Township of East Caln, PA
Chester County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Supervisors of the Township of East Caln 7-9-1969 by Ord. No. 1969-3. Amendments noted where applicable.]

§ 24-1 Creation of office of Township Manager.

The office of Township Manager is hereby created by the Township of East Caln.

§ 24-2 Appointment and removal.

The Manager shall be appointed for an indefinite term by a majority of all the members of the Board of Supervisors. The Manager shall serve at the pleasure of the Board of Supervisors and may be removed at any time by majority vote of all its members. At least 30 days before such removal becomes effective, the Board of Supervisors shall furnish the Manager with a written statement setting forth its intention to remove him and the reasons therefor.

§ 24-3 Qualifications.

[Amended 7-11-1973 by Ord. No. 1973-9]
The Manager shall be chosen solely on the basis of his executive and administrative abilities, with special reference to his actual experience in or his knowledge of accepted practices in respect to the duties of his office as herein outlined.[1]
[1]
Editor's Note: Original Art. IV, Manager's bond, which immediately followed this section, was deleted at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 24-4 Manager's compensation.

[Amended 7-11-1973 by Ord. No. 1973-9; 12-19-1973 by Ord. No. 1973-13]
The Board of Supervisors shall fix the salary of the Township Manager, from time to time, by resolution.

§ 24-5 Powers and duties of the Manager.

[Amended 7-11-1973 by Ord. No. 1973-9]
A. 
The Manager shall be the Chief Administrative Officer of the Township and shall be responsible to the Board of Supervisors as a whole for the proper and efficient administration of the affairs of the Township. His powers and duties shall relate to the general management of all Township business not expressly by statute imposed or conferred upon other Township Officers.
B. 
Subject to recall by ordinance of the Board of Supervisors, the powers and duties of the Township Manager shall include the following general duties and powers:
(1) 
He shall supervise and be responsible for the activities of all Township departments.
(2) 
He shall, with the prior approval of the majority of the Board of Supervisors, hire and, when necessary for the good of the service, shall suspend or discharge all employees under his supervision, provided that persons covered by the civil service provisions of the Township Code shall be hired, suspended or discharged in accordance with such provisions; provided further that the Manager shall report, at the next meeting thereafter of the Board of Supervisors, any action taken by this authority.
(3) 
He shall prepare and submit to the Board of Supervisors before the last meeting in September an administrative budget for the next fiscal year and an explanatory budget message. In preparing the budget the Manager, or an officer designated by him, shall obtain from the head of each department agency, board or officer, estimates of revenues and expenditures and other supporting data as he requests. The Manager shall review such estimates and may revise them before submitting the budget to the Board of Supervisors. Final Township budget preparation shall be a function of the Township Treasurer and the Manager will assist him in this preparation.
(4) 
He shall assist the Treasurer in the administration of the budget after its adoption by the Board of Supervisors.
(5) 
He shall hold such other Township offices or head one or more of the Township departments as the Board of Supervisors may from time to time direct including, but not limited to, Zoning Officer, Building Inspector, Secretary, Treasurer or other office not incompatible with the office of Manager.
(6) 
He shall attend all meetings of the Board of Supervisors and its committees with the right to take part in the discussion and he shall provide notice of all special meetings of the Board of Supervisors or its committees.
(7) 
He shall prepare the agenda for each meeting of the Board of Supervisors and supply facts pertinent thereto.
(8) 
He shall keep the Board of Supervisors informed as to the conduct of Township affairs, submit periodic reports as the Board of Supervisors requests and make such recommendations to the Board of Supervisors as he deems necessary.
(9) 
He shall submit to the Board of Supervisors, as soon as possible after the close of the fiscal year, a complete report on administrative activities of the Township for the preceding year.
(10) 
He shall see that the provisions of all action under ordinances, franchises, leases, permits and privileges granted by the Township are observed.
(11) 
He may employ, by and with the approval of the Board of Supervisors, experts and consultants to perform work and to advise in connection with any of the functions of the Township.
(12) 
He shall attend to the letting of contracts, with prior approval of the majority of the Board of Supervisors, in due form of law and he shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Township office by statute.
(13) 
He shall be the Purchasing Officer of the Township and he shall purchase, in accordance with the provisions of the Township Code, all supplies and equipment for the various agencies, boards, departments and other offices of the Township. He shall keep an account of all purchases and shall, from time to time or when directed by the Board of Supervisors, make a full written report thereof. He shall also issue rules and regulations, subject to the approval of the Board of Supervisors, governing the requisition and purchasing of all Township supplies and equipment. Notwithstanding anything herein contained to the contrary the Township Manager shall not have the power and authority to make purchases or to enter into contracts where, according to the Second Class Township Code advertising is required, except with the prior approval of the majority of the Board of Supervisors.
(14) 
All complaints regarding services or personnel of the Township shall be referred to the Office of the Manager. He, or an officer designated by him, shall investigate and dispose of such complaints, and the Manager shall report thereon to the Board of Supervisors.
(15) 
Township Code in this document shall be interpreted to include temporary procedural rules adopted by the Board of Supervisors.
C. 
In addition to the foregoing the Township Manager shall have the following specific duties:
(1) 
Open and be in attendance at the Township Building during the hours specified by the Board of Supervisors, except when necessarily absent on Township business. In the event of emergency or other special requirement he shall be in attendance or available as directed by the Chairman of the Board of Supervisors.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
(2) 
Maintain file of purchase orders.
(a) 
Follow up to see that all goods and services comply with specifications and are delivered within the necessary time limits.
(3) 
Maintain a file of all requests for action by the Board of Supervisors, Planning Commission, Zoning Board or other agency and see that all legal requirements are complied with and expedite necessary action.
(4) 
Maintain a follow up file on actions and reports ordered by the Board of Supervisors.
(a) 
Expedite the performance of such actions or submission of reports.
(b) 
Report status and completion of such actions and reports to the Board of Supervisors.
(5) 
Maintain file and record of Board action on meeting agenda items.
(6) 
Attend County and State Township Association meetings, as directed.
(7) 
Attend intercommunity committee and agency meetings as directed.
(8) 
Get mail from post office.
(9) 
Inspect all work done for the Township calling Township Engineer as required.
(10) 
Oversee the general file system and police the file security.