[HISTORY: Adopted by the Town Council of the Town of Braintree 5-18-2010 by Ord. No. 09-053. Amendments noted where applicable.]
Charter provisions — See Charter § 2-8(b).
The Town Council shall appoint a Town Clerk to serve for a term of three years and until a successor is chosen and qualified. The salary of the Town Clerk shall be established by the Town Council and incorporated into the Town's Wage and Salary Classification Plan at a grade approved by the Town Council.
The Town Clerk shall be the head of the agency known as the "Office of the Town Clerk" and shall, subject to the approval of the Town Council, appoint an assistant Town Clerk who shall serve coterminously with the Town Clerk.
The Town Clerk shall be the keeper of vital statistics and all official records for the Town; the custodian of the Town Seal; shall administer the oath of office to all persons, elected or appointed, to any Town office; shall issue such licenses and permits as are required by law to be issued by town clerks; and shall supervise and manage the conduct of all elections and all other matters relating to elections.
The Office of the Town Clerk is the primary agency responsible for serving the public through the provisions of public records, vital statistics and general information taking great care in preserving and maintaining official records of the Town and making them readily accessible to the public.
The Town Clerk records and preserves original birth, marriage and death records and is responsible for the maintenance, disposition and preservation of municipal archival records.
The Town Clerk notifies the office of the Mayor whenever the resignation of any official appointed by the Mayor is received, and furnishes copies of the Open Meeting Law, MGL c. 30A, § 20, and the Conflict of Interest Law, MGL c. 268A, to all elected and appointed officers upon their election or appointment.
Editor's Note: Amended at time of adoption of Code (see Ch. 1.10, Adoption of Code).
The Town Clerk serves on the Board of Registrars of Voters as Clerk and supervises the registration of voters and the maintenance of street lists and lists of voters.
The Town Clerk supervises the conduct of all elections held in the Town, serves as the Chief Election Officer for all elections, prepares ballots and voting lists for all precincts, hires and trains wardens and precinct workers for the polls, and is responsible for all other election day workers.
In accordance with Section 5-7(c) of the Charter, the Town Clerk serves as Chair of the Board of License Commissioners.
The Town Clerk is the custodian of books, reports, and laws received from the Commonwealth, and custodian of the rules, regulations and minutes of multiple member bodies.
The Town Clerk performs all other duties imposed upon such office by any general or special law or by ordinance.
The Town Clerk keeps the legislative record of the Town Council, and notifies the Director of Municipal Finance of the Town Council votes authorizing appropriations and assessments, and notifies the Town Solicitor of all Town Council votes approving or amending a Town ordinance or policy.
The Town Clerk issues such licenses, certificates and permits as may be provided by law to be issued by town clerks, including those for marriage, birth, death, raffles, bazaars, businesses, and dogs.
The Town Clerk records state and federal tax liens and Uniform Commercial Code filings.
Pursuant to Section 2-9(c) of the Town's Charter, after final passage by the Town Council of every ordinance, appropriation order or loan authorization, the Town Clerk shall post a copy of the final order on a bulletin board within Town Hall, as designated by the Town Clerk, for no less than 10 calendar days.
The Town Seal, or any reproduction or facsimile thereof, shall not be used, unless authorized by law, without the written authorization of the Town Clerk. Once the Town Seal has been validated, via written approval by the Town Clerk, there is no need to receive further authorization.
[Added 11-15-2011 by Ord. No. 11-041]