[Ord. #75-03, § 1; 1958 Code § 2.22-5]
The order of names of candidates for elective public office in the City shall be determined by lot, conducted by the City Clerk, and the names shall be placed on the ballot as determined by the lot drawing.
[Added 4-5-2021 by Ord. No. 2021-03]
a. 
Purpose and Authority. The purpose of this section is to require the filing of Campaign Disclosure Statements by elected officials, candidates, or committees electronically. The City Council enacts this section in accordance with the authority granted to cities by State law. This section is intended to supplement, and not conflict with, the Political Reform Act.
b. 
Findings. Pursuant to California Government Code Section 84615, the City of Albany hereby finds that the online or electronic filing system required by this section will operate securely and effectively and will not unduly burden filers. Said system promotes the use of electronic filing of campaign forms required by the State of California to provide for a streamlined paperless and secure system to meet the demand for digital and transparent systems.
c. 
General.
1. 
Any elected officer, candidate, committee, or other person required to file statements, reports, or other documents ("statements") as required by Chapter 4 of the Political Reform Act (California Government Code Section 84100 et seq.) may file such statements using the City Clerk's online filing system according to procedures established by the City Clerk. These procedures shall ensure that the online filing system complies with the requirements set forth in Section 84615 of the Government Code. Elected officers, candidates, or committees required to file statements must file such statements using the City Clerk's online filing system, unless exempt from the requirement to file online pursuant to Government Code Section 84615, as may be amended from time to time.
2. 
In any instance in which an original statement, report or other document must be filed with the California Secretary of State and a copy of that statement, report or other document is required to be filed with the City Clerk, the filer may, but is not required to, file the copy electronically in the City Clerk's online filing system.
3. 
The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.
4. 
The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Section 84602(a)(2) of the California Government Code and that is compatible with the Secretary of State's system for receiving an online or electronic filing.
5. 
The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004 of the Government Code.
6. 
The City Clerk's office shall maintain for a period of at least 10 years commencing from the date filed, or other period required by law, a secured, official version of each online or electronic statement, report, form, or other document on the City Clerk's online filing system, which shall serve as the official version of that record for purpose of audits and any other legal purpose. Data that has been maintained for at least 10 years may then be archived in a secure format.
d. 
Procedures for Utilizing Online Filing.
1. 
Electronic filing is mandatory unless the officer, candidate, or committee is exempt as described in Section 2-30.10c,1 or California Government Code 84615.
2. 
Any elected officer, candidate, or committee who has electronically filed a statement using the City Clerk's online filing system is not required to file a copy of that document in paper format with the City Clerk.
3. 
The City Clerk or the online filing system shall issue an electronic confirmation that notifies the filer that the statement was received, the notification shall include the date and the time that the statement was received and the method by which the filer may view and print the data received by the City Clerk. The date of filing for a statement filed online shall be the day that it is received by the City Clerk.
4. 
If the City Clerk's online filing system is not capable of accepting a statement due to technical difficulties, an elected officer, candidate, or committee shall file that statement in paper format with the City Clerk.
5. 
The online filing system shall enable electronic filers to complete and submit filings free of charge.