A.
During the application process, upon receiving from the Township
a statement of the financial responsibility for municipal services
requested or required, the applicant shall be able to request a waiver,
based on value or category of municipal services provided.
(1)
Example No. 1, "Value" — The total for municipal services is
anticipated to be $10,000. The applicant proposes to provide a piece
of parks equipment to the Township valued at $4,000. The statement
of financial responsibility would be reduced to $6,000.
(2)
Example No. 2, "Category" — The total for municipal services
is anticipated to be $10,000. Included in the total cost is $2,000
for the refuse and recycling services. The applicant proposes to have
a nonmunicipal provider such as Waste Management provide refuse and
recycling services. The statement of financial responsibility will
be reduced to $8,000. During the event, should the nonmunicipal provider
fail to perform services, and the municipality is required to take
command of the service, the fee for the category will be reinstated,
regardless of any out-of-pocket fees the applicant may have incurred
with the nonmunicipal provider.
B.
To be considered for a waiver, the application must be completed
and approved as-is or as-modified by the Township Council prior to
receiving permit approval.
(1)
Example - The applicant shall not wait until after the event to make
a request to the Township Council for municipal fees to be forgiven.
C.
The following are situations where an applicant can apply for a waiver
of municipal fees.
(1)
Use of nonmunicipal resources.
(a)
To be considered for a waiver of a municipal fee, the application
must include a certification, signed and approved by the respective
municipal department head, that the services procured by a nonmunicipal
entity meets the standards and requirements under local, state or
federal regulations and the applicant is waiving their request for
municipal services.
(b)
Should waived municipal services be requested or required during
the event, the applicant shall be responsible for municipal fees incurred.
(2)
Municipal support.
(a)
To be considered for a waiver of municipal fees, the application
must include a proposed list of municipal support that the applicant's
organization has agreed to provide or supply to the Township within
12 months following the event.
(b)
The items on the applicant's list shall be numbered and
arranged in order of supply to the Township, with Item 1 on the list
being the first to be provided.
(c)
The total value of listed goods and services shall equal, dollar
for dollar, the value of the statement of the financial responsibility
for municipal services, either requested or required.
(d)
Waivers granted accepting an applicant's proposed municipal
support in lieu of payment shall be awarded by resolution of the Township
Council and included with the application.
(e)
While the applicant can propose the type of municipal support
to be provided by the organization, Township officials can make a
recommendation as to what type of support is best to serve the community.
The applicant may be required to amend, add, delete, or supplement
items on the list as a condition of approval.
A.
The application fee is a nonrefundable municipal fee that is exempt
from being waived, and must be included with application to reimburse
the Township for its reasonable and necessary costs in receiving,
processing and reviewing special event applications.
B.
Administrative fees due by the applicant prior to hosting a special
event are exempt from being waived. These fees are based on the type
of event being hosted and permits needed, including but not limited
to the following: health inspection fees, Fire Official fees (fireworks),
alcohol sales areas (beer gardens), and park facility agreements.
C.
Also exempt from being waived are planned or unplanned related costs
associated with a special event, including but not limited to:
(1)
Nonmunicipal vendor fees;
(2)
Off-duty police services;
(3)
Emergency medical services - ambulance and first aid;
(4)
Municipal, state or federal fines assessed;
(5)
Insurance premiums and bonding costs;
(6)
Nonrefundable deposits, interest or late fees; and
(7)
Private property usage agreement fees.
