[HISTORY: Adopted by the Town Board of the Town of Webster
as indicated in article histories. Amendments noted where applicable.]
[Adopted 2-20-2014 by L.L. No. 1-2014 (Ch. 53, Art. I, of
the 1991 Code)]
This article shall be known as "The Town of Webster Best Value
Contract Award."
A.
Enactment of this article provides
additional procurement options the Town in ways that may expedite
the procurement process and result in cost savings. The "best value"
standard for selecting goods and services vendors, including janitorial
and security contracts, is critical to efforts to use strategic sourcing
principles to modernize the supply chain and ensure that taxpayers
obtain the highest quality goods and services at the lowest potential
cost, while also ensuring fairness to all competitors.
B.
The provisions of this article
apply to Town purchase contracts, including contracts for services,
involving an expenditure of more than $20,000, but excluding purchase
contracts necessary for the completion of a public works contract
pursuant to Article 8 of the New York Labor Law and any other contract
that may in the future be excluded under state law from the best value
option. If dollar thresholds of New York General Municipal Law § 103
are increased or decreased in the future by the State Legislature,
the dollars thresholds set forth herein shall be deemed simultaneously
amended to conform to those of the General Municipal Law.
C.
Goods and services procured and
awarded on the basis of best value are those that the Town Board determines
optimize quality, cost and efficiency, among responsive and responsible
bidders and offerors. The determination shall be based on an objective
analysis of clearly described and documented criteria as they apply
to the rating of bids or offers. Where possible, such determination
shall also be based upon and include a quantifiable analysis of the
same. The criteria may include, but shall not be limited to, any or
all of the following: cost of maintenance; proximity to the end user
if distance or response time is a significant concern; durability;
availability of replacement parts or maintenance contracts; longer
product life; product performance criteria and quality of craftsmanship.
D.
Whenever any contract is awarded
on the basis of best value instead of lowest responsible bidder, the
basis for determining such best value shall be thoroughly and accurately
documented.
As used in this article, the following terms shall have the
meanings indicated:
The basis for awarding contracts for services to the offerer
which optimizes quality, cost and efficiency, among responsive and
responsible offerers. Such basis shall reflect, wherever possible,
objective and quantifiable analysis. Such basis may also identify
a quantitative factor for offerers that are small businesses or certified
minority- or women-owned business enterprises as defined in Subdivisions
1, 3, 15, and 20 of § 310 of the Executive Law to be used
in evaluation of offers for awarding of contracts for services.
