[HISTORY: Adopted by the Mayor and Council of the Borough
of Lindenwold 12-14-2022 by Ord. No. 2022-14. Amendments noted
where applicable.]
The Mayor and the Borough Council shall establish the policies
and procedures to be used by the Borough of Lindenwold and amend them
as needed from time to time. The Mayor and Borough Council, their
agents, assigns, and delegates have the discretion to require additional
security, documentation, or insurance coverage for events.
A.
Reservations for the use of the Lindenwold Senior Community Center
shall be made in writing on the Senior Community Center Use Application
Form ("the application") provided by the Borough for that purpose.
In addition, the renter must execute the application and acknowledge
that they (the renter) have received, read, and agree to abide by
the terms and conditions set forth in the application, Center rules
and regulations, and all Borough policies and procedures. The capacity
of the Senior Community Center is 200 people, which shall not be exceeded
during the use of the facility.
B.
The renter must identify and provide the names, addresses, and contact
information of all persons/entities requesting the rental reservation,
the organization represented, and the specific nature of the proposed
use for the rental reservation.
C.
Telephone inquiries are not binding and do not constitute a reservation.
D.
The Senior Community Center is available to rent from the hours of
8:00 a.m. to 10:00 p.m. All events shall conclude by 10:00 p.m. Events
and cleanup must be finalized by 11:00 p.m. The length of the period
to be rented shall not exceed six hours. This allows one hour to set
up and one hour for cleanup. Any extension of time must be by request
to the Mayor and Council. The Senior Community Center is not available
to rent on any federal or state holiday.
E.
The renter must be at least 25 years of age and must provide a government-issued
photo ID at the time the application is submitted.
F.
A reservation will be considered complete only when the application
has been signed by the renter and approved by the Mayor and Council
or their designee, all fees have been paid in full, and all permits,
licenses, insurance and other required documents have been submitted
as required in this section.
A.
The applicant agrees to abide by all terms of the rental agreement,
and the rules and regulations as set forth herein. The applicant shall
require all guests and visitors to abide by the terms of the agreement
and the rules and regulations as set forth herein, as pertain to the
use of the facility.
B.
The applicant (renter), and any individual members, shareholders,
owners, principals, and/or agents thereof, shall be individually and
personally responsible and liable for all damages to the facility,
in addition to all losses, causes of action, damages, claims for injuries,
claims for bodily injury, and all other claims arising out of the
rental agreement, and/or the use of the facility, arising out of,
caused, and/or incurred as a result of the applicant's use of
the facility. The applicant and all individual members, shareholders,
owners, principals and/or agents thereof shall personally guarantee
all obligations set forth in the agreement, and specifically agree
to indemnify, defend, and hold the Borough of Lindenwold, including
its elected and appointed officials, its agents, employees, and volunteers,
harmless with respect to any and all claims arising from the agreement
or use of the facility. The applicant and all individual members,
shareholders, owners, principals and/or agents thereof shall defend,
indemnify, and hold the Borough of Lindenwold, including its elected
and appointed officials, its agents, employees, and volunteers, harmless
against all third-party claims, demands, suits, and losses, including
all costs connected therewith, for any damages which may be asserted,
claimed, or recovered against or from The Borough of Lindenwold, including
its elected and appointed officials, its agents, employees, and volunteers,
resulting, or in any way arising, from the use of the facility. The
signatory to the rental agreement/application warrants, guarantees,
and affirms that he/she/they have authority to enter into the rental
agreement on behalf of the business entity and/or organization set
forth below, and to bind all individual members, shareholders, principals,
agents and/or owners to the terms and obligations as set forth therein.
C.
The individual signing the rental agreement shall personally attend
the referenced event, and shall remain on the premises for the entirety
of the event, until relieved by the Borough employee who shall close
and secure the premises.
D.
The applicant (renter) may not sublease, assign, or otherwise transfer
his/her/their right to use the facility to any other party.
E.
The applicant (renter) must use the facility for the purpose stated
in the rental agreement only, and no other purpose.
F.
The facility will be closed no later than 11:00 p.m.
G.
All fees and charges set forth herein are due and payable to the
Borough of Lindenwold at least 30 days prior to the date of the scheduled
event. All events must be scheduled with the Borough of Lindenwold
at least 60 days in advance. Failure to pay all fees timely shall
result in an immediate denial of the application.
H.
No alcoholic beverages are permitted in, on, around, or outside of
the premises. The consumption, sale, possession, or use of alcoholic
beverages will result in the prosecution of criminal charges and/or
civil penalties against all responsible parties to the fullest extent
of the law, as well as immediate forfeiture of all deposits.
I.
Lewd, lascivious, and illegal activities, including but not limited
to exotic dancing, strip tease, wet T-shirt contests, lingerie parties,
gambling, etc., are prohibited at this facility. Any violation will
result in the prosecution of criminal charges and/or civil penalties
against all responsible parties to the fullest extent of the law,
as well as immediate forfeiture of all deposits.
J.
The applicant (renter) shall be solely responsible to properly set
up and take down all tables, chairs, and other furniture used at the
event.
K.
The Mayor and Borough Council shall have and retain the authority
to make administrative decisions regarding each planned event on a
case-by-case basis. This includes cancellation of an event.
L.
In the event damages, or costs to clean the facility, exceed the
deposit, The Borough of Lindenwold shall send an invoice to the responsible
party which shall be paid within 30 days of receipt. The invoice balance
shall incur interest at 18% per annum, until such time as paid in
full. The applicant (renter) agrees to pay all costs incurred by the
Borough as a result of collection of any outstanding balances incurred
as a result of this agreement, including but not limited to all attorney's
fees and costs of suit.
A.
It is the responsibility of the renter to secure acceptable insurance
coverage for his/her event. The renter shall provide and maintain
general liability insurance in an amount not less than $1,000,000.
The Borough of Lindenwold must be named as an additional insured.
B.
The renter must provide a copy of the certificate of insurance naming
the Borough as an additional insured. The policy shall remain in effect
through the course of the agreement. The applicant may not cancel,
modify, or otherwise amend the policy of insurance without written
consent of the Borough of Lindenwold. Use of the Community Center
will be denied if satisfactory proof of the required insurance is
not received at least 30 days prior to the event. A failure to submit
the proper insurance certificate and/or business registration certificate
shall result in a denial of the application to use the facility.
A.
The renter is required to obtain all required licenses. Use of the
Community Center will be denied if satisfactory proof of licensure
has not been received at least 30 days prior to the event. Nonprofit
organizations must submit a 501(c)(3) form in addition to the insurance
requirement above. Businesses must provide their tax ID number in
addition to the insurance requirement above.
B.
All caterers must be appropriately licensed.
A.
General cleanup of the inside and outside of the property is the
renter's responsibility. The renter shall make sure all food,
rental equipment, gifts, decorations, and trash are removed from the
Community Center at the end of the event.
B.
Center staff will conduct a pre-event walkthrough with the renter.
At this time the renter must note anything broken or in need of repair.
C.
All trash must be placed in designated trash receptacles.
D.
Borough staff will conduct a post-event walkthrough with the renter.
Failure to utilize the Center according to all policies, procedures,
rules, and regulations determined by the Borough of Lindenwold will
result in forfeiture of all or part of the security deposit.
E.
Any and all damages to the property shall be the responsibility of
the renter.
A.
Security personnel shall be required for any affair, function, activity,
event, or use of the facility.
B.
Security shall consist of one off-duty Lindenwold police officer,
who shall be present at the entirety of the event. The security officer-off-duty
police officer is authorized by the applicant to both audio and video
record the entirety of the event, and all occurrences that transpire
therein, utilizing a vest camera, and any other recording equipment.
The Applicant (renter) shall pre-pay an hourly charge for security
in the amount of $65, with a four-hour minimum.
C.
The security shall be scheduled by the Borough of Lindenwold in consultation
with the Police Department's ranking officer and shall be present
throughout the entirety of all affairs, functions, activities, events,
and use of the facility.
D.
No firearms or weapons of any type shall be permitted at any affair,
function, activity or event and are prohibited from the Community
Center and Borough property, with the exception of Borough police
personnel.
E.
Borough staff have a right to enter and inspect all events while
they are taking place.
F.
The cost of security shall be the responsibility of the renter, as
set forth in this chapter.
A.
If the event is canceled 31 days or more prior to the scheduled date,
full payment will be refunded.
B.
If the event is canceled 30 days or less prior to the scheduled date,
the applicant will forfeit the deposit.
C.
The Borough of Lindenwold reserves the right to cancel or change
any rental dates and times if needed. The applicant will be refunded
the full cost of rental for the canceled event, in the event the Borough
cancels the event. The Borough does not assume responsibility for
any additional costs, charges, or expenses to the applicant.
