Town of East Hampton, NY
Suffolk County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Town Board of the Town of East Hampton 12-1-2016 by L.L. No. 50-2016.[1] Amendments noted where applicable.]
[1]
Editor's Note: This local law also repealed former Ch. 37, Merit Award Board, adopted 12-2-1977 as Ch. 19 of the 1977 Code.

§ 37-1 Purpose.

A. 
Department heads for the various Town departments and divisions are compensated by the salaries and benefits established by the annual budget, Town Board resolutions and the Town's employment policies and regulations. In addition, the Town Board recognizes that there are occasional, exceptional circumstances which result in certain department heads being faced with the opportunity to provide exceptional service and performance during the course of the year that goes beyond the normal duties of a department head, and the Town wishes to incentivize the same by creating a Department Head Bonus Compensation Program.

§ 37-2 Eligible and ineligible department heads.

A. 
Only the following positions are department heads who shall be eligible for the Department Head Bonus Compensation Program:
(1) 
Bay Management Specialist 2.
(2) 
Director of Code Enforcement.
(3) 
Airport Director.
(4) 
Chief Fire Marshal.
(5) 
Town Maintenance Supervisor.
(6) 
Senior Harbormaster.
(7) 
Town Director of Human Services.
(8) 
Network and Systems Administrator.
(9) 
Superintendent of Recreation I.
(10) 
Tax Receiver.
(11) 
Director of Housing.
(12) 
Environmental Protection Director.
(13) 
Land Management Specialist III.
(14) 
Town Planning Director.
(15) 
Senior Purchasing Agent.
(16) 
Principal Building Inspector.
B. 
Due to the nature of their positions, the following department heads shall be ineligible for the Department Head Bonus Compensation Program:
(1) 
Chief of Police.
(2) 
Town Attorney.
(3) 
Budget Director.
(4) 
Chief Auditor.
(5) 
Director of Public Safety.

§ 37-3 Performance evaluation criteria.

A. 
The performance of the department head shall be evaluated by the Town Board based upon the following criteria:
(1) 
Quality of work: produces results and/or provides services consistent with the duties of the position.
(2) 
Productivity: continually completed the duties and responsibilities of the position.
(3) 
Initative: successfully fulfilled additional work requirements and achieved exceptional results in the past year.
(4) 
Reliability/accountability: demonstrates reliability, dependability and accountability in all aspects of the defined role.
(5) 
Integrity/ethics: operates in accordance with Town policies and applicable laws and exhibits conduct consistent with the Town Code of Ethics.[1]
[1]
Editor's Note: See Ch. 25, Ethics, Code of.
(6) 
Communication: is effective in interpersonal interactions as well as communicating both verbally and in writing.
(7) 
Constituent service (if applicable): effectively applies knowledge of departmental service or product to best satisfy the needs and expectations of Town constituents.
(8) 
Problem solving/decisionmaking: builds a logical approach to address problems and/or manage the situation at hand by drawing on one's knowledge and experience, calling on other references and resources as necessary.
(9) 
Creativity/innovation: thinks and operates creatively; seeks out new responsibilities; acts on opportunities; has significant impact in creating breakthrough products or services that fulfill an institutional need.
(10) 
Teamwork/collaboration: interfaces and works with internal and external team members in ways that foster optimal team and interaction and results.
(11) 
Management: manages projects, resources, individuals and teams to effectively accomplish defined goals and objectives within all applicable ethics and compliance standards.
(12) 
Leadership: establishes the vision, strategic directions and high-performance culture within his/her area of responsibility and exhibits the ability to build trust, influence outcomes, and inspire others to effectively deliver results that positively impact the institution.

§ 37-4 Performance evaluation scoring.

A. 
Each of the performance evaluation criteria will be scored at the sole discretion of the Town Board on a point basis as follows:
(1) 
Zero points: not applicable.
(2) 
One point: below expectations.
(3) 
Two points: meets some expectations.
(4) 
Three points: meets expectations.
(5) 
Four points: exceeds some expectations.
(6) 
Five points: exceeds expectations.

§ 37-5 Evaluation period.

A. 
The evaluation period shall be November 1 of the previous year until October 31 of the current year.

§ 37-6 Discretionary award.

A. 
At the sole discretion of the Town Board, no department heads, one department head or multiple department heads can be awarded a bonus pursuant to this chapter each year.
B. 
Any award shall be at the sole discretion of the Town Board, who shall take into consideration the performance evaluation criteria and scoring, personal observations, and any such other information the Board finds illustrative and indicative of department head performance that exemplifies the purposes of an award pursuant to this chapter.

§ 37-7 Award amount and distribution of bonus.

A. 
At the sole discretion of the Town Board, and pursuant to a duly adopted resolution of the Town Board, a bonus of an amount not more than $5,000 may be awarded to any department head who the Town Board finds, in its sole discretion, to have achieved performance during the evaluation period that meets the purposes and criteria for an award pursuant to this chapter.
B. 
The Town Board may award the bonus anytime between November 1 and December 31, by a duly adopted resolution of the Town Board.