There shall be an office of the Business Administrator. The
Business Administrator shall be a person qualified by education, training
and experience to perform the duties of his or her office. He or she
shall be directly supervised by the Mayor and Council.
The Business Administrator shall be appointed by the Mayor with
the advice and consent of Council.
The Business Administrator shall be appointed on the basis of
his or her executive and administrative qualifications. He or she
need not be a resident of the Borough of Folsom.
The compensation of the Business Administrator shall be as fixed
in the Salary Ordinance of the Borough.
The Business Administrator shall be responsible to the Mayor
and Council for the proper and efficient administration of the business
affairs of the Borough. The Business Administrator's duties and
responsibilities shall relate to the management of all the Borough's
business, except those duties and responsibilities conferred upon
other Borough officials by state statute, other applicable laws, rules
and regulations promulgated by state, county or Borough ordinances
or such duties as the Mayor and Council shall reserve or delegate
onto itself or to others. In addition, the Business Administrator
shall be responsible for the following enumerated duties:
A. Daily operation. Implement all policies of the Borough necessary
to carry out daily operations and activities of the Borough by correspondence,
review of minutes and personal contact.
B. Information and complaints. Inform the Mayor and Council and the
residents of the municipality on all matters relating to the activities
and operations of municipal government; receive and follow up on complaints
on all matters and apprise the Mayor and Council thereof.
C. Public information. Edit and compile public information for distribution
to the Mayor and Council.
D. Recommendations. Continuously study all activities and operations
of municipal government and recommend changes for the purpose of increasing
efficiency, economy and effectiveness; recommend such rules and regulations
as shall be deemed necessary, with the approval of the Mayor and Council,
for the conduct of administrative procedures.
E. Advice. Advise the Mayor and Council with respect to all pertinent
information necessary to assist it with the establishment of policies
and decisions.
F. Reports. Prepare and present to the Mayor and Council reports required
from time to time on municipal affairs.
G. Attendance. Attend all regular meetings of the Mayor and Council
with the right to speak, but not to vote, on all agenda items and
attend other meetings as directed by the Mayor and Council or as necessary
to carry out the duties of Business Administrator. The Business Administrator
shall receive notice of all special meetings of the Mayor and Council
and all advisory committees, boards, commissions and other agencies
of the Borough.
H. Liaison. Serve as liaison to all departments, advisory committees,
boards, commissions and other agencies of the Borough.
I. Labor relations/human resources. Oversee and assist in the administration
and resolution of labor relations and human resources issues involving
the employees of the Borough.
J. Financial management. Be responsible for providing oversight of the
Borough's daily financial operations, including, but not limited
to, providing supervision of the Borough accountant. The Business
Administrator shall assist members of the governing body and department
heads in preparing their input to the municipal budget. The Business
Administrator shall thoroughly review all budget requests and submit
recommendations with respect thereto to the Mayor and Council in a
timely fashion.
K. Purchasing. Be in charge of reviewing all requisitions from all departments
for materials, equipment and supplies and certifying the receipt of
the same. He or she shall require the various departments to furnish
an adequate inventory of all materials, equipment and supplies in
stock and to recommend the sale of any surplus, obsolete or unused
equipment when authorized by the Mayor and Council.
L. Examine and inquire. Have the power to investigate, examine or inquire
into the affairs or operations of any department, commission, office,
board or agency of the municipal government, unless prohibited by
law.
M. Coordination of information. Integrate and coordinate the functions
of all departments, commissions, boards, agencies, offices and officials
and maintain liaison with the local school systems. The Business Administrator
shall be responsible for continuously improving communications among
the various Borough personnel, departments, commissions, agencies,
boards and governing bodies.
N. Recommendation of experts and consultants. Recommend the employment
of experts and consultants to perform work and render advice in connection
with Borough projects.
O. Supervision of personnel. Subject to law, supervise all personnel
of the Borough through the respective department heads and direct
the business activities of all Borough departments, recommending to
the Mayor and Council or its designated committees the employment
and replacement of personnel as may be required in said departments
within the limits prescribed by the budget.
P. Safety responsibilities. Develop and implement all necessary safety
instructions and training for employees, Borough personnel and Borough
officials.
Q. Other duties. The Business Administrator shall perform such additional
administrative duties and functions as may be from time to time assigned
by the Mayor and Council.
Nothing herein shall derogate or reduce the powers and duties
of the Mayor and Council or authorize the Business Administrator to
exercise the power and duties thereof except as authorized.