[HISTORY: Adopted by the Borough Council of the Borough of Haledon 3-20-2002 by Ord. No. 2-20-02. Amendments noted where applicable.]
The office of Borough Administrator of the Borough of Haledon is hereby created in accordance with the provisions of N.J.S.A. 40A:9-136.
[Amended 5-15-2002 by Ord. No. 4-17-02]
The Borough Administrator shall be appointed by the Mayor with the advice and consent of the Council for a term of three years.
[Amended 6-16-2011 by Ord. No. 5-19-2011A]
The selection of the Borough Administrator shall be made on the basis of executive and administrative ability, training, experience, and education as determined by the Mayor. The Borough Administrator shall have at least a bachelor’s degree from an accredited college or university. No elected member of the Mayor and Council may be appointed during his or her term of office nor within two years after the expiration of said term. He/she shall be a resident of the State of New Jersey, a citizen of the United States, and a person of good moral character and shall not have been convicted of a crime.
The annual compensation for the Borough Administrator shall be set in accordance with the annual salary ordinance of the Borough.
The Borough Administrator shall be the full-time chief administrative officer of the Borough in the absence of the Mayor and shall be responsible to the Mayor and governing body of the municipality. Among the powers and duties for which the Borough Administrator shall have and be responsible include but are not limited to the following:
Serve as chief administrative officer of the Borough in the absence of the Mayor, and he/she shall perform such powers and duties as from time to time are assigned to him by the Mayor and/or the governing body.
He/she shall represent the municipality and assert its proper interest in relation to federal, state, and other political subdivisions and with respect to municipal contracts, subcontracts, interlocal agreements, and other business transactions, except as restricted by the Mayor and/or the governing body.
He/she shall attend all meetings of the governing body, including regular meetings, work session meetings and special meetings when directed by the Mayor and may participate in discussions, but without the right to vote.
He/she shall keep the governing body advised of the financial condition of the municipality, make reports to the governing body as requested by it and make a comprehensive report on the administration of the municipal government for the benefit of the governing body and the public as may be requested by it.
He/she shall study the governmental and administrative operations and needs of the municipal government and prepare and recommend to the governing body necessary plans and programs to meet its needs and advise the Mayor and Council on policy decisions.
He/she shall supervise the administration of all departments, including but not limited to the review, recommendation, and implementation of administrative procedures and policies of the Borough and its departments in consultation with the respective committee chairman, Mayor and department heads.
He/she shall attend negotiations between the Borough and employees and employees' representative as shall participate as authorized by and subject to the approval of the Mayor and the governing body.
He/she shall compile and edit press releases as directed by the Mayor and/or the governing body.
He/she shall assign responsibility for departmental actions and coordinate operations as authorized by the Mayor and/or the governing body.
He/she shall, in conjunction with the respective department heads, make recommendations concerning the nature and location of public improvements and coordinate the execution of the public improvements authorized by the Mayor and the governing body.
He/she shall, in conjunction with the Borough Risk Manager, supervise and continually review the Borough's insurance programs.
He/she shall recommend to the governing body assignments and scheduling for all departments and offices. He shall also have administrative authority over the work of all clerical personnel.
He/she shall obtain from each department head, committee, board, or commission, agency, or officer of the Borough estimates of revenues, expenditures, and any other supporting data which he may deem necessary for the preparation of the annual budget.
He/she shall, in conjunction with the Borough Treasurer, establish and enforce the procedure for the purchase of all supplies, materials, services, and equipment for all departments according to need and purchasing methods.
He/she shall be the chief executive and administrative official of the Borough of Haledon in the absence of the Mayor and shall in all matters act under the direction and supervision of the Mayor and the governing body. He shall, however, in the day-to-day performance of his duties, comply with any direction to him by the Mayor.
He/she shall ensure that the terms and conditions in any statute, public utility franchise or other contract to which the Borough is a party are faithfully kept and performed and, upon knowledge of any violation, call the same to the attention of the governing body.
Where, by ordinance, the Borough of Haledon establishes a department and the Mayor has made no appointment to fill said office or in the event that the Council does not concur, the Administrator shall act as head of said department until such time as the Mayor shall make an appointment to fill such vacancy and until such time as the Council concurs in the appointment. With the consent of the Mayor and the governing body, the Administrator may appoint such assistants in a department where the Administrator acts as department head for the purpose of the proper operation and control of said department.
He/she shall direct and supervise the administration of all departments of the municipal government and be responsible for the maintenance of sound personnel policies and administrative practices under the direction and approval of the governing body.
He/she shall not have the power to take disciplinary action against any employee, except that he shall, where he deems it to be appropriate, make recommendations to the governing body for disciplinary action. In any disciplinary action requiring a hearing, he shall serve as hearing officer and shall make a report and recommendations to the governing body which alone shall have the authority to take final disciplinary action, except that where exigent circumstances exist, the Mayor may suspend an employee until the next regular meeting of the governing body.
Nothing herein shall prevent the Borough Administrator from holding another appointed office in the Borough of Haledon, provided the same is not inconsistent with the duties and obligations herein set forth. The Borough Administrator may not run for any elected position within the Borough of Haledon during his/her contractual term and until two years after the end of the contractual term.
The Borough Administrator shall not have any interest, directly or indirectly, in any contract, subcontract, job for work materials or service or the profit thereof to be furnished to or performed for the Borough.
The Borough Administrator shall hold no other employment nor engage in any activities for profit outside the Borough of Haledon without the consent of the governing body by resolution duly adopted. The decision as to whether the Borough Administrator shall be given such consent shall be in the unreviewable discretion of the governing body.
The Borough Administrator is expressly permitted to hold the additional office of Borough Treasurer.
During the absence, disability or lack of any qualified candidate for the position of the Borough Administrator, the Acting Administrator appointed by resolution of the governing body shall perform the duties and have the power of the Borough Administrator. The governing body may by resolution waive the educational qualification of this chapter in the case of an Acting Administrator who is otherwise qualified, and such Acting Administrator shall serve only until such time as the Borough may appoint a qualified permanent Borough Administrator within the meaning of this chapter.
The Borough Administrator shall not exercise any powers exclusively vested or imposed by law or ordinance upon the various elected and appointed officers, boards and commissions of the Borough.
In the event that the governing body wishes to remove the Borough Administrator, the procedure by which the governing body may remove the Borough Administrator shall be in accordance with N.J.S.A. 40A:9-138 and any amendments thereto.
The Borough Administrator shall be responsible to maintain and keep a petty cash fund for use of the office of Borough Administrator and staff. Said petty cash fund shall be used for expenses reasonably related to Borough business or in furtherance thereof, and the Borough Administrator shall maintain receipts for expenses drawn on the petty cash fund. The amount of the petty cash fund shall be set by resolution of the governing body and shall not exceed the maximum amount set by resolution without authorization from the Mayor and/or the governing body.