[Adopted 8-13-1991 by Ch. No. 983 as §§ 2-36 through 2-39 of the 1991 Code]
In order to effectively carry out the duties prescribed by the Town Charter, the Department of Finance is organized into the following functional divisions, each of which is supervised by and is responsible to the Director of Finance:
A. 
The Division of Accounts, supervised by the Controller, to whom is delegated the operational responsibilities for accounting prescribed by the Charter for the Director of Finance.
B. 
The Treasury Division, supervised by the Treasury Officer, to whom is delegated the operational responsibilities of Treasurer and Tax Collector as prescribed by the Charter for the Director of Finance.
C. 
(Reserved)[1]
[1]
Editor's Note: Former Subsection C, that provided for a Purchasing Division, was repealed 2-13-2006 by Ch. 1564.
D. 
The Personnel Division, supervised by the Personnel Officer, who shall perform all personnel functions for the Town as directed by the Director of Finance.
The duties and responsibilities of the Director of Finance and the heads of the divisions of the Department of Finance are:
A. 
Director of Finance:
(1) 
Supervise all finance activities.
(2) 
Advise the Town Manager on fiscal policy.
(3) 
Manage retirement and other Town investments.
(4) 
Manage debt administration.
(5) 
Prepare interim and annual financial reports.
(6) 
Perform other duties as directed by the Town Manager.
B. 
Controller:
(1) 
Supervise Division of Accounts.
(2) 
Preaudit all purchase orders, receipts and disbursements.
(3) 
Prepare payrolls.
(4) 
Prepare and issue all checks.
(5) 
Maintain general accounting records.
(6) 
Maintain or supervise cost accounts.
(7) 
Bill property and other taxes, special assessments, and utility or other service charges.
(8) 
Maintain inventory records of all municipal property.
(9) 
Perform other duties as directed by the Director of Finance.
C. 
Treasury Officer:
(1) 
Supervise Treasury Division.
(2) 
Collect all taxes, special assessments, utility bills, and other revenues.
(3) 
Administer tax sales.
(4) 
Maintain custody of all Town funds.
(5) 
Disburse Town funds on proper vouchers.
(6) 
Perform other duties as directed by the Director of Finance.
D. 
(Reserved)[1]
[1]
Editor's Note: Former Subsection D, Purchasing Contracting Officer, was repealed 2-13-2006 by Ch. No. 1564.
E. 
Personnel Officer:
(1) 
Maintain personnel classification and pay plans.
(2) 
Conduct personnel recruitment and selection.
(3) 
Maintain personnel records.
(4) 
Administer labor contracts.
(5) 
Administer retirement programs.
(6) 
Certify payrolls.
(7) 
Conduct employee training programs.
(8) 
Perform other duties as prescribed by the Director of Finance.
Nothing in this article shall be construed as relieving the Town Manager and the Director of Finance from responsibility and accountability for the performance of duties as prescribed by the Town Charter.
Nothing in this article shall be construed as authorizing the hiring of additional personnel for any positions within the Department of Finance, until such personnel have been specifically authorized by the inclusion of the position in a budget document which has received the approval of the Town Council, provided that positions funded wholly by nonlocal funding sources may be filled by the Town Manager for periods not to exceed one year without Town Council approval; however, no position thus filled may be converted to the Finance Department payroll without the approval of the Town Council of an appropriate budget appropriation; and provided that the Town Manager may transfer personnel between Finance Department divisions and other departments in a manner consistent with good personnel management practices, and within the constraints imposed by labor contracts to achieve the optimum utilization of available manpower.