
Pursuant to N.J.S.A. 40A:9-141 et seq., the Mayor and Borough Council shall provide for the appointment of a Tax Collector.
[New]
No person shall be appointed or reappointed as Tax Collector unless he shall hold a Tax Collector's Certificate issued pursuant to N.J.S.A. 40:9-145.3. Any Tax Collector appointed pursuant to this section may obtain tenure pursuant to the provisions of N.J.S.A. 40A:9-144 or 40A:9-145. Any person who shall be reappointed Tax Collector subsequent to having received a Tax Collector's Certificate pursuant to N.J.S.A. 40A:9-144.3 and having served as Tax Collector or who has performed the duties of Tax Collector for not less than four consecutive years immediately prior to such reappointment shall have acquired tenure and shall hold his or her office during good behavior and efficiency and shall be removed only for good cause shown and after a proper hearing before the Director of the Division of Taxation or his designee in accordance with the provisions of N.J.S.A. 40A:9-145.8.
[N.J.S.A. 40A:9-142; New]
The Tax Collector shall hold his office for a term of four years from January 1 next following his appointment. Vacancies other than due to the expiration of term shall be filled by appointment for the unexpired term.
[New]
The Mayor and Borough Council shall determine the amount of compensation for the Tax Collector in the salary ordinance.
[New]
In accordance with N.J.S.A. 40A:9-139 there is hereby created by the Borough of Elmer the position of Borough Attorney.
[New]
The Borough Attorney shall be a duly licensed attorney-at-law of the State of New Jersey.
[New]
The Borough Attorney shall be appointed by the Mayor with the confirmation of the Borough Council, and shall hold such position for a term of one year from January 1 of the year in which the appointment is made.
[New]
a. 
The Borough Attorney shall serve as legal advisor to the Governing Body and to the Borough officers and employees on matters pertaining to their duties, shall represent the Borough in litigations except where the Borough Council directs otherwise, shall draft all contracts, ordinances or other documents needed by the Borough and shall render such other legal services as may be required by the Borough Council.
b. 
It shall be the duty of the Attorney to see to the full enforcement of all judgments or decrees rendered or entered in favor of the Borough and of all similar interlocutory orders.
c. 
It shall be the duty of the Attorney to see to the completion of all special assessment proceedings and condemnation proceedings.
[New]
All papers, documents, memorandum, and other materials relating to prosecution or to the duties of the Borough Attorney shall be and shall remain the property of the Borough.
[New]
The compensation for the Borough Attorney shall be established in the salary ordinance.
[N.J.S.A. 40A:9-140; New]
The Borough Engineer shall be appointed by the Mayor with the advice and consent of the Council. The Borough Engineer shall, prior to his/her appointment, hold a degree in civil engineering from a recognized school or college of engineering, be licensed in the State of New Jersey, and be qualified by further training and experience of at least five years in responsible engineering work.
[New]
The Borough Engineer shall:
a. 
Have general supervision over all matters relating to the construction, management, maintenance and operation of the physical properties of the Borough.
b. 
Direct and supervise the preparation of plans and specifications.
c. 
Provide for the Borough's traffic engineering needs.
d. 
Provided all engineering and mechanical services required by any department, office or agency of the Borough, except the communications systems of the Police Department and the Fire Department.
e. 
Supervise the construction, reconstruction, maintenance and repair of all public streets within the limits of the Borough. The Borough Engineer shall also regulate street openings, the construction, alteration and repair of sidewalks, curbs and gutters, and encroachments by objects and structures above and below public streets and sidewalks, to prevent interference with the public use thereof and to maintain reasonable standards of maintenance and repair. The Borough Engineer shall also be responsible for the supervision of street cleaning and snow removal on all Borough streets.
f. 
Provide for the construction, reconstruction, maintenance and repair of sanitary and storm sewerage systems within the limits of the Borough.
[New]
The Borough Engineer shall receive the compensation as may be fixed in the salary ordinance.
[New]
a. 
Position Established. The position of Emergency Management Coordinator is hereby created pursuant to N.J.S.A. App.A.9-40.1.
b. 
Duties.
1. 
The Emergency Management Coordinator shall be responsible for the development, coordination and activation of a municipal mutual aid and emergency management plan; shall request, when needed, emergency management facilities and services available from the County and State governments, and shall perform such duties as the Governing Body may direct.
2. 
Whenever, in the opinion of the Coordinator, a disaster has occurred or is imminent in the Borough of Elmer, he shall proclaim a State of Local Disaster Emergency within the Borough. The Emergency Management Coordinator, in accordance with regulations promulgated by the State Director of Emergency Management, shall be empowered to issue and enforce such orders as may be necessary to implement and carry out emergency management operations and to protect the health, safety and resources of the residents of the Borough.
[Ord. No. 76-3 § 1]
a. 
Findings. The Borough Council hereby finds and determines that it is necessary and advisable for the efficient conduct of the affairs of the Borough and more particularly, to facilitate the operation of the various offices in the Borough by providing the assistance of a deputy to the existing office and that the offices of the deputy hereinafter designated should be created.
b. 
Creation of Position. There is hereby created the office of Deputy Collector of Taxes, Treasurer, Water Collector and Water Treasurer.
c. 
Appointment. The Borough Council hereby appoints a Deputy Collector of Taxes, Treasurer, Water Collector and Water Treasurer. The term of such office shall be for one year, commencing January 1 of each year and ending on December 31 or until his successor is appointed. Should the office become vacant during any term, it shall be filled by a similar appointment but for the unexpired term.
[Ord. No. 79-6 § 1]
a. 
Findings. The Mayor and Borough Council of the Borough of Elmer have determined that it would be in the best interests of the Borough if there existed the office of Deputy Registrar of Vital Statistics.
b. 
Office Created. The office of Borough of Elmer Deputy Registrar of Vital Statistics is hereby created.
c. 
Term. The term of this office shall be not more than one year.
d. 
The office shall be filled by appointment of the Mayor with approval of Borough Council.
[Ord. No. 2012-3]
a. 
The position of General Maintenance is hereby created. Appointment to the position of General Maintenance shall be made by the Mayor with the advice and consent of Borough Council.