[Amended by 4-24-1982 ATM, Art. 25]
An audit of the accounts of the Town shall be
made periodically as determined by the Board of Selectmen, state or
federal regulations and requirements; in no case shall the Town be
audited less than once every three years.
Each officer, board, committee or department
authorized to spend money shall, 10 working days after the close of
the fiscal year, transmit to the Town Accountant all unpaid bills
outstanding as of that date.
Every officer, board, committee or department
shall pay unto the Treasurer of the Town, not later than 30 days from
the receipt thereof, all amounts received by him or them on behalf
of the Town, except as otherwise provided by law, and shall also make
a true return thereof to the Town Accountant stating the accounts
upon which such amounts were received. The Town Treasurer shall deposit
all income not later than 10 days subsequent to its receipt.
Except as otherwise provided by law, the Selectmen
shall have custody of all bonds, deeds, titles, insurance policies,
copies of surveys, studies, reports and other similar documents owned
by the Town. The Town Accountant shall have custody of all contracts.
[Added by 5-30-2017 ATM,
Art. 8]
A. Purpose: This bylaw establishes and authorizes revolving funds for
use by Town departments, boards, committees, agencies or officers
in connection with the operation of programs or activities that generate
fees, charges or other receipts to support all or some of the expenses
of those programs or activities. These revolving funds are established
under and governed by MGL c. 44, § 53E 1/2.
B. Expenditure limitations: A department or agency head, board, committee
or officer may incur liabilities against and spend monies from a revolving
fund established and authorized by this bylaw without appropriation
subject to the following limitations:
(1) Fringe benefits of full-time employees whose salaries or wages are
paid from the fund shall also be paid from the fund.
(2) No liability shall be incurred in excess of the available balance
of the fund.
(3) The total amount spent during a fiscal year shall not exceed the
amount authorized by Town Meeting on or before July 1 of that fiscal
year, or an increased amount of that authorization that is later approved
during the fiscal year by the Selectmen and Finance Committee.
C. Interest: Interest earned on monies credited to a revolving fund
established by this bylaw shall be credited to the general fund.
D. Procedures and reports: Except as provided in MGL c. 44, § 53E
1/2 and this bylaw, the laws, charter provisions, bylaws, rules, regulations,
policies or procedures that govern the receipt and custody of Town
monies and the expenditure and payment of Town funds shall apply to
the use of a revolving fund established and authorized by this bylaw.
The Town Accountant/Finance Director shall include a statement on
the collections credited to each fund, the encumbrances and expenditures
charged to the fund and the balance available for expenditure in the
regular report the Town Accountant/Finance Director provides the department,
board, committee, agency or officer on appropriations made for its
use.
E. Authorized revolving funds: The table establishes:
(1) Each revolving fund authorized for use by a Town department, board,
committee, agency, or officer;
(2) The department or agency head, board, committee or officer authorized
to spend from each fund;
(3) The fees, charges and other monies charged and received by the department,
board, committee, agency or officer in connection with the program
or activity for which the fund is established that shall be credited
to each fund by the Town Accountant/Finance Director;
(4) The expenses of the program or activity for which each fund may be
used;
(5) Any restrictions or conditions on expenditures from each fund;
(6) Any reporting or other requirements that apply to each fund; and
(7) The fiscal years each fund shall operate under this bylaw.
A
Revolving Fund
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B
Department, Board, Committee, Agency or Officer Authorized
to Spend from Fund
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C
Fees, Charges or Other Receipts Credited to Fund
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D
Program or Activity Expenses Payable from Fund
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E
Restrictions or Conditions on Expenses Payable from
Fund
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F
Other Requirements/ Reports
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G
Fiscal Years
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Library Revolving Fund
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Library Board of Trustees
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Receipts from use of the Library copiers, printers
and facsimile machines
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Expenses related to maintaining Library copiers, printers
and facsimile machines and purchasing supplies related thereto
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Salaries or wages of full-time employees shall be paid
through annual budget appropriation
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N/A
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Fiscal Year 2018 and subsequent years
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