[HISTORY: Adopted by the Board of Supervisors of the Township of
Derry 11-14-1983 by Ord. No. 243. Amendments
noted where applicable.]
GENERAL REFERENCES
Pensions — See Ch. 35.
The office of Township Manager is hereby created.
The Manager shall be appointed for an indefinite term by a majority
of all the members of the Board of Supervisors. The Manager shall serve at
the pleasure of the Board of Supervisors and may be removed at any time by
a majority vote of all its members, subject to the terms of any applicable
employment contract. At least 60 days before such removal becomes effective,
the Board of Supervisors shall furnish the Manager with a certified mail notice
of intent of removal.
The Manager shall be chosen on the basis of executive and administrative
abilities, with special reference to his actual experience in or knowledge
of accepted practices in respect to the duties of the office as herein outlined.
Formal training with emphasis in public administration and/or business administration
is required. Formal training, however, may be waived in lieu of experience.
The Manager need not be a resident of the Township of Derry or Commonwealth
of Pennsylvania at the time of appointment, but as soon as possible thereafter
shall become and during tenure shall remain a resident of the Township. Such
alternatives of qualification may be established as the Board of Supervisors
may find appropriate and acceptable.
Before entering upon his duties, the Manager shall give a bond to the
Township with a bonding company as surety, to be approved by the Board of
Supervisors in such sum as it may require, as fixed by resolution of the Board
of Supervisors from time to time, conditioned for the faithful performance
of duties. The premium shall be paid by the Township.
[Amended 12-17-1985 by Ord. No. 269]
A.
The Manager shall be the chief administrative officer of the
Township and shall be responsible to the Board of Supervisors as a whole for
the proper and efficient administration of the affairs of the Township. The
Manager's powers and duties shall relate to the general management of
all Township business not expressly by statute imposed or conferred upon other
Township officers.
B.
Subject to recall by ordinance of the Board of Supervisors, the
powers and duties of the Township Manager shall include the following:
(1)
The Manager shall supervise and be responsible for the
activities of all Township departments operating directly under the Board's
authority including, but not limited to, police, public works, engineering,
community development, parks and recreation and administrative services and
shall have general oversight responsibility and coordinate all Township activities
operating indirectly under the Board's authority including, but not limited
to, the library; however, operations are the direct responsibility of the
respective department heads.
(2)
The Manager shall nominate for appointment, assign and
define the qualifications and duties of all department heads subject to the
approval of the Board and shall recommend assignments and transfers of such
employees as the interests of the Township may dictate. The department heads
shall nominate for appointment, assign and define the qualifications and duties
of the departmental personnel subject to the approval of the Manager and shall
recommend assignments and transfers of such employees to the Manager as the
interests of the Township may dictate. The Manager shall have the authority
to employ persons to fill nondepartmental head vacancies, but shall notify
the Board of Supervisors with such relevant information as he shall deem advisable
to keep the Board informed, or as the Board shall from time to time request.
The Manager shall report to the Board the case of any employee whose service
is unsatisfactory and shall take appropriate action in accordance with applicable
statutes, ordinances, employment contracts and shall annually present, at
least 120 days before the end of the calendar year, a performance evaluation
resume of all department heads and shall see that performance evaluation resumes
are submitted on all employees by their respective department heads.
(3)
The Manager shall prepare and submit to the Board of
Supervisors, according to an approved budget calendar, an annual operating
budget for the next fiscal year and an explanatory budget message. In preparing
the budget the Manager shall obtain from the head of each department, appropriate
board or officer, estimates of revenue and expenditures and other supporting
data as appropriate. The Manager shall be responsible for implementing the
Board approved budget and shall establish and maintain efficient procedures
and effective controls for all expenditures of funds in accordance with the
adopted budget subject to the direction and approval of the Board of Supervisors.
(4)
The Manager shall maintain adequate business and property
records, personnel and demographic records, and shall act as custodian of
such records and all contracts, securities, documents, title papers, books
of records and other papers belonging to the Township.
(5)
The Manager shall also be the purchasing officer of the
Township and shall make said purchases in accordance with the provisions of
the Second Class Township Code, 53 P.S. § 65101 et seq., and in
compliance with applicable resolutions as established from time to time by
the Board of Supervisors.
(6)
The Manager shall receive prior notice of all meetings
of the Board of Supervisors or its committees.
(7)
The Manager shall prepare the agenda for each meeting
of the Board of Supervisors and shall prepare and submit recommendations relative
to all matters requiring Board action placing before the Board such necessary
facts, information and reports as are needed to ensure the making of informed
decisions.
(8)
The Manager shall keep the Board of Supervisors informed
as to the conduct of Township affairs, submit monthly and other designated
reports on the condition of the Township finances and shall present other
such reports at the Board of Supervisors request and shall delegate to representative,
administrative and department heads the processing and submission of all required
reports adopted as part of the monitoring and control procedures for the Township.
(9)
The Manager shall submit to the Board of Supervisors,
after the close of each fiscal year, a complete up-to-date report on the financial
and administrative activities of the Township for the preceding year.
(10)
The Manager shall provide suitable instructions and regulations
to govern the use and care of Township properties.
(11)
The Manager shall advise the Board on the need for new
or revised policies and ordinances and see that all policies and ordinances
of the Board are implemented.
(12)
The Manager shall direct all communications of the Board
of Supervisors to employees and shall receive from employees all communications
and matters to be made to the Board.
(13)
The Manager shall supervise the effective administration
of all institutional or statutory laws, state and charter regulations and
Board policy. Moreover, the Manager shall see that the provisions of all franchises,
leases, permits and privileges granted by the Township are observed.
(14)
The Manager shall be an official representative of the
Township in its dealings with other government entities, institutions, agencies,
community organizations and the general public.
(15)
The Manager shall attend to the letting of contracts
with prior approval of the majority of the Board of Supervisors in due form
of law and the Manager shall supervise the performance and faithful execution
of the same except insofar as such duties are expressly imposed upon some
other Township officer by statute.
(16)
The Manager shall act on his own discretion, if timely
action is necessary, on any matter not covered by policy but shall report
such action to the Board as soon as practicable and recommend a policy to
provide guidance in the future.
(17)
The Manager shall employ, by and with the approval of
the Board of Supervisors, experts and consultants to perform work and to advise
in connection with any of the functions of the Township.
(18)
The Manager shall perform such other tasks as from time
to time are assigned by the Board of Supervisors though not explicitly expressed
in ordinance.
[Amended 12-17-1985 by Ord. No. 269]
The Manager shall be evaluated 90 days prior to the end of the calendar
year for the faithful performance and discharge of his powers and duties.
[Amended 12-17-1985 by Ord. No. 269]
The salary of the Township Manager shall be fixed from time to time
by resolution of the Board.
If the Manager becomes ill or needs to be absent from the Township,
the duties of the Township Manager shall be performed by another employee
of the Township designated by the Township Manager; however, the person so
designated shall not perform these duties for a period longer than two weeks
without the approval of the Board of Supervisors.
