Borough of Northvale, NJ
Bergen County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Northvale 7-8-1981 by Ord. No. 484. Amendments noted where applicable.]

§ 54-1 Establishment; address.

There is hereby established in and for the senior center of the Borough of Northvale a Board of Trustees (hereinafter referred to as "Board"), which Board shall have the responsibilities, duties and authority as hereinafter set forth and which shall otherwise be known as the "Board of Trustees of the James F. McGuire Memorial Senior Citizens Center." The principal address of the said Board shall be 116 Paris Avenue, Northvale, New Jersey, 07647, or such other place as may from time to time be established.

§ 54-2 Membership; terms of office.

A. 
The membership of the Board of Trustees shall consist of, for convenience in designating the manner of appointment, the following classes:
(1) 
Class I: the Mayor, and his term shall coincide with his term of elected office; provided, however, that the Mayor may decline appointment to the Board of Trustees of the Senior Citizens Center or resign therefrom in his/her discretion.
[Amended 7-9-2003 by Ord. No. 786-2003]
(2) 
Class 2: a member of the Council, to be appointed by it. The term of this Class 2 member shall be one year.
(3) 
Class 3: one of the officials of the municipality other than a member of the governing body, to be appointed by the Mayor with the confirmation of the Council. The term of the Class 3 member shall be one year.
(4) 
Class 4: 12 persons to be appointed by the Mayor with the confirmation of the Council. Subsequent to January 1, 1993, all Class 4 Trustees of the James F. McGuire Memorial Citizens Center shall serve for terms of three years, with an initial appointment by the Council of four members selected randomly to serve initial terms of one year, four members selected randomly to serve initial terms of two years and an additional four members selected randomly to serve initial terms of three years. Thereafter, all members shall serve three-year terms.
[Amended 9-9-1992 by Ord. No. 650-92]
B. 
The Class 4 members shall hold no other municipal office, whether appointed or elected. The appointing authority shall, to every extent practicable, assure that the Class 4 members represent a variety of community interests and institutions. The Board shall appoint a Chairman, who shall be a Class 4 member.
C. 
The Mayor and Council shall fill any vacancies that may occur for the unexpired term only.
D. 
All appointments heretofore made by the appointing authority from January 1, 1981, until the effective date of this chapter shall be deemed valid as if made pursuant to the provisions contained herein, and to that extent, this chapter is retroactive to January 1, 1981.

§ 54-3 Voting.

Each member of the Board of Trustees shall be entitled to one vote on all matters during a regular or special meeting at which said member is present, and provided that a quorum is present at the time of such meeting.

§ 54-4 Quorum.

Eight members shall constitute a quorum for the purposes of the transaction of any official business of the Board. In order for any matter to be acted upon, a majority vote of a quorum shall be necessary.

§ 54-5 Officers.

The meetings of the Board of Trustees shall be chaired by the Chairman. The Board, at its annual organizational meeting to be held in January of each year, shall elect from its members a Chairman, a Vice Chairman, a Secretary and a Treasurer. The Vice Chairman shall assume and perform all of the duties and responsibilities of the Chairman in the absence of the latter. The Chairman shall preside at all meetings of the Board and is eligible to vote on all matters coming before the Board. The Chairman shall appoint all committees and the Chairmen thereof, subject to approval of the entire Board of Trustees. The Secretary shall be responsible for the scheduling of all meetings and, in consultation with the Chairman, have the responsibility for the preparation of all agendas and minutes. The Treasurer shall keep such records of funds received and expended, prepare an annual budget and do such other financial recordkeeping as is deemed necessary.

§ 54-6 Meetings.

[Amended 4-14-2010 by Ord. No. 875-2010]
Regular meetings of the Board of Trustees shall be held no fewer than four times during the year, the dates of which shall be determined by the Chairman subject to the approval of the Board of Trustees at the organizational meeting. There shall be no more than two months intervening between meetings. Special meetings may be called by the Chairman or, in his absence, by the Vice Chairman on written notice to the membership of the Board of Trustees at least three days prior to the special meeting. Such notice shall include the agenda of the special meeting.

§ 54-7 Agenda.

In the notification of each regular or special meeting, the subjects to be considered at the meeting shall be specified. The agenda shall be prepared by the Secretary in consultation with the Chairman and shall include all items submitted to the Board by its members and by the public.

§ 54-8 Secretary.

The duties of the Secretary of the Board of Trustees shall be as follows:
A. 
To take the minutes of all regular and special meetings and to make the minutes available to the Chairman in sufficient time so that they may be mailed to the members prior to the next scheduled meeting.
B. 
To receive and bring to the meeting all relevant correspondence.
C. 
To preside at all Board meetings when both the Chairman and Vice Chairman are not present.
D. 
To assist in the preparation of the annual report of the Board of Trustees activities.
E. 
To perform all such other duties as may be requested by the Mayor and Council of the Borough of Northvale or the Chairman of the Board of Trustees.

§ 54-9 Treasurer.

The duties of the Treasurer of the Board of Trustees shall be as follows:
A. 
To maintain an up-to-date ledger of all income and expenditures.
B. 
To prepare a report of current balances for each meeting of the Board of Trustees.
C. 
To be responsible for the preparation of an annual budget for the center for submission to the Mayor and Council of Northvale.
D. 
To perform all such other duties as may be requested by the Mayor and Council of the Borough of Northvale or the Chairman of the Board of Trustees.

§ 54-10 Responsibilities.

The Board of Trustees shall be responsible to the Mayor and Council of the Borough of Northvale on all matters relating to the development, administration and execution of senior citizens activities within the senior citizens complex.

§ 54-11 Specific responsibilities.

A. 
The Board of Trustees shall be responsible for:
(1) 
Administration, finance, personnel, programming, developing, public and community relations.
(2) 
Recommending to the Mayor and Council any suitable individuals to fill vacancies on the Board, the Senior Center Director and any other changes as they become available.
(3) 
Developing a list of the needs of the senior citizens in the area and determining the manner in which the facilities of the senior citizens center may be utilized to meet such needs.
(4) 
Developing a list of activities and purposes for which the senior citizens center may be utilized.
(5) 
Performing all such other duties as may from time to time be requested by resolution of the Mayor and Council of the Borough of Northvale.
(6) 
Preparing annual reports to be forwarded to the Mayor and Council and for dissemination to the general public. Such report shall indicate the uses to which the senior citizens center is being put as well as any recommendations for future use.
B. 
The Board of Trustees shall further develop and implement programs concerning the needs, opportunities and problems of older people through forums, seminars and classes. It shall provide, to the best of its ability, speakers from organizations, clubs and other public and private agencies.

§ 54-12 Policy-making decisions.

The Mayor and Council hereby delegates to the Board of Trustees the authority to make and amend from time to time all policy-making decisions concerning the Northvale senior citizens center. Such delegation, however, shall not prevent the Mayor and Council from, at any time, overriding a decision of said Board.

§ 54-13 Center Director.

A. 
The Center Director shall be appointed by the Mayor and Council for a period of one year; provided, however, that the initial term of the Center Director shall run from the date of appointment through December 31 of each year.
B. 
The Center Director shall be responsible to the Board of Trustees for implementing policies and programs determined by the Board for the operation of the center.
C. 
The Center Director shall be responsible for developing the scheduling and supervising all activities of the center.
D. 
The Center Director shall attend all meetings of the Board of Trustees and prepare a report of the activities and needs of the center.
E. 
The Center Director shall assist the Board in such recordkeeping as may be deemed necessary for budgetary and statutory purposes as well as others required by the Board.
F. 
The Center Director shall serve at the pleasure of the Mayor and Council.
G. 
The Center Director shall have no vote on any matters being considered by the Board of Trustees.