The Council shall appoint a Municipal Clerk, who shall serve
as Clerk of the Council, pursuant to N.J.S.A. 40:69A-38. The Municipal
Clerk shall, prior to his/her appointment, have been qualified by
training or experience to perform the duties of the office. The Municipal
Clerk shall serve for a term of three years from the date of appointment.
The compensation of the Clerk shall be at the rate fixed by ordinance.
The Municipal Clerk shall be known as the "City Clerk," and he/she
shall:
A.
Serve as Clerk of the Council and keep the minutes and records of
its proceedings in appropriate books kept in his/her office (N.J.S.A.
40:69A-179).
B.
Record and preserve the ordinances and resolutions of the City and,
at the close of each year, with the advice and assistance of the City
Attorney, bind, compile, codify and index all the City ordinances
and resolutions which remain in full force and effect (N.J.S.A. 40:69A-182).
C.
Have custody of and safely keep the Seal of the City and all records
and documents, reports, papers and maps required to be filed in his/her
office.
D.
Provide secretarial and clerical services for the members of the
Council in the discharge of their official duties.
E.
Cause the City Seal to be affixed to instruments and writings when
authorized by any ordinance or resolution or when necessary to exemplify
any document or record in his/her office or to certify any act or
paper which, from the records in his/her office, shall appear to have
been a public act of the City or a public document. He/she shall not
affix the seal or cause or permit it to be affixed to any instrument
or writing or other paper, except as provided in this section, unless
required by Charter or general law.
F.
Enter after each ordinance his/her certificate of due and proper
passage and of the proof of the due publication thereof, but his omission
to certify any ordinance or proof of publication thereof as hereby
directed shall not impair or affect the validity in any respect. Certified
copies of all ordinances and resolutions shall forthwith be distributed
to the City Attorney and to all departments of the City that will
be affected thereby.
G.
Prepare a copy of all ordinances or proposed ordinances which will
require publication under the Charter or general law and cause the
same, properly attested, to be published in any newspaper legally
qualified for the publication of official City advertisements, and
file in his/her office the requisite proofs of such publication.
H.
Prepare the agenda upon recommendations of the Council for each regular
meeting of the Council and issue notices to the respective members
of the Council and to all other persons whose attendance may be required
at any regular meeting of the Council. Such notices shall be in accordance
with a schedule which the City Clerk shall prepare on the first day
of June of each year for the ensuing year. The City Clerk shall, whenever
a special meeting of the Council is called in accordance with law,
issue and cause notices thereof to be served upon the members of the
Council and any other persons whose presence may be required.
I.
Communicate officially the actions of the Council to the person or
persons affected and retain the matters on the agenda of the Council
for such further disposition as may be required. Each officer and
employee shall, unless otherwise directed, direct his response to
the action of the Municipal Council to the attention of the City Clerk
for presentation to and information of the Council.
J.
Charge and receive for the use of the City such fees for searches,
transcripts and certifications as shall be authorized by resolution
of the Council.
K.
Perform such duties as may be provided by general law, the Charter
and ordinances of the City and as the Council may prescribe.
M.
Oversee the operation of the Office of Liquor License for the City
of Atlantic City.
[Added 1-16-1986 by Ord. No. 93-1985; amended 7-23-1986 by Ord. No.
42-1986]
N.
Correct errors in ordinances as follows:
[Added 6-24-2015 by Ord.
No. 48-2015]
(1)
Correct
in the text, of any ordinance, such errors in references to other
ordinances and laws and in punctuation and spelling and other obvious
forms in error, which will not affect the substance of the ordinance,
as shall be concurred in by the Municipal Solicitor and shall make
such corrections in preparing the ordinance for codification and printing.
(2)
Correct
errors caused when two or more amendments to the same section of an
ordinance are enacted, but such amendments omit provisions of, and
fail to refer to, one another. Only amendments that may be put into
simultaneous operation may be reconciled. Corrections shall be with
the concurrence of the Municipal Solicitor and, thereafter, the office
shall prepare the ordinance for codification and printing.
[Amended 6-9-1993 by Ord. No. 40-1993]
Duties. The Assistant City Clerk shall act in place of the City
Clerk during any temporary absence, disability or disqualification
of the City Clerk. The Assistant City Clerk shall perform all duties
required by law and shall perform such other duties as shall be assigned
by the City Clerk.
The City Clerk, subject to the supervision of the Council, shall:
A.
Be the depositary for and custodian of all official surety bonds
furnished by or on account of any officer or employee except his own
bond, which shall be placed in the custody of the Treasurer; of all
insurance policies upon or with respect to risks insured for the benefit
of the City or to protect it against any claim, demand or liability
whatsoever; and all formal contracts for work, labor, services, supplies,
equipment and materials to which the City may be a party.
B.
Be the depositary for and custodian of all performance bonds running
to the City as obligee, or any other form of security given by a contractor,
subdivision developer or other person on account of work done or to
be done in or for the City.
C.
Have custody of all leases of property owned by the City.
[Amended 9-14-1983 by Ord. No. 45-1983[1]]
No rule or general regulations made by any department, officer,
agency or authority of the City, except such as relates to the organization
or internal management of the City government or a part thereof, shall
take effect until they are filed with the Clerk. The Clerk shall maintain
a current compilation of all such rules and regulations which shall
be available for the public inspection in his/her office during business
hours.
[1]
Editor's Note: This amendment was vetoed by the Mayor 9-23-1983
and passed on reconsideration of veto 2-8-1984.
Public records of the City shall be open for inspection by members
of the public, as provided by N.J.S.A. 47:1A-1. Such inspection shall
be made only at reasonable times during business hours and without
interference with the conduct of the affairs of the office or other
place where such records are kept or maintained. All requests for
copies of documents, maps and services shall be made to the City Clerk.
All fees and service charges shall be paid to the City Clerk, who
shall issue a receipt therefor. The fees for services and for copying
public documents shall be at a rate recommended by the City Clerk,
approved by the Council. The schedules of fees, rates and services
shall be available at the desk of the City Clerk for inspection by
members of the public.
