[Ord. No. 2061, 8-17-2020]
A. The
City Administrator shall be appointed at the recommendation of the
Mayor with the consent of a majority vote of the Board of Aldermen.
The appointment may be for an indefinite or definite term of office
and may be accompanied by a contract of employment.
B. The
City Administrator need not be a resident of the City.
[Ord. No. 2061, 8-17-2020]
A. The
office of City Administrator shall be a full-time salaried position,
and the City Administrator shall devote full-time to the performance
of the duties of the office. The City Administrator shall not hold
outside employment for remuneration except with the approval and consent
of the Mayor and Board of Aldermen.
B. The
City Administrator shall be afforded all of the benefits that are
set forth in the City's Employee Manual.
[Ord. No. 2061, 8-17-2020]
A. The
City Administrator shall meet the minimum qualifications as set forth
in Section 77.044, RSMo., as amended.
B. It
is desirable that the City Administrator possess the skills, experience
and education as described in the adopted job description for this
position attached hereto as Exhibit A and held on file in the City
offices.
[Ord. No. 2061, 8-17-2020]
A. The
City Administrator shall:
1. Be the Chief Administrative Assistant to the Mayor and shall have
general superintending control over the administration and management
of government business, officers and employees of the City, subject
to the direction and supervision of the Mayor.
2. Not have superintending control over the City Attorney, Assistant
City Attorneys, Prosecuting Attorney, Special Prosecuting Attorneys,
Municipal Judge or Special Counsel.
3. Develop a plan of organization to establish areas of responsibility,
lines of authority and formal channels of communication. The Mayor
and Board of Aldermen shall retain the ability to communicate directly
with all City employees and officials about City business, however,
the Mayor and Board of Aldermen shall follow any code of conduct adopted
by the City.
4. Establish short and long range goals for the City with the approval
of the Mayor and Board of Aldermen. S/he shall prepare or assist in
the preparation of the proposed annual budget, budget review and capital
improvements plans and long range plans. S/he shall, with the assistance
of the City Clerk, bookkeeper, staff and all department heads, prepare
and present an estimate of the financial needs and resources of the
City for each ensuing year and shall prepare a program of activities
within the financial power of the City, embodying in it a budget document
with proper supporting schedules and analyses.
5. Be vested of all of the powers and duties as described in this Chapter,
the adopted job description and the City's Employee Manual.
6. Designate himself/herself or some other officer or employee to perform
the duties of any office or position in the administrative service
under his/her control which is vacant or which lacks administration,
due to the absence or disability of the incumbent. Such designation
shall be in effect until the incumbent resumes his/her duties.
7. Attend substantially all meetings of the Board of Aldermen and assemble
detailed reports pertinent to the agenda with recommendations of various
committees concerning the matter to be considered. Direct and participate
in preparation of the agenda for the Board of Aldermen and Committees.
8. Be the Purchasing Agent for the City of Valley Park pursuant to Section
140.010 and all purchases pursuant to that Section shall be made under his/her direction and supervision, and all such purchases shall be made in accordance with purchasing rules and procedures approved by the Board of Aldermen.
9. Act As The Human Resources Director Of The City. The City Administrator
shall have the power to appoint and remove (in accordance with the
Employee Manual regulations approved by the Board of Aldermen) all
subordinate employees of the City of Valley Park. The City Administrator
shall make recommendations of appointment and removal of department
heads. The City Administrator shall also:
a. Recommend the establishment and maintenance of personnel programs
employing sound personnel policies and practices which are internally
consistent and externally competitive.
b. Promote the organization and continuing development of a competent
City staff.
c. Design, prepare and submit for review and adoption by the Board of
Aldermen personnel procedures, position classifications and compensation
schedules for employees covered in the City's personnel program.
d. Prescribe the functions and duties of officers and employees of the
City not otherwise prescribed by any ordinance of the City.
e. Recommend to the Mayor and Board of Aldermen appointment, promotion
or removal from service all officers, who are not elected to office,
and employees of the City, except as otherwise provided by law or
City ordinance.
10. Provide for periodic reports to the Mayor and Board of Aldermen on
all aspects of the City's activities.
11. Provide for meaningful relationships and communications between the
City and its residents.
12. Provide for a sound, stable and realistically economical insurance
and bonding program for all aspects of the City liability and risk.
13. Coordinate the activities of all departments, agencies and offices.
14. Prescribe such rules and regulations as are necessary for the conduct
of the City's departments, agencies and offices, and revoke, suspend
or amend any rule or regulation of any City department, agency or
office.
15. Be accountable to the Mayor and Board of Aldermen for any actions
taken when requested to do so, and at all times be subject to the
supervision, direction and control of the Mayor subject to review
by the Board of Aldermen.
16. Perform related duties as required by the Mayor and Board of Aldermen
not inconsistent with the Statutes of the State of Missouri and the
ordinances of the City of Valley Park.
17. Assist the City Attorney on court cases, complaints, and claims involving
the City and cooperate to draft ordinances and changes to City Code.
18. Attend all Committee meetings unless excused by the Committee Chair.
Serve as liaison between the Mayor and Board of Aldermen and the various
committees, boards and commissions of the City and their members.
If the event of absence or unavailability, appoint someone to attend
in his/her place.
19. Establish such administrative rules and regulations, not inconsistent
with law or established City policy, as may be necessary or proper
for the efficient and economical conduct of the business of the City.
20. Along with the Mayor, designate the process for representing the
City's interests before the media and other public jurisdictions.
Lobby of behalf of the City's interests.
[Ord. No. 2061, 8-17-2020]
A. The
City Administrator shall receive as compensation for the performance
of the duties of this office an amount set by the approved pay compensation
plan and performance evaluation system. The Mayor shall recommend
an annual salary, which is described in the adopted pay compensation
plan. This recommended annual salary must be approved by the Board
of Aldermen. The City Administrator may be provided a contract of
employment.
B. At
least once a year after the appointment of the City Administrator,
the Mayor and President of the Board of Aldermen shall evaluate the
performance of the City Administrator. This evaluation shall be made
part of the confidential personnel file of the City Administrator.
[Ord. No. 2061, 8-17-2020]
A. The
Board of Aldermen may remove the City Administrator from office in
accordance with the following procedures:
1. The City Administrator may be removed or suspended on recommendation
of the Mayor with consent of a majority of the Board of Aldermen,
or by the two-thirds (2/3) vote of the Board of Aldermen on its own
initiative.
2. In such a case, the Mayor and Board of Aldermen shall grant the City
Administrator a closed hearing. Prior to holding the closed hearing
and upon recommendation of the Mayor with consent of a majority of
the Board of Aldermen or by two-thirds (2/3) vote of the Board of
Aldermen on its own initiative, the City Administrator may be suspended
with full compensation and benefits. This suspension shall not exceed
forty-five (45) days.
3. After the closed meeting, the Board of Aldermen may adopt a final
resolution of removal, without stating a reason for such removal.
An affirmative vote of a majority of the Board of Aldermen is required
to make the resolution effective.
4. The removal of the City Administrator may be made effective immediately.